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Published 11 Oct 2022, 10:32 BST

Official UK procurement notice

Promotional Items Framework · UK public procurement notice

Official notice

Authority: Llywodraeth Cymru / Welsh Government (Central government)

Framework agreementGoodsOpen procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Wales (UKL)
Framework ceiling (notional)£800,000framework ceiling, not attributable revenue
Submissions closed 15 Nov 2022awarded 20 Dec 2022

What is being bought

Published requirement description

The Welsh Government on behalf of the Welsh Ministers (hereafter referred to as the Client) requires the supply of branded promotional items and we are looking to appoint experienced and professional promotional products companies to meet these requirements. The 4-year framework has an estimated expenditure of up to GBP 800,000 (exc. VAT) and 3 places will be awarded to the top 3 ranked suppliers.

  • Recurrence: The Promotional Items Framework is tendered every 4 years.

CPV: Information and promotion products · Stationery

How this framework works

From the published notice
Places
up to 3 suppliers · 5 bids received (1.7 per place) · 3 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: Wales · Pan-Wales
Variant bids: not allowed
30192700 Stationery39294100 Information and promotion products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Promotional Items Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · The Promotional Items Framework is tendered every 4 years.
First published
11 Oct 2022, 10:32 BST
Last source update
21 Dec 2022, 14:18 GMT
Award evaluation window
16 Nov 2022 – …
Authority reference
F191/2022/2023
FTS notice number
2022/S 000-036212
Classification (CPV)
Information and promotion productsStationery
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-03749a Find a Tender

Publisher note: (WA Ref:127696)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Appointment period ends
15 Nov 2022, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
16 Nov 2022, 09:00 GMT
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

15 Nov 2022 → 21 Dec 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Nov 2022, 14:00 GMT
  2. Bids opened
    16 Nov 2022, 09:00 GMT
  3. Notice published
    21 Dec 2022, 14:18 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    21 Dec 2022, 14:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 55 from SMEs
Contracts signed 1latest 20 Dec 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 036212-2022-F191/2022/2023-1

    Signed
    20 Dec 2022
    Value
    £800,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic5——

Contracting authority & participating public bodies

Llywodraeth Cymru / Welsh Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park, Caerdydd / Cardiff, WalesContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria