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Published 9 Sept 2021, 16:35 BST

Official UK procurement notice

Professional Services · UK public procurement notice

Official notice

Authority: South Wales Fire and Rescue Service (Police & fire)·Consortium: 2 public authorities

Framework agreement18 lotsServicesRestricted procedureSME suitable
Sectors: Construction & Civil Engineering (45)Architecture & Engineering (71)IT Services & Software (72) Delivery: Wales (UKL)
Framework ceiling (notional)£3,000,000total for 18 lots · framework ceiling, not attributable revenue
Submissions closed 12 Oct 2021awarded 24 May 2022
Lots 18see the lot list below

What is being bought18 lots · detail below

Published requirement description

South Wales Fire and Rescue Service (SWFRS) in collaboration with Welsh Ambulance Service Trust (WAST) are seeking to appoint suitably qualified consultants to provide professional services and advice to each organisation.

The tender will be split into eighteen lots based on location and discipline and suppliers will have the opportunity to bid for one or more lots.

The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.

  • Recurrence: 4 years

CPV: Advisory architectural services · Architectural and related services · Architectural design services · Architectural services for buildings · Architectural, construction, engineering and inspection services · Building consultancy services · Building services consultancy services · Calculation of costs, monitoring of costs · Civil engineering consultancy services · Construction project management services · Environmental Impact Assessment (EIA) services for construction · Environmental engineering consultancy services · +8 more

How this framework works

From the published notice
Bids received
5 bids on the busiest of 18 lots · 6 suppliers appointed

Lots and requirements (18)Procurement structure

18 lots · no lot values published · evaluation weights differ by lot
Lot #1SWFRS: Architectural ServicesCancelledRenewal

To provide design, architectural and planning services, CDM services and Clerk of works services and advice for new build and refurbishment projects.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71000000 Architectural, construction, engineering and inspection services71200000 Architectural and related services71210000 Advisory architectural services71220000 Architectural design services71221000 Architectural services for buildings
Lot #2SWFRS: Cost Management ServicesCancelledRenewal

To provide cost management services and advice for new build and refurbishment projects. Services will include but are not limited to; cost planning, cash flow forecasting, tendered cost scrutiny and valuation negotiation.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71242000 Project and design preparation, estimation of costs71244000 Calculation of costs, monitoring of costs
Lot #3SWFRS: Civil and Structural Engineering Services and Environmental ServicesCancelledRenewal

To provide civil, structural and environmental services and advice for new build and refurbishment projects. Services will include but are not limited to; structural design, drainage design, SUDS planning etc.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71311000 Civil engineering consultancy services71312000 Structural engineering consultancy services71313000 Environmental engineering consultancy services
Lot #4SWFRS: Building Services Engineering ServicesCancelledRenewal

To provide building services design and advice for new build and refurbishment projects. Services will include but are not limited to; Mechanical and Electrical design to replace existing plant and new build sites. Possible cost saving and environmental design and advice such a solar panels and rainwater harvesting systems.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71315210 Building services consultancy services
Lot #5SWFRS: Project and Programme ManagementCancelledRenewal

To provide project and programme management services for new build and refurbishment projects. The successful supplier will be expected to manage major projects and minor projects of a complex nature and also ensure that projects are kept on programme throughout. There is a requirement in this role to manage the Design Team throughout the project.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71541000 Construction project management services72224000 Project management consultancy services
Lot #6SWFRS: DecarbonisationCancelledRenewal

To provide advice and specifications to reduce carbon for both energy to power the estate and also the operational fleet. This will require comparisons of solutions whilst also the development of programmes of improvements to reduce carbon across the whole organisation. Experience and knowledge of renewable initiatives are fundamental as would be the assessment of existing building stock to establish best fit solutions.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
45262640 Environmental improvement works71313000 Environmental engineering consultancy services71313400 Environmental impact assessment for construction71313420 Environmental standards for construction71313430 Environmental indicators analysis for construction71313440 Environmental Impact Assessment (EIA) services for construction
Lot #7WAST (North): Architectural ServicesCancelledRenewal

To provide design, architectural and planning services, CDM services and Clerk of works services and advice for new build and refurbishment projects.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71000000 Architectural, construction, engineering and inspection services71200000 Architectural and related services71210000 Advisory architectural services71220000 Architectural design services71221000 Architectural services for buildings
Lot #8WAST (North): Cost Management ServicesCancelledRenewal

To provide cost management services and advice for new build and refurbishment projects. Services will include but are not limited to; cost planning, cash flow forecasting, tendered cost scrutiny and valuation negotiation.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71242000 Project and design preparation, estimation of costs71244000 Calculation of costs, monitoring of costs
Lot #9WAST (North): Civil and Structural Engineering Services and Environmental ServicesCancelledRenewal

To provide civil, structural and environmental services and advice for new build and refurbishment projects. Services will include but are not limited to; structural design, drainage design, SUDS planning etc.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71311000 Civil engineering consultancy services71312000 Structural engineering consultancy services71313000 Environmental engineering consultancy services
Lot #10WAST (North): Building Services Engineering ServicesCancelledRenewal

To provide building services design and advice for new build and refurbishment projects. Services will include but are not limited to; Mechanical and Electrical design to replace existing plant and new build sites. Possible cost saving and environmental design and advice such a solar panels and rainwater harvesting systems.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71315210 Building services consultancy services
Lot #11WAST (North): Project and Programme ManagementCancelledRenewal

To provide project and programme management services for new build and refurbishment projects. The successful supplier will be expected to manage major projects and minor projects of a complex nature and also ensure that projects are kept on programme throughout. There is a requirement in this role to manage the Design Team throughout the project.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71541000 Construction project management services72224000 Project management consultancy services
Lot #12WAST (North): DecarbonisationCancelledRenewal

To provide advice and specifications to reduce carbon for both energy to power the estate and also the operational fleet. This will require comparisons of solutions whilst also the development of programmes of improvements to reduce carbon across the whole organisation. Experience and knowledge of renewable initiatives are fundamental as would be the assessment of existing building stock to establish best fit solutions.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
45262640 Environmental improvement works71313000 Environmental engineering consultancy services71313400 Environmental impact assessment for construction71313420 Environmental standards for construction71313430 Environmental indicators analysis for construction71313440 Environmental Impact Assessment (EIA) services for construction
Lot #13WAST (South): Architectural ServicesCancelledRenewal

To provide design, architectural and planning services, CDM services and Clerk of works services and advice for new build and refurbishment projects.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71000000 Architectural, construction, engineering and inspection services71200000 Architectural and related services71210000 Advisory architectural services71220000 Architectural design services71221000 Architectural services for buildings
Lot #14WAST (South): Cost Management ServicesCancelledRenewal

To provide cost management services and advice for new build and refurbishment projects. Services will include but are not limited to; cost planning, cash flow forecasting, tendered cost scrutiny and valuation negotiation.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71242000 Project and design preparation, estimation of costs71244000 Calculation of costs, monitoring of costs
Lot #15WAST (South): Civil and Structural Engineering Services and Environmental ServicesCancelledRenewal

To provide civil, structural and environmental services and advice for new build and refurbishment projects. Services will include but are not limited to; structural design, drainage design, SUDS planning etc.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71311000 Civil engineering consultancy services71312000 Structural engineering consultancy services71313000 Environmental engineering consultancy services
Lot #16WAST (South): Building Services Engineering ServicesCancelledRenewal

To provide building services design and advice for new build and refurbishment projects. Services will include but are not limited to; Mechanical and Electrical design to replace existing plant and new build sites. Possible cost saving and environmental design and advice such a solar panels and rainwater harvesting systems.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71315210 Building services consultancy services
Lot #17WAST (South): Project and Programme ManagementCancelledRenewal

To provide project and programme management services for new build and refurbishment projects. The successful supplier will be expected to manage major projects and minor projects of a complex nature and also ensure that projects are kept on programme throughout. There is a requirement in this role to manage the Design Team throughout the project.

The successful consultant will be expected to work closely with all stakeholders and various other disciplines within the Design Team. Projects will be ad hock and vary on size, complexity and value.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
71541000 Construction project management services72224000 Project management consultancy services
Lot #18WAST (South): DecarbonisationCancelledRenewal

To provide advice and specifications to reduce carbon for both energy to power the estate and also the operational fleet. This will require comparisons of solutions whilst also the development of programmes of improvements to reduce carbon across the whole organisation. Experience and knowledge of renewable initiatives are fundamental as would be the assessment of existing building stock to establish best fit solutions.

Delivery: Wales
Extensions: The term of the contract will be 3 years with an option to extend, at the sole discretion of the contracting body for up to an additional 1 year.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
45262640 Environmental improvement works71313000 Environmental engineering consultancy services71313400 Environmental impact assessment for construction71313420 Environmental standards for construction71313430 Environmental indicators analysis for construction71313440 Environmental Impact Assessment (EIA) services for construction

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · SWFRS: Architectural Services40%60%
10 · WAST (North): Building Services Engineering Services40%60%
11 · WAST (North): Project and Programme Management40%60%
12 · WAST (North): Decarbonisation40%60%
13 · WAST (South): Architectural Services40%60%
14 · WAST (South): Cost Management Services40%60%
15 · WAST (South): Civil and Structural Engineering Services and Environmental Services40%60%
16 · WAST (South): Building Services Engineering Services40%60%
17 · WAST (South): Project and Programme Management40%60%
18 · WAST (South): Decarbonisation40%60%
2 · SWFRS: Cost Management Services40%60%
3 · SWFRS: Civil and Structural Engineering Services and Environmental Services40%60%

6 more lots publish their own split on the notice.

Conditions of participation1
  • Suitability

    All suppliers must be suitably qualified to provide professional services and advice to each organisation.

What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.
  • “Professional Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4 years
First published
9 Sept 2021, 16:35 BST
Last source update
31 May 2022, 10:04 BST
FTS notice number
2022/S 000-015149
Classification (CPV)
Advisory architectural servicesArchitectural and related servicesArchitectural design servicesArchitectural services for buildingsArchitectural, construction, engineering and inspection servicesBuilding consultancy servicesBuilding services consultancy servicesCalculation of costs, monitoring of costsCivil engineering consultancy servicesConstruction project management services
+10 moreEnvironmental Impact Assessment (EIA) services for constructionEnvironmental engineering consultancy services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-02df16 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:121672)

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Appointment period ends
12 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

12 Oct 2021 → 31 May 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    12 Oct 2021, 12:00 BST
  2. Invitations to tender expected
    1 Nov 2021
  3. Notice published
    31 May 2022, 10:04 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    31 May 2022, 10:04 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 54 from SMEs · busiest of 18 lots
Contracts signed 18latest 24 May 2022

18 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 9 of these contracts carry the same published figure, £150,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • SWFRS: Architectural Services

    Signed
    24 May 2022
    Value
    £300,000
    Status
    active

  • WAST (North): Building Services Engineering Services

    Signed
    24 May 2022
    Value
    ceiling above
    Status
    active

  • WAST (North): Project and Programme Management

    Signed
    24 May 2022
    Value
    ceiling above
    Status
    active

  • WAST (North): Decarbonisation

    Signed
    24 May 2022
    Value
    £50,000
    Status
    active

  • WAST (South): Architectural Services

    Signed
    24 May 2022
    Value
    £300,000
    Status
    active

  • WAST (South): Cost Management Services

    Signed
    24 May 2022
    Value
    £200,000
    Status
    active

  • WAST (South): Civil and Structural Engineering Services and Environmental Services

    Signed
    24 May 2022
    Value
    ceiling above
    Status
    active

  • WAST (South): Building Services Engineering Services

    Signed
    24 May 2022
    Value
    ceiling above
    Status
    active

  • WAST (South): Project and Programme Management

    Signed
    24 May 2022
    Value
    ceiling above
    Status
    active

  • WAST (South): Decarbonisation

    Signed
    24 May 2022
    Value
    £50,000
    Status
    active

  • SWFRS: Cost Management Services

    Signed
    24 May 2022
    Value
    £200,000
    Status
    active

  • SWFRS: Civil and Structural Engineering Services and Environmental Services

    Signed
    24 May 2022
    Value
    ceiling above
    Status
    active

  • SWFRS: Building Services Engineering Services

    Signed
    24 May 2022
    Value
    ceiling above
    Status
    active

  • SWFRS: Project and Programme Management

    Signed
    24 May 2022
    Value
    ceiling above
    Status
    active

  • SWFRS: Decarbonisation

    Signed
    24 May 2022
    Value
    £50,000
    Status
    active

  • WAST (North): Architectural Services

    Signed
    24 May 2022
    Value
    £300,000
    Status
    active

  • WAST (North): Cost Management Services

    Signed
    24 May 2022
    Value
    £200,000
    Status
    active

  • WAST (North): Civil and Structural Engineering Services and Environmental Services

    Signed
    24 May 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · SWFRS: Architectural Services3bids · 3 electronic · 3 from abroad1——
2 · SWFRS: Cost Management Services5bids · 5 electronic · 5 from abroad3——
3 · SWFRS: Civil and Structural Engineering Services and Environmental Services3bids · 3 electronic · 3 from abroad2——
4 · SWFRS: Building Services Engineering Services5bids · 5 electronic · 5 from abroad4——
5 · SWFRS: Project and Programme Management4bids · 4 electronic · 4 from abroad2——
6 · SWFRS: Decarbonisation4bids · 4 electronic · 4 from abroad3——
7 · WAST (North): Architectural Services3bids · 3 electronic · 3 from abroad1——
8 · WAST (North): Cost Management Services5bids · 5 electronic · 5 from abroad3——
9 · WAST (North): Civil and Structural Engineering Services and Environmental Services2bids · 2 electronic · 2 from abroad1——
10 · WAST (North): Building Services Engineering Services5bids · 5 electronic · 5 from abroad4——
11 · WAST (North): Project and Programme Management4bids · 4 electronic · 4 from abroad3——
12 · WAST (North): Decarbonisation4bids · 4 electronic · 4 from abroad3——
13 · WAST (South): Architectural Services3bids · 3 electronic · 3 from abroad1——
14 · WAST (South): Cost Management Services5bids · 5 electronic · 5 from abroad2——
15 · WAST (South): Civil and Structural Engineering Services and Environmental Services4bids · 4 electronic · 4 from abroad3——
16 · WAST (South): Building Services Engineering Services5bids · 5 electronic · 5 from abroad4——
17 · WAST (South): Project and Programme Management4bids · 4 electronic · 4 from abroad2——
18 · WAST (South): Decarbonisation4bids · 4 electronic · 4 from abroad3——

Contracting authority & participating public bodies

2 public bodies on the notice

South Wales Fire and Rescue Service

Contracting authorityPolice & fireBody governed by public lawGeneral public services South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant, Llantrisant, Wales, CF72 8LXContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

6 commercial parties on the notice
  • Bingham Hall Partnership LimitedFramework contractor 5 Ty Nant Court , Morganstown, Cardiff, Wales, CF158LWContact phone
  • Blake Morgan LLPFramework contractor One Central Square, Cardiff, UK, CF101FSContact phone
  • BurroughsFramework contractor 4 Radnor Court, 256 Cowbridge Road East, Cardiff, Wales, CF51GZContact phone
  • Glyndwr Consulting LimitedFramework contractor 72 Caerau Road, Newport, Wales, NP204HJContact phone
  • Lawray ArchitectsFramework contractor Greenmeadow Springs, 1 Cae Gwyrdd, Tongwynlais, Cardiff, UK, CF157ABContact phone
  • McCann and PartnersFramework contractor Faraday House, Terra Nova Way, Penarth, Wales, CF641SAContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria