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Published 14 Sept 2026, 14:15 BST
Official UK Procurement Procedure
Provision of a Managing Agent Service to Manage, Supply, Deliver, Install and Commission Air Source Heat Pumps
Authority:ENERGIA GROUP NI HOLDINGS LIMITED
goods
Open procedure
Above threshold
{"utilities"}
Sectors:
Delivery:
Published estimate
£640,000
Submission deadline
16 Oct 2026, 12:00 BST
Clarification Cut-Off
9 Oct 2026, 12:00 BST
Contract duration
1 yr (with extension options)
What is being bought & procurement scope
Procurement Scope & Specification
Executive Summary: ENERGIA GROUP NI HOLDINGS LIMITED: "Provision of a Managing Agent Service to Manage, Supply, Deliver, Install and Commission Air Source Heat Pumps". Published status: active. Published value: £640,000. 1 published lot. Recorded submission deadline: 16 Oct 2026, 12:00 BST. Published submission portal: procurement.energiagroup.com.
Official Requirement Description:
PowerNI, a brand of Energia Group wish to appoint a Managing Agent (Supplier) to provide an air source heat pump solution including assessment, supply, install, support, report and review follow up with residential Customers.
It is essential that the Managing Agent educates Customers to ensure they fully understand the costs associated with the running of the heat pump, how to operate the Heat Pump system and that their homes are assessed for suitability.
The scope of this Contract includes the installation process including e.g. full assessment including heat loss, accessing the Customer's loft, full electrical works, managing health and safety requirements, building control and Energy Performance Certificates.
Optional Future Requirement - Solar PV Panels and Battery Systems.
The Contract may include an optional provision for the future procurement of solar photovoltaic (PV) panels, inverters and battery storage systems for residential customers. This may encompass the design, supply, delivery and installation of solar PV and battery systems, at Power NI's discretion, should a business need or market-driven requirement arise during the Contract term.
It is Energia's intention to award the Contract to one (1) Supplier.
Lots and requirements (1)
Procurement Structure
- Lot 1 · #1Lot 1activeRenewalPublished value£640,000The source published no individual title or description for this lot.Contract period:1 Apr 2027 — 31 Mar 2028 (1 yr)Eligibility:Not publishedTurnover benchmark:~£1,276,503/yrOptions / extension:The initial contract term will be for a period of 1 year, with an option to extend the contract by a further 1 x 12 months subject to annual review. A further 12 months follow up service will be required as part of the ongoing Customer support. Extending the contract will be at Energia's discretion.Pre-Qualification & Selection Criteria (PQQ)
- Economic & FinancialAs per the tender documents
- Technical CapacityAs per the tender documents
- Economic & FinancialAs per the tender documents
- Technical CapacityAs per the tender documents
Published award criteria & contract terms
From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Published terms
Contract duration1 yr (with extension options)
Selection criteria are also published on 1 lot — see the lot list above.Procedure terms & legal framework
| Procedure method | Open procedure | Legal basis | UKPGA · 2023/54 Procurement Act 2023 | Procurement category | goods |
|---|---|---|---|---|---|
| Notice status | Open for tender | Procurement threshold | Above threshold (FTS publication) | Regulatory regime | {"utilities"} |
| Commercial structure | Stand-alone contract (No framework) | Competition type | Competitive procedure | GPA WTO covered | Unspecified in notice |
| Recurring procurement | No (One-off requirement) | First published | 14 Sept 2026, 14:15 BST | Last source update | 14 Sept 2026, 14:15 BST |
| Award evaluation window | Submission end — 26 Oct 2026, 23:59 GMT | Classification (CPV) | Customer services, Heat-exchange units and machinery for liquefying air or other gases, Solar panels | ||
| Delivery area | |||||
| Official Registry OCID | ocds-h6vhtk-06f93d | ||||
How to participate & submission route
Authorized E-Sourcing Portal
Official Buyer Portal
Online submission allowed
Language: EN
| Expression of interest (EOI) | — | Tender submission deadline | 16 Oct 2026, 12:00 BST | Clarification deadline | 9 Oct 2026, 12:00 BST |
|---|---|---|---|---|---|
| Submission channel | Official e-sourcing portal | Electronic submission | Allowed | Accepted languages | en |
| Participation fee | Free of charge (Open access) | ||||
Detailed Submission Instructions & Authority Contacts
Tender documents will be available on procurement.energiagroup.com/
Before Supplier's can access the invitation to tender documents, Supplier's must sign the attached NDA and return their signed form to [email protected].
When Energia is in receipt of a signed NDA, the Supplier will receive a copy of the tender documents and be asked if they wish to submit a tender response. To receive a NDA for competition, please forward the following details to [email protected].
Supplier Company Name:
Supplier Address:
Primary Contact Name:
Primary Contact Email Address:
Primary Contact Telephone Number:
Secondary Contact Name:
Secondary Contact Email Address:
Secondary Contact Telephone Number:
Suppliers must advise Energia Group of any updated contact details during the procurement process. On receipt of an e-mail with a signed NDA and informing Energia Group that they wish to participate in the procurement, Energia Group Energia Group will issue access and log-in details to the electronic portal which is to be used for the submission of Responses. Note that e-mails must be no bigger than 20MB in size - any messages bigger than this will be rejected by Energia Group's e-mail infrastructure. Responses submitted by email will not be accepted.
Timeline
- Procedure published
14 Sept 2026, 14:15 BST - Clarification deadline
9 Oct 2026, 12:00 BST - Submission deadline
16 Oct 2026, 12:00 BST
Commercial outcome and contract awards
Awards (0)No award published |
Contracts (0)No contract published |
Bid statisticsNo aggregate bid statistics published |
Notice history
From official release and amendment events
- Official notice release published
14 Sept 2026, 14:15 BST
Contracting authority & participating public bodies
ENERGIA GROUP NI HOLDINGS LIMITED
Contracting authority
Official Documents & Specifications (2)
Official links; attachments are not copied
- 14 Sept 2026, 14:15 BST