Provision of a Human Resource System & Duties Management System

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    "title": "Provision of a Human Resource System & Duties Management System",
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    "description": "The Police and Crime Commissioner for Warwickshire has awarded contracts for the provision of a Human Resources (HR) System and a Duties Management System (DMS) for Warwickshire Police. \nThe requirement was tendered in two lots. Lot 1 covered the provision of a HR System including Human Resources Management, Training Administration, reporting tools, dashboards and analytics, system support and maintenance, and training support and materials. Lot 2 covered the provision of a Duties Management System to manage working hours and shift patterns for officers and staff, encompassing shift planning, rostering, minimum staffing levels and leave management. The Duties Management System includes functionality for shift scheduling, leave and absence management, reporting tools, dashboards and analytics, system administration tools, integration with HR management and payroll systems, integration with Microsoft 365 and Business Objects, secure data capture and reporting, system support and maintenance, and training support and materials.\nThe requirement was tendered under the Procurement Act 2023 as an above‑threshold covered procurement using a competitive flexible procedure comprising the following stages: \nStage 1 – Participation and Tender; \nStage 2 – Supplier Demonstrations and Best and Final Offer (BAFO); and \nStage 3 – Contract Award. \nAs the procurement exceeded the relevant financial threshold, it falls within the scope of the Procurement Act 2023.\nThe contracting authority confirms that it has completed Conflict of Interest Assessments in accordance with Sections 81 to 83 of the Procurement Act 2023, which require contracting authorities to identify, review and mitigate actual, potential and perceived conflicts of interest throughout a covered procurement. The authority further confirms that it will continue to review, update and complete conflict of interest assessments at all required points in line with its ongoing obligations under Section 83 of the Act. This process ensures that any actual, potential or perceived conflicts of interest are identified, recorded and appropriately mitigated in order to safeguard the integrity of the procurement and to ensure fair and impartial decision‑making throughout the contract lifecycle.\nKey Performance Indicators that are material to the performance of these contracts will be monitored; however, the contract values do not meet the £5 million threshold that would require the publication of KPIs under the Procurement Act 2023.\nThe contract values have been amended since publication of the UK6 Contract Award Notice due to the post‑award addition of costs associated with a Software‑as‑a‑Service environment to support the implementation phase, the inclusion of more accurate forecasting based on indexation provisions contained within the supplier’s contractual terms, and post‑award changes to the contract term for Lot 1 to a total duration of 66 months including implementation phase. All values are indicative and may vary over the contract term due to fluctuations in indices, changes in user volumes and the adoption of additional functionality within the scope of the contracts.\nFurther details on contract value, duration, supplier identity and other required award information are captured within the structured fields of this UK7 Contract Details Notice.",
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        "locality": "Reading",
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    "title": "Provision of a Human Resource System & Duties Management System",
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    "description": "The Police & Crime Commissioner for Warwickshire intends to award contracts for the provision of a Human Resources (HR) System and Duties Management System to Warwickshire Police, this was following a competitive flexible above threshold open tender.\nThe following lots have been awarded: \nLot 1 – HR System including:\no\tHuman Resources Management and Training Administration (core requirements). \no\tCase Management, Performance Management, and Recruitment (optional).\nLot 2 – Duties Management System - A system which holds working hours and shift patterns for our officers and staff encompassing shift planning, rostering, managing minimum staffing levels, and leave requests.\nThe contract shall be for an initial period which includes the implementation period plus 5-year(s) licence, support & maintenance (from system go live) with an option to extend for up to a further 3 x 12-month periods. The contract dates and extension dates provided in this notice are for guidance only based upon estimated timescales of an implementation period February 2026 to July 2027 with an anticipated Go live of systems 01 August 2027.\nEstimated contract value ranges are as follows:\nLot 1 - £1.16m to £2.25m (excluding VAT) including one off implementation costs plus options\nLot 2 - £1.63m to £1.85 million (excluding VAT) including one off implementation costs\nCosts are estimated and may be subject to change depending on the type of solution and licensing terms agreed.  In addition whilst costs are fixed for the initial contract term any extension periods may have relevant price indexation inflation applied.",
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  "ocid": "ocds-h6vhtk-0523fd",
  "buyer": {
    "id": "GB-PPON-PXNY-4251-DZLZ",
    "name": "The Police and Crime Commissioner for Warwickshire"
  },
  "tender": {
    "id": "WPA25-0036",
    "lots": [
      {
        "id": "LOT-0001",
        "title": "HR System",
        "value": {
          "amount": 2250000,
          "currency": "GBP",
          "amountGross": 2700000
        },
        "status": "active",
        "renewal": {
          "description": "3 x 12-month periods"
        },
        "hasRenewal": true,
        "description": "Human Resources Management and Training Administration (core requirements). \nCase Management, Performance Management, and Recruitment (optional).\nOur requirements are split into core elements and optional modules which are currently subject to separate contracts, but which we may wish to bring into scope at a later date. For the purposes of evaluation, only core requirements will be considered.\nSystem Scope (Core):\nWe are looking for a system with the following functionality:\n•\tHuman Resources Management\n•\tCentralised database\n•\tEmployee self-service\n•\tOnboarding and offboarding\n•\tAbsence Management\n•\tWorkforce analytics\n•\tCompliance\n•\tTraining Administration\n•\tCreating, scheduling, and managing courses\n•\tCreating and maintaining training and skills records\n•\tReporting tools dashboards and analytics\n•\tSystem Administration tools\n•\tIntegration with Duties Management System and other third-party systems (e.g. payroll, Corevet)\n•\tIntegrations with Microsoft 365 and Business Objects\n•\tSecure data capture and reporting\n•\tSystem Support and Maintenance\n•\tTraining Support and Materials\nSystem Scope (Optional Modules):\nRecruitment\nPerformance Management\nCase Management\nAll Functional & Non-Functional Requirements are detailed in “2a Annex 1 Functional & Non-Functional Requirements”. \nFull details are included in the Invitation to Tender documents.\nEstimated values updated 24 September 2025 to include extension periods.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Simple description",
              "type": "price",
              "description": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure.\nStage 1 Participation & Tender (same criteria for both lots)\nSupplier Information/Central Digital Platform - Pass/Fail\nFunctional & Non-functional Requirements Matrix - Pass/Fail\nTender Questions - Technical & Social Value 70% (Published Range 20% - 70%)\nPricing 30% (Published Range 30% - 40%)\nSystem Demo 0% (Published Range 0% - 30%)\nThe top 3 highest scoring bidders in each lot will be invited to participate in Stage 2\nStage 2 Demo & BAFO (same criteria for both lots)\nTender Quality Score (From stage 1) 20% (Published Range 20% - 70%)\nSystem Demo 40% (Published Range 0% - 40%)\nFinal Pricing 40% (Published Range 30% - 40%)\nWe reserve the right to refine the award criteria during the procedure prior to inviting final tenders.  Full stage details are set out in Section 6 of the Invitation to Tender."
            }
          ],
          "weightingDescription": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure.\nStage 1 Participation & Tender (same criteria for both lots)\nSupplier Information/Central Digital Platform - Pass/Fail\nFunctional & Non-functional Requirements Matrix - Pass/Fail\nTender Questions - Technical & Social Value 70% (Published Range 20% - 70%)\nPricing 30% (Published Range 30% - 40%)\nSystem Demo 0% (Published Range 0% - 30%)\nThe top 3 highest scoring bidders in each lot will be invited to participate in Stage 2\nStage 2 Demo & BAFO (same criteria for both lots)\nTender Quality Score (From stage 1) 20% (Published Range 20% - 70%)\nSystem Demo 40% (Published Range 0% - 40%)\nFinal Pricing 40% (Published Range 30% - 40%)\nWe reserve the right to refine the award criteria during the procedure prior to inviting final tenders.  Full stage details are set out in Section 6 of the Invitation to Tender."
        },
        "contractPeriod": {
          "endDate": "2032-07-31T23:59:59+01:00",
          "startDate": "2026-02-01T00:00:00+00:00",
          "maxExtentDate": "2035-07-31T23:59:59+00:00"
        }
      },
      {
        "id": "LOT-0002",
        "title": "Duties Management System",
        "value": {
          "amount": 1850000,
          "currency": "GBP",
          "amountGross": 2220000
        },
        "status": "active",
        "renewal": {
          "description": "3 x 12-month periods"
        },
        "hasRenewal": true,
        "description": "A system which holds working hours and shift patterns for our officers and staff encompassing shift planning, rostering, managing minimum staffing levels, and leave requests.\nImportant Note: For Lot 2 bidders must be able to deliver the solution directly and not through a partner. It is a condition of participation for Lot 2 that suppliers have a developed Duties Management System which is operating in a policing environment.\nWe are looking for a system with the following functionality:\n•\tShift Scheduling\n•\tLeave and Absence Management\n•\tReporting tools dashboards and analytics\n•\tSystem Administration tools\n•\tIntegration with HR Management System\n•\tIntegrations with Microsoft 365 and Business Objects\n•\tSecure data capture and reporting\n•\tSystem Support and Maintenance\n•\tTraining Support and Materials\nAll Functional & Non-Functional Requirements are detailed in “2a Annex 1 Functional & Non-Functional Requirements”. \nFull details are included in the Invitation to Tender documents.\nEstimated values updated 24 September 2025 to include extension periods.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Simple description",
              "type": "price",
              "description": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure.\nStage 1 Participation & Tender (same criteria for both lots)\nSupplier Information/Central Digital Platform - Pass/Fail\nFunctional & Non-functional Requirements Matrix - Pass/Fail\nTender Questions - Technical & Social Value 70% (Published Range 20% - 70%)\nPricing 30% (Published Range 30% - 40%)\nSystem Demo 0% (Published Range 0% - 30%)\nThe top 3 highest scoring bidders in each lot will be invited to participate in Stage 2\nStage 2 Demo & BAFO (same criteria for both lots)\nTender Quality Score (From stage 1) 20% (Published Range 20% - 70%)\nSystem Demo 40% (Published Range 0% - 40%)\nFinal Pricing 40% (Published Range 30% - 40%)\nWe reserve the right to refine the award criteria during the procedure prior to inviting final tenders.  Full stage details are set out in Section 6 of the Invitation to Tender."
            }
          ],
          "weightingDescription": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure.\nStage 1 Participation & Tender (same criteria for both lots)\nSupplier Information/Central Digital Platform - Pass/Fail\nFunctional & Non-functional Requirements Matrix - Pass/Fail\nTender Questions - Technical & Social Value 70% (Published Range 20% - 70%)\nPricing 30% (Published Range 30% - 40%)\nSystem Demo 0% (Published Range 0% - 30%)\nThe top 3 highest scoring bidders in each lot will be invited to participate in Stage 2\nStage 2 Demo & BAFO (same criteria for both lots)\nTender Quality Score (From stage 1) 20% (Published Range 20% - 70%)\nSystem Demo 40% (Published Range 0% - 40%)\nFinal Pricing 40% (Published Range 30% - 40%)\nWe reserve the right to refine the award criteria during the procedure prior to inviting final tenders.  Full stage details are set out in Section 6 of the Invitation to Tender."
        },
        "contractPeriod": {
          "endDate": "2032-07-31T23:59:59+01:00",
          "startDate": "2026-02-01T00:00:00+00:00",
          "maxExtentDate": "2035-07-31T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0001",
        "relatedLot": "LOT-0001",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          },
          {
            "id": "72261000",
            "scheme": "CPV",
            "description": "Software support services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      },
      {
        "id": "LOT-0002",
        "relatedLot": "LOT-0002",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          },
          {
            "id": "72261000",
            "scheme": "CPV",
            "description": "Software support services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      }
    ],
    "title": "Provision of a Human Resource System & Duties Management System",
    "value": {
      "amount": 4100000,
      "currency": "GBP",
      "amountGross": 4920000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "059149-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/059149-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-09-24T10:58:22+01:00"
      }
    ],
    "procedure": {
      "features": "Stage 1 – Participation & Tender\nStage 2 – Demonstrations & BAFO\nStage 3 – Contract Award"
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-01-06T23:59:59+00:00"
    },
    "description": "You are invited to tender for the provision of a Human Resources (HR) System and Duties Management System to Warwickshire Police.\nThe requirement will be tendered in the following lots: \nLot 1 – HR System including:\no\tHuman Resources Management and Training Administration (core requirements). \no\tCase Management, Performance Management, and Recruitment (optional).\nLot 2 – Duties Management System - A system which holds working hours and shift patterns for our officers and staff encompassing shift planning, rostering, managing minimum staffing levels, and leave requests.\nImportant Note: For Lot 2 bidders must be able to deliver the solution directly and not through a partner. It is a condition of participation for Lot 2 that suppliers have a developed Duties Management System which is operating in a policing environment.\nWe are following a competitive flexible procedure comprising of the following stages:\nStage 1 – Participation & Tender\nStage 2 – Demonstrations & BAFO\nStage 3 – Contract Award\nThis tender falls above the relevant threshold, therefore, is inside The Procurement Act 2023.\nThe contract shall be for an initial period which includes the implementation period plus 5-year(s) licence, support & maintenance (from system go live) with an option to extend for up to a further 3 x 12-month periods. The contract dates and extension dates provided in this notice are for guidance only based upon estimated timescales of an implementation period February 2026 to July 2027 with an anticipated Go live of systems 01 August 2027.\nEstimated contract value ranges are as follows:\nLot 1 - £900K to £2.25 million (excluding VAT) including one off implementation costs plus options\nLot 2 - £800K to £1.85 million (excluding VAT) including one off implementation costs\nCosts are estimated and may be subject to change depending on the type of solution and licensing terms selected. (Notice has been updated 24 September 2025 to cover extension periods in the estimate contract values)\nAll expressions of interest should be made via the Warwickshire Police In-tend tendering portal accessible via the In-tend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home. You can view the tender details via the `Tenders` tab. However to view the procurement documents you must register/ log in. To register please go to the `Portals` section and select Warwickshire Police to get to our tender portal. If you are already registered, simply log in and go the `Tenders` section to access the tender and the documents.\nLink to Supplier Guide for the In-tend Bluelight hub https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf\nPlease note that if you previously expressed interest in the Preliminary Market Engagement exercise, you must register separately for this tender exercise on In-tend.\nAny questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal.",
    "tenderPeriod": {
      "endDate": "2025-10-31T12:00:00+00:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-10-28T17:00:00+00:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "Please note that if you previously expressed interest in the Preliminary Market Engagement exercise, you must register separately for this tender exercise on the In-tend Bluelight portal.\nWhere stages require the submission of documents, you must submit one electronic copy of the entire stage response via the In-tend Bluelight tendering portal https://sell2.in-tend.co.uk/blpd/publictenders \nLink to user guide for the In-tend Bluelight portal https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf\nFor your submissions please clearly label the title of all electronic files uploaded so that they are easily identifiable.\nAll documents must be completed in English. In submitting via the tendering portal, please upload your submission using the 'Attach documents' button - please do not send via any other method and please do not use the Correspondence function as this will not be accepted. Please ensure that once documents attached you click 'Submit Response'. Failure to submit by the required deadline will result in disqualification from the procedure.\nNOTE: Large files may take some time to upload. We advise that you log-on to commence your upload process at least 2 hours prior to the deadline.",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PXNY-4251-DZLZ",
      "name": "The Police and Crime Commissioner for Warwickshire",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG13",
        "country": "GB",
        "locality": "Leek Wootton",
        "postalCode": "CV35 7QB",
        "countryName": "United Kingdom",
        "streetAddress": "Warwickshire Police Headquarters"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXNY-4251-DZLZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.police.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "057546-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-09-18T08:53:09+01:00",
  "ocid": "ocds-h6vhtk-0523fd",
  "buyer": {
    "id": "GB-PPON-PXNY-4251-DZLZ",
    "name": "The Police and Crime Commissioner for Warwickshire"
  },
  "tender": {
    "id": "WPA25-0036",
    "lots": [
      {
        "id": "LOT-0001",
        "title": "HR System",
        "value": {
          "amount": 1500000,
          "currency": "GBP",
          "amountGross": 1800000
        },
        "status": "active",
        "renewal": {
          "description": "3 x 12-month periods"
        },
        "hasRenewal": true,
        "description": "Human Resources Management and Training Administration (core requirements). \nCase Management, Performance Management, and Recruitment (optional).\nOur requirements are split into core elements and optional modules which are currently subject to separate contracts, but which we may wish to bring into scope at a later date. For the purposes of evaluation, only core requirements will be considered.\nSystem Scope (Core):\nWe are looking for a system with the following functionality:\n•\tHuman Resources Management\n•\tCentralised database\n•\tEmployee self-service\n•\tOnboarding and offboarding\n•\tAbsence Management\n•\tWorkforce analytics\n•\tCompliance\n•\tTraining Administration\n•\tCreating, scheduling, and managing courses\n•\tCreating and maintaining training and skills records\n•\tReporting tools dashboards and analytics\n•\tSystem Administration tools\n•\tIntegration with Duties Management System and other third-party systems (e.g. payroll, Corevet)\n•\tIntegrations with Microsoft 365 and Business Objects\n•\tSecure data capture and reporting\n•\tSystem Support and Maintenance\n•\tTraining Support and Materials\nSystem Scope (Optional Modules):\nRecruitment\nPerformance Management\nCase Management\nAll Functional & Non-Functional Requirements are detailed in “2a Annex 1 Functional & Non-Functional Requirements”. \nFull details are included in the Invitation to Tender documents.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Simple description",
              "type": "price",
              "description": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure.\nStage 1 Participation & Tender (same criteria for both lots)\nSupplier Information/Central Digital Platform - Pass/Fail\nFunctional & Non-functional Requirements Matrix - Pass/Fail\nTender Questions - Technical & Social Value 70% (Published Range 20% - 70%)\nPricing 30% (Published Range 30% - 40%)\nSystem Demo 0% (Published Range 0% - 30%)\nThe top 3 highest scoring bidders in each lot will be invited to participate in Stage 2\nStage 2 Demo & BAFO (same criteria for both lots)\nTender Quality Score (From stage 1) 20% (Published Range 20% - 70%)\nSystem Demo 40% (Published Range 0% - 40%)\nFinal Pricing 40% (Published Range 30% - 40%)\nWe reserve the right to refine the award criteria during the procedure prior to inviting final tenders.  Full stage details are set out in Section 6 of the Invitation to Tender."
            }
          ],
          "weightingDescription": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure.\nStage 1 Participation & Tender (same criteria for both lots)\nSupplier Information/Central Digital Platform - Pass/Fail\nFunctional & Non-functional Requirements Matrix - Pass/Fail\nTender Questions - Technical & Social Value 70% (Published Range 20% - 70%)\nPricing 30% (Published Range 30% - 40%)\nSystem Demo 0% (Published Range 0% - 30%)\nThe top 3 highest scoring bidders in each lot will be invited to participate in Stage 2\nStage 2 Demo & BAFO (same criteria for both lots)\nTender Quality Score (From stage 1) 20% (Published Range 20% - 70%)\nSystem Demo 40% (Published Range 0% - 40%)\nFinal Pricing 40% (Published Range 30% - 40%)\nWe reserve the right to refine the award criteria during the procedure prior to inviting final tenders.  Full stage details are set out in Section 6 of the Invitation to Tender."
        },
        "contractPeriod": {
          "endDate": "2032-07-31T23:59:59+01:00",
          "startDate": "2026-02-01T00:00:00+00:00",
          "maxExtentDate": "2035-07-31T23:59:59+00:00"
        }
      },
      {
        "id": "LOT-0002",
        "title": "Duties Management System",
        "value": {
          "amount": 1250000,
          "currency": "GBP",
          "amountGross": 1500000
        },
        "status": "active",
        "renewal": {
          "description": "3 x 12-month periods"
        },
        "hasRenewal": true,
        "description": "A system which holds working hours and shift patterns for our officers and staff encompassing shift planning, rostering, managing minimum staffing levels, and leave requests.\nImportant Note: For Lot 2 bidders must be able to deliver the solution directly and not through a partner. It is a condition of participation for Lot 2 that suppliers have a developed Duties Management System which is operating in a policing environment.\nWe are looking for a system with the following functionality:\n•\tShift Scheduling\n•\tLeave and Absence Management\n•\tReporting tools dashboards and analytics\n•\tSystem Administration tools\n•\tIntegration with HR Management System\n•\tIntegrations with Microsoft 365 and Business Objects\n•\tSecure data capture and reporting\n•\tSystem Support and Maintenance\n•\tTraining Support and Materials\nAll Functional & Non-Functional Requirements are detailed in “2a Annex 1 Functional & Non-Functional Requirements”. \nFull details are included in the Invitation to Tender documents",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Simple description",
              "type": "price",
              "description": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure.\nStage 1 Participation & Tender (same criteria for both lots)\nSupplier Information/Central Digital Platform - Pass/Fail\nFunctional & Non-functional Requirements Matrix - Pass/Fail\nTender Questions - Technical & Social Value 70% (Published Range 20% - 70%)\nPricing 30% (Published Range 30% - 40%)\nSystem Demo 0% (Published Range 0% - 30%)\nThe top 3 highest scoring bidders in each lot will be invited to participate in Stage 2\nStage 2 Demo & BAFO (same criteria for both lots)\nTender Quality Score (From stage 1) 20% (Published Range 20% - 70%)\nSystem Demo 40% (Published Range 0% - 40%)\nFinal Pricing 40% (Published Range 30% - 40%)\nWe reserve the right to refine the award criteria during the procedure prior to inviting final tenders.  Full stage details are set out in Section 6 of the Invitation to Tender."
            }
          ],
          "weightingDescription": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure.\nStage 1 Participation & Tender (same criteria for both lots)\nSupplier Information/Central Digital Platform - Pass/Fail\nFunctional & Non-functional Requirements Matrix - Pass/Fail\nTender Questions - Technical & Social Value 70% (Published Range 20% - 70%)\nPricing 30% (Published Range 30% - 40%)\nSystem Demo 0% (Published Range 0% - 30%)\nThe top 3 highest scoring bidders in each lot will be invited to participate in Stage 2\nStage 2 Demo & BAFO (same criteria for both lots)\nTender Quality Score (From stage 1) 20% (Published Range 20% - 70%)\nSystem Demo 40% (Published Range 0% - 40%)\nFinal Pricing 40% (Published Range 30% - 40%)\nWe reserve the right to refine the award criteria during the procedure prior to inviting final tenders.  Full stage details are set out in Section 6 of the Invitation to Tender."
        },
        "contractPeriod": {
          "endDate": "2032-07-31T23:59:59+01:00",
          "startDate": "2026-02-01T00:00:00+00:00",
          "maxExtentDate": "2035-07-31T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0001",
        "relatedLot": "LOT-0001",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          },
          {
            "id": "72261000",
            "scheme": "CPV",
            "description": "Software support services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      },
      {
        "id": "LOT-0002",
        "relatedLot": "LOT-0002",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          },
          {
            "id": "72261000",
            "scheme": "CPV",
            "description": "Software support services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          }
        ]
      }
    ],
    "title": "Provision of a Human Resource System & Duties Management System",
    "value": {
      "amount": 2750000,
      "currency": "GBP",
      "amountGross": 3300000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "057546-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/057546-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-09-18T08:53:09+01:00"
      }
    ],
    "procedure": {
      "features": "Stage 1 – Participation & Tender\nStage 2 – Demonstrations & BAFO\nStage 3 – Contract Award"
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-01-06T23:59:59+00:00"
    },
    "description": "You are invited to tender for the provision of a Human Resources (HR) System and Duties Management System to Warwickshire Police.\nThe requirement will be tendered in the following lots: \nLot 1 – HR System including:\no\tHuman Resources Management and Training Administration (core requirements). \no\tCase Management, Performance Management, and Recruitment (optional).\nLot 2 – Duties Management System - A system which holds working hours and shift patterns for our officers and staff encompassing shift planning, rostering, managing minimum staffing levels, and leave requests.\nImportant Note: For Lot 2 bidders must be able to deliver the solution directly and not through a partner. It is a condition of participation for Lot 2 that suppliers have a developed Duties Management System which is operating in a policing environment.\nWe are following a competitive flexible procedure comprising of the following stages:\nStage 1 – Participation & Tender\nStage 2 – Demonstrations & BAFO\nStage 3 – Contract Award\nThis tender falls above the relevant threshold, therefore, is inside The Procurement Act 2023.\nThe contract shall be for an initial period which includes the implementation period plus 5-year(s) licence, support & maintenance (from system go live) with an option to extend for up to a further 3 x 12-month periods. The contract dates and extension dates provided in this notice are for guidance only based upon estimated timescales of an implementation period February 2026 to July 2027 with an anticipated Go live of systems 01 August 2027.\nEstimated contract value ranges are as follows:\nLot 1 - £900K to £1.5 million (excluding VAT) including one off implementation costs plus options\nLot 2 - £800K to £1.25 million (excluding VAT) including one off implementation costs\nCosts are estimated and may be subject to change depending on the type of solution and licensing terms selected.\nAll expressions of interest should be made via the Warwickshire Police In-tend tendering portal accessible via the In-tend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home. You can view the tender details via the `Tenders` tab. However to view the procurement documents you must register/ log in. To register please go to the `Portals` section and select Warwickshire Police to get to our tender portal. If you are already registered, simply log in and go the `Tenders` section to access the tender and the documents.\nLink to Supplier Guide for the In-tend Bluelight hub https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf\nPlease note that if you previously expressed interest in the Preliminary Market Engagement exercise, you must register separately for this tender exercise on In-tend.\nAny questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal.",
    "tenderPeriod": {
      "endDate": "2025-10-31T12:00:00+00:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-10-28T17:00:00+00:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "Please note that if you previously expressed interest in the Preliminary Market Engagement exercise, you must register separately for this tender exercise on the In-tend Bluelight portal.\nWhere stages require the submission of documents, you must submit one electronic copy of the entire stage response via the In-tend Bluelight tendering portal https://sell2.in-tend.co.uk/blpd/publictenders \nLink to user guide for the In-tend Bluelight portal https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf\nFor your submissions please clearly label the title of all electronic files uploaded so that they are easily identifiable.\nAll documents must be completed in English. In submitting via the tendering portal, please upload your submission using the 'Attach documents' button - please do not send via any other method and please do not use the Correspondence function as this will not be accepted. Please ensure that once documents attached you click 'Submit Response'. Failure to submit by the required deadline will result in disqualification from the procedure.\nNOTE: Large files may take some time to upload. We advise that you log-on to commence your upload process at least 2 hours prior to the deadline.",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PXNY-4251-DZLZ",
      "name": "The Police and Crime Commissioner for Warwickshire",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG13",
        "country": "GB",
        "locality": "Leek Wootton",
        "postalCode": "CV35 7QB",
        "countryName": "United Kingdom",
        "streetAddress": "Warwickshire Police Headquarters"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXNY-4251-DZLZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.police.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "047215-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-08-08T12:03:55+01:00",
  "ocid": "ocds-h6vhtk-0523fd",
  "buyer": {
    "id": "GB-PPON-PXNY-4251-DZLZ",
    "name": "The Police and Crime Commissioner for Warwickshire"
  },
  "tender": {
    "id": "WPA25-0036",
    "lots": [
      {
        "id": "LOT-0001",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2027-08-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0001",
        "relatedLot": "LOT-0001",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          }
        ]
      }
    ],
    "title": "Preliminary market Engagement – HR System - Request for Information",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Warwickshire Police is planning to go out to tender for the provision of its HR, Duties and Workforce Management Systems.\nFollowing a previous preliminary market engagement exercise, we are issuing this document as an update to potential suppliers and inviting them to a pre-tender online briefing.\nFor the purposes of the Procurement Act 2023 this is considered as a Preliminary Market Engagement exercise, and a transparency notice will be published accordingly on the Central Digital Platform.\nAll expressions of interest should be made via the Warwickshire Police InTend tendering portal accessible via the InTend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home.  To view the procurement documents you MUST register/ log in. To register please go to the `Portals` section and select Warwickshire Police to get to our tender portal. If you are already registered, simply log in and go the `Tenders` section to access the tender and the documents.\nAny questions relating to this procurement procedure must be made via the Correspondence function on the InTend portal.",
    "communication": {
      "futureNoticeDate": "2025-09-22T23:59:59+01:00"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PXNY-4251-DZLZ",
      "name": "The Police and Crime Commissioner for Warwickshire",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG13",
        "country": "GB",
        "locality": "Leek Wootton",
        "postalCode": "CV35 7QB",
        "countryName": "United Kingdom",
        "streetAddress": "Warwickshire Police Headquarters"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXNY-4251-DZLZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.police.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "047215-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/047215-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-08-08T12:03:55+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-09-10T23:59:59+01:00",
        "description": "To express interest in attending the supplier event please register or log in to the Intend portal and send us a message confirming attendees (see instructions document)"
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "026792-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-23T15:43:59+01:00",
  "ocid": "ocds-h6vhtk-0523fd",
  "buyer": {
    "id": "GB-PPON-PXNY-4251-DZLZ",
    "name": "The Police and Crime Commissioner for Warwickshire"
  },
  "tender": {
    "id": "WPA25-0036",
    "lots": [
      {
        "id": "LOT-0001",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2030-07-31T23:59:59+00:00",
          "startDate": "2027-08-01T00:00:00+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0001",
        "relatedLot": "LOT-0001",
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          }
        ]
      }
    ],
    "title": "Preliminary market Engagement – HR System - Request for Information",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Warwickshire Police is considering future options for the provision of its Human Resource Employee Management System including Duties Management. We would therefore like to invite suppliers to provide a summary of their relevant experience providing these applications.\nThis exercise is purely for the purpose of information gathering in order to inform the procurement strategy going forward.   It should be noted that any future purchases will be subject to full competitive tendering procedures in accordance with the provisions of the Procurement Act 2023. A full specification of technical, functional and non-functional requirements would be provided within the tender documentation.\nFor the purposes of the Procurement Act 2023 this is considered as a Preliminary Market Engagement exercise, and a transparency notice will be published accordingly on the Central Digital Platform.\nTo respond to this RFI please complete the RFI questionnaire and upload via our tendering portal: https://sell2.in-tend.co.uk/blpd/home",
    "communication": {
      "futureNoticeDate": "2025-09-15T23:59:59+00:00"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PXNY-4251-DZLZ",
      "name": "The Police and Crime Commissioner for Warwickshire",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG13",
        "country": "GB",
        "locality": "Leek Wootton",
        "postalCode": "CV35 7QB",
        "countryName": "United Kingdom",
        "streetAddress": "Warwickshire Police Headquarters"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXNY-4251-DZLZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.police.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "026792-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/026792-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-05-23T15:43:59+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-06-13T23:59:59+00:00",
        "description": "To respond to this RFI please complete the RFI questionnaire and upload via our tendering portal: https://sell2.in-tend.co.uk/blpd/home"
      }
    ]
  },
  "initiationType": "tender"
}