Official UK procurement notice
Provision of Cleaning Contracts
Authority: PA Housing
What is being bought6 lots · detail below
Published requirement descriptionPA Housing is conducting a tender for the provision of cleaning to our blocks and communal areas. This procurement is a multi lot procurement and covers the areas of East London, West London, Surrey, South Leicester and Northants, Nottinghamshire and Leicester. The contracts are to start in April 2022 and will be for an initial 3 years with the option to extend.
CPV: Cleaning services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£8,075,000 together) · a supplier may bid for at most 6 and win at most 4 of them · same evaluation weights on every lotLot #1Cleaning Services SurreyAwardedRenewal South EastPublished value£4,000,000
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #2Cleaning Services West LondonAwardedRenewal LondonPublished value£700,000
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #3Cleaning Services East LondonAwardedRenewal LondonPublished value£1,400,000
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #4Cleaning Services South Leicestershire and NorthantsAwardedRenewal East MidlandsPublished value£400,000
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #5Cleaning Services NottinghamshireAwardedRenewal East MidlandsPublished value£425,000
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Lot #6Cleaning Service LeicesterAwardedRenewal East MidlandsPublished value£1,150,000
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes
- First published
- 19 Oct 2021, 20:35 BST
- Last source update
- 21 Feb 2023, 09:06 GMT
- Award evaluation window
- 29 Sept 2021 – …
- Authority reference
PAPP-0004- FTS notice number
2023/S 000-005116- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d683Find a Tender
Publisher note: The client reserves the right to limit the number of lots awarded to any given Tenderer, regardless of the outcome of the tender evaluation.A Tenderer, will not be awarded more than three Lots. Further details are provided in Part 2 of this document and are set out below:i. Tenderers applying for all Lots in the South (London and Surrey) will only be permitted to win either Lot 1 or Lot 2 and 3. In the event ofthe same Tenderer being top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lot 1 will be awarded to the top placed Tenderer(ii) Lot 2 and Lot 3 will be awarded to the second placed Tenderer(iii) For the avoidance of doubt Tenderers in the South will be permitted to win either Lot 1 or Lot 2 and Lot 3 only.ii. Tenderers applying for all three Midlands Lots will only be permitted to win a maximum of two Lots. In the event that the sameTenderer is top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lots 4 and 6 will be awarded to the top placed Tenderer(ii) Lot 5 will be awarded to the second placed Tendereriii. Tenderers applying for both the South (London and Surrey) and the Midlands Lots will only be permitted to win a maximum of twoSouth Lots and two Midlands Lots with the award criteria as set out at i and ii above.
How it was run
Official notice- Submission deadline
- 29 Sept 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 29 Sept 2021, 12:00 BST
Timeline
29 Sept 2021 → 21 Feb 2023 · 3 dates- Submission deadline29 Sept 2021, 12:00 BST
- Bids opened29 Sept 2021, 12:00 BST
- Notice published21 Feb 2023, 09:06 GMT
Notice history
5 events · 4 releases on Find a Tender · since 29 Nov 2021- Published value published: £8,075,00029 Nov 2021, 10:47 GMT
- Status changed to active29 Nov 2021, 10:47 GMT
- Procurement method changed29 Nov 2021, 10:47 GMT
- Deadline published: 29 Sept 2021, 12:00 BST29 Nov 2021, 10:47 GMT
- Status changed to complete21 Feb 2023, 09:06 GMT
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextDoc1 1.19.7ii | 1.19.7 Part 1: Tenderers are to note the requirements below when responding the questions set out in Part 1 (Potential Supplier Type Information):ii. Question 1.1(j) queries if "it a legal requirement … for you to possess a particular authorisation, or be a member of a particular organisation in order to provide the services specified in this procurement?" Since the contracts will including the de… | 1.19.7 Part 1: Tenderers are to note the requirements below when responding the questions set out in Part 1 (Potential Supplier Type Information):ii. Question 1.1(j) queries if "it a legal requirement … for you to possess a particular authorisation, or be a member of a particular organisation in order to provide the services specified in this procurement?" Since the contracts will include the deli… | |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 29 Nov 2021 | 31 Jan 2022 | +63 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 29 Nov 2021 | 31 Jan 2022 | +63 d |
2 amendments published without a description.
Routine re-releases (4)
- 2021-10: 1 release · 19 Oct 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Cleaning Services Surrey1 award | |||
| Wetton Cleaning Services LimitedCleaning Services to blocks and communal areas owned and managed by PA Housing in Surrey | £2,859,674 † | — | Awarded |
| Lot 2 · Cleaning Services West London1 award | |||
| Wealden Services LimitedSMECleaning Services to blocks and communal areas owned and managed by PA Housing in West London | £675,100 † | — | Awarded |
| Lot 3 · Cleaning Services East London1 award | |||
| Wealden Services LimitedSMECleaning Services to blocks and communal areas owned and managed by PA Housing in East London | £1,306,555 † | — | Awarded |
| Lot 4 · Cleaning Services South Leicestershire and Northants1 award | |||
| Interclean Estate Management ServicesSMECleaning Services to blocks and communal areas owned and managed by PA Housing in South Leicester and Northants | £80,000 † | — | Awarded |
| Lot 5 · Cleaning Services Nottinghamshire1 award | |||
| Clean Green Cleaning Services LtdSMECleaning Services to blocks and communal areas owned and managed by PA Housing in Nottinghamshire | £385,233 † | — | Awarded |
| Lot 6 · Cleaning Service Leicester1 award | |||
| Interclean Estate Management ServicesSMECleaning Services to blocks and communal areas owned and managed by PA Housing in Leicester | £916,964 † | — | Awarded |
Contracts
Cleaning Services to blocks and communal areas owned and managed by PA Housing in East London · Wealden Services LimitedSME
- Signed
- 11 Jan 2023
- Value
- £1,306,555
- Status
- active
Cleaning Services to blocks and communal areas owned and managed by PA Housing in Surrey · Wetton Cleaning Services Limited
- Signed
- 1 Dec 2022
- Value
- £2,859,674
- Status
- active
Cleaning Services to blocks and communal areas owned and managed by PA Housing in West London · Wealden Services LimitedSME
- Signed
- 1 Dec 2022
- Value
- £675,100
- Status
- active
Cleaning Services to blocks and communal areas owned and managed by PA Housing in South Leicester and Northants · Interclean Estate Management ServicesSME
- Signed
- 1 Dec 2022
- Value
- £80,000
- Status
- active
Cleaning Services to blocks and communal areas owned and managed by PA Housing in Nottinghamshire · Clean Green Cleaning Services LtdSME
- Signed
- 1 Dec 2022
- Value
- £385,233
- Status
- active
Cleaning Services to blocks and communal areas owned and managed by PA Housing in Leicester · Interclean Estate Management ServicesSME
- Signed
- 1 Dec 2022
- Value
- £916,964
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cleaning Services Surrey | 11bids · 11 electronic | 7 | — | — |
| 2 · Cleaning Services West London | 11bids · 11 electronic | 8 | — | — |
| 3 · Cleaning Services East London | 12bids · 12 electronic | 9 | — | — |
| 4 · Cleaning Services South Leicestershire and Northants | 7bids · 7 electronic | 5 | — | — |
| 5 · Cleaning Services Nottinghamshire | 7bids · 7 electronic | 5 | — | — |
| 6 · Cleaning Service Leicester | 7bids · 7 electronic | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England and WalesMediation bodyReview body
Bidders & participating suppliers
5 commercial parties on the notice- Clean Green Cleaning Services Ltd Awarded supplier
- Interclean Estate Management Services Limited Awarded supplier
- Interclean Estate Management Services Limited 18 Chaseley Avenue, Cannock, Staffordshire, WS11 1JGAwarded supplier
- Wealden Services Ltd Awarded supplier
- Wetton Cleaning Services Limited Awarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria