Official UK procurement notice
Provision of Cleaning and Associated Services
Authority: Registers of Scotland
What is being bought
Published requirement descriptionThe Supplier shall provide a comprehensive cleaning service throughout the premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to:
- Routine Cleaning
- Periodic Cleaning
- Reactive Cleaning
- Window Cleaning
- Consumables
- Facilities Support Services
- Recurrence: As outlined within the Invitation to Tender documents.
CPV: Cleaning services
The lotProcurement structure
single lot · value publishedLot #1Registers of Scotland is looking for a Supplier that can provide Cleaning and Associated Services across its two sites for 36 months, the an option to extend the contract by 6...RenewalPublished value£2,850,000
- Extensions
- There is an option to extend by 6 or 12 months increments up to a total of 24 months. * The estimated value of the contract is GBP 570,000.00 excluding VAT per annum. * Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT. * Estimated value of the contract should all optional extension be taken is GBP 2,850,000 excluding VAT.
- Variant bids
- not allowed
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality — 70
- price — 30
- SuitabilityRelevant selection criteria is included in the SPD. As this is Single Stage Open Tender, please ensure the online SPD is completed and submitted in full and on time alongside your tender submission.
Competition analysis · published record, not a forecast of who will bid
Cleaning services (CPV 9091) in Scotland — and who usually turns up
Registers of Scotland has too little published record in this market to describe on its own; the Scotland market stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Cleaning services (CPV 9091) →
How the contest usually goes
Left: the procurement agent running this notice. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Registers of Scotland
Runs tenders for other bodies; the client is named in the notice, not in this record. contract notices in 36 months: 1 in CPV 9091 · 1 in division 90 · 11 in all categories (8 without competition · 1 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in this sector (CPV 9091), last 36 months: 1 lots. All 1 lots are from older notices, which count bids received. Small sample.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in this sector (CPV 9091), last 36 months: 1 lots. Small sample.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in this sector (CPV 9091), last 36 months: 1 pairs. Small sample.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Nothing published for this buyer in this sector: no award dates published.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 7 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 10 notices.
Scotland · Cleaning services (CPV 9091)
contract notices delivered in Scotland in 36 months: 105 in CPV 9091 (91 competed, 12 route not published) · 344 in division 90 (269 competed, 49 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 68 lots. 1 lots are from Procurement Act 2023 notices (bids assessed, middle 4) and 67 from older notices (bids received, middle 5).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 68 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 16 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 1 notices. Small sample.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 68 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 9091), last 36 months: 51 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on the Scotland market’s usual movement over 16 lots (CPV 9091), applied to the £2,850,000 estimate on this notice. The range comes from the region’s middle half.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · As outlined within the Invitation to Tender documents.
- First published
- 25 Sept 2026, 13:30 BST
- Last source update
- 25 Sept 2026, 13:30 BST
- Award evaluation window
- 30 Oct 2026, 11:00 GMT — …
- Authority reference
CNTR0017440- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077a98
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
- As outlined in the Invitation to Tender and Associated documents.
Publisher note: Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=843962. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As outlined in the Invitation to Tender documentation. (SC Ref:843962) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=843962
How to participate & submission route
Submit via Public Contracts Scotland- Expression of interest (EOI)
- —
- Tender submission deadline
- 30 Oct 2026, 11:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 30 Oct 2026, 11:00 GMT
Timeline
3 published dates · Europe/London- Notice publishedearlier today25 Sept 2026, 13:30 BST
- Submission deadlinein 35 days30 Oct 2026, 11:00 GMT
- Bids openedin 35 days30 Oct 2026, 11:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria