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Published 17 Dec 2023, 10:16 GMT

Official UK procurement notice

Cleaning and Associated Services

Official notice

Authority: Registers of Scotland

ServicesOpen procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM75)
Published estimate£1,500,000exc. VAT2.9% below published estimate
Submissions closed 31 Jan 2024awarded 12 Apr 2024
Awarded to Complete Cleaning Services Ltd

Re-procurement openProvision of Cleaning and Associated Services · bids close

What is being bought

Published requirement description

The Supplier shall provide a comprehensive cleaning service throughout the premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to:

  • Routine Cleaning
  • Periodic Cleaning
  • Reactive Cleaning
  • Window Cleaning
  • Consumables
  • Facilities support
  • Recurrence: As outlined within the tender documents.

CPV: Cleaning services

The lotProcurement structure

single lot · value published
Lot #1The Supplier shall provide a comprehensive cleaning service throughout the two…AwardedRenewalPublished value£1,500,000

The Supplier shall provide a comprehensive cleaning service throughout the two premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to:

  • Routine Cleaning
  • Periodic Cleaning
  • Reactive Cleaning
  • Window Cleaning
  • Consumables
  • Facilities support
Delivery: Scotland
Extensions: There is the option to extend by 6 or 12 months increments up to a total of 12 months.Variant bids: not allowed
90910000 Cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation1
  • Suitability

    Relevant selection criteria is included in the SPD.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · As outlined within the tender documents.
First published
17 Dec 2023, 10:16 GMT
Last source update
15 Apr 2024, 12:27 BST
Award evaluation window
31 Jan 2024 – …
Authority reference
CNTR0015507
FTS notice number
2024/S 000-012148
Classification (CPV)
Cleaning services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-042646 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As outlined in the procurement documents.

Publisher note: (SC Ref:763811)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
31 Jan 2024, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
31 Jan 2024, 17:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

31 Jan 2024 → 15 Apr 2024 · 3 dates
  1. Submission deadline
    31 Jan 2024, 17:00 GMT
  2. Bids opened
    31 Jan 2024, 17:00 GMT
  3. Notice published
    15 Apr 2024, 12:27 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Apr 2024, 12:27 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,456,9821 contract exc. VAT
Bids received 103 from SMEs
Contracts signed 1latest 12 Apr 2024
Awarded toValueDateStatus
Complete Cleaning Services LtdSubcontracting: declared£1,456,982 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
10bids · 10 electronic · 10 from abroad3——

Contracting authority & participating public bodies

Registers of Scotland

Contracting authorityCivil ServiceGeneral public services Meadowbank House, 153 London Road, Edinburgh, Scotland, EH8 7AUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Scottish GovernmentReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria