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Published 14 Sept 2026, 14:15 BST
Official UK Procurement Procedure

Provision of a Managing Agent Service to Manage, Supply, Deliver, Install and Commission Air Source Heat Pumps

goods
Open procedure
Above threshold
{"utilities"}
Published estimate
£640,000
≈ £638,251 / year
Submission deadline
16 Oct 2026, 12:00 BST
31d 19h leftTypical competition: 5 bids4-digit CPV 7934 · n=1,402 bid reports
Clarification Cut-Off
9 Oct 2026, 12:00 BST
Tender enquiry deadline · 1 lot
Contract duration
1 yr (with extension options)
Starts 1 Apr 2027, 00:00 BST

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: ENERGIA GROUP NI HOLDINGS LIMITED: "Provision of a Managing Agent Service to Manage, Supply, Deliver, Install and Commission Air Source Heat Pumps". Published status: active. Published value: £640,000. 1 published lot. Recorded submission deadline: 16 Oct 2026, 12:00 BST. Published submission portal: procurement.energiagroup.com.

Official Requirement Description:

PowerNI, a brand of Energia Group wish to appoint a Managing Agent (Supplier) to provide an air source heat pump solution including assessment, supply, install, support, report and review follow up with residential Customers. It is essential that the Managing Agent educates Customers to ensure they fully understand the costs associated with the running of the heat pump, how to operate the Heat Pump system and that their homes are assessed for suitability. The scope of this Contract includes the installation process including e.g. full assessment including heat loss, accessing the Customer's loft, full electrical works, managing health and safety requirements, building control and Energy Performance Certificates. Optional Future Requirement - Solar PV Panels and Battery Systems. The Contract may include an optional provision for the future procurement of solar photovoltaic (PV) panels, inverters and battery storage systems for residential customers. This may encompass the design, supply, delivery and installation of solar PV and battery systems, at Power NI's discretion, should a business need or market-driven requirement arise during the Contract term. It is Energia's intention to award the Contract to one (1) Supplier.

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Lot 1
    active
    Renewal
    Published value£640,000
    The source published no individual title or description for this lot.
    Contract period:
    1 Apr 2027 — 31 Mar 2028 (1 yr)
    Eligibility:
    Not published
    Turnover benchmark:
    ~£1,276,503/yr
    Options / extension:
    The initial contract term will be for a period of 1 year, with an option to extend the contract by a further 1 x 12 months subject to annual review. A further 12 months follow up service will be required as part of the ongoing Customer support. Extending the contract will be at Energia's discretion.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      As per the tender documents
    • Technical Capacity
      As per the tender documents
    • Economic & Financial
      As per the tender documents
    • Technical Capacity
      As per the tender documents

Published award criteria & contract terms

From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Published terms
Contract duration1 yr (with extension options)
Selection criteria are also published on 1 lot — see the lot list above.

Procedure terms & legal framework

Procedure methodOpen procedureLegal basis
UKPGA · 2023/54
Procurement Act 2023
Procurement categorygoods
Notice statusOpen for tenderProcurement threshold
Above threshold
(FTS publication)
Regulatory regime{"utilities"}
Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
Recurring procurementNo (One-off requirement)First published14 Sept 2026, 14:15 BSTLast source update14 Sept 2026, 14:15 BST
Award evaluation windowSubmission end — 26 Oct 2026, 23:59 GMTClassification (CPV)Customer services, Heat-exchange units and machinery for liquefying air or other gases, Solar panels
Delivery area
Official Registry OCIDocds-h6vhtk-06f93d

How to participate & submission route

Authorized E-Sourcing Portal
Official Buyer Portal
Online submission allowed
Language: EN
Open official portal workspace ↗
Expression of interest (EOI)Tender submission deadline
16 Oct 2026, 12:00 BST
Clarification deadline
9 Oct 2026, 12:00 BST
Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesen
Participation feeFree of charge (Open access)
Detailed Submission Instructions & Authority Contacts
From official release
Tender documents will be available on procurement.energiagroup.com/ Before Supplier's can access the invitation to tender documents, Supplier's must sign the attached NDA and return their signed form to [email protected]. When Energia is in receipt of a signed NDA, the Supplier will receive a copy of the tender documents and be asked if they wish to submit a tender response. To receive a NDA for competition, please forward the following details to [email protected]. Supplier Company Name:  Supplier Address:  Primary Contact Name:  Primary Contact Email Address:  Primary Contact Telephone Number:  Secondary Contact Name:  Secondary Contact Email Address:  Secondary Contact Telephone Number:  Suppliers must advise Energia Group of any updated contact details during the procurement process. On receipt of an e-mail with a signed NDA and informing Energia Group that they wish to participate in the procurement, Energia Group Energia Group will issue access and log-in details to the electronic portal which is to be used for the submission of Responses. Note that e-mails must be no bigger than 20MB in size - any messages bigger than this will be rejected by Energia Group's e-mail infrastructure. Responses submitted by email will not be accepted. 
Timeline
  1. Procedure published
    14 Sept 2026, 14:15 BST
  2. Clarification deadline
    9 Oct 2026, 12:00 BST
  3. Submission deadline
    16 Oct 2026, 12:00 BST

Commercial outcome and contract awards

Awards (0)No award published
Contracts (0)No contract published
Bid statisticsNo aggregate bid statistics published
Notice history
From official release and amendment events
  1. Official notice release published
    14 Sept 2026, 14:15 BST

Contracting authority & participating public bodies

ENERGIA GROUP NI HOLDINGS LIMITED

Contracting authority
GB-COH-NI033250
View buyer profile →

Official Documents & Specifications (2)

Official links; attachments are not copied
  • 14 Sept 2026, 14:15 BST
  • Conflict of interest declaration

    tender
    Conflict of interest declaration
    Notice declares: Not published