Provision of Archive Database Services

{
  "id": "046587-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-20T16:03:07+01:00",
  "ocid": "ocds-h6vhtk-069dec",
  "buyer": {
    "id": "GB-PPON-PGLT-2499-PJTM",
    "name": "The Royal Household"
  },
  "tender": {
    "id": "0071/RCT",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2032-06-01T23:59:59+01:00",
          "startDate": "2027-06-01T00:00:00+01:00",
          "maxExtentDate": "2034-05-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48600000",
            "scheme": "CPV",
            "description": "Database and operating software package"
          },
          {
            "id": "48610000",
            "scheme": "CPV",
            "description": "Database systems"
          },
          {
            "id": "48611000",
            "scheme": "CPV",
            "description": "Database software package"
          },
          {
            "id": "48612000",
            "scheme": "CPV",
            "description": "Database-management system"
          },
          {
            "id": "72212610",
            "scheme": "CPV",
            "description": "Database software development services"
          },
          {
            "id": "72320000",
            "scheme": "CPV",
            "description": "Database services"
          }
        ]
      }
    ],
    "title": "Provision of Archive Database Services",
    "value": {
      "currency": "GBP",
      "amountGross": 0
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Royal Household, including the Royal Collection Trust, may require the provision of a Digital Archive Management System. This may be delivered as a single provider solution or through a combination of integrated offerings. The required capabilities include:\n•the ability to describe and administer the archive collection irrespective of the format of the records;\n•the ingestion, secure storage and long-term management and preservation of digitised and born digital records; \n•controlled publication of catalogue descriptions and digital assets and provide effective search and discovery tools.\nTo support a possible future procurement activity, the team is seeking information from suppliers to enable initial knowledge-gathering about available software solutions and inform our requirements. Please note that part of the aim of the exercise is to decide on the budget for the contract, so no budget estimate is available at this time.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PGLT-2499-PJTM",
      "name": "The Royal Household",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "SW1A 1AA",
        "countryName": "United Kingdom",
        "streetAddress": "Buckingham Palace"
      },
      "details": {
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          }
        ]
      },
      "identifier": {
        "id": "PGLT-2499-PJTM",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Miriam Woods",
        "email": "procurement@royal.uk",
        "telephone": "07766006302"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "046587-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/046587-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-05-20T16:03:07+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-22T23:59:59+01:00",
        "description": "Please contact procurement@royal.uk for the Request for Information document, and return via email."
      }
    ]
  },
  "initiationType": "tender"
}