Professional Estate Management Services Framework

{
  "id": "059931-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-06-25T15:05:46+01:00",
  "ocid": "ocds-h6vhtk-06bd4a",
  "buyer": {
    "id": "GB-FTS-94454",
    "name": "National Records of Scotland"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000835606"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-06bd4a",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "4 yr Multi-supplier Multi-buyer framework to provide access to Professional Estate Management Services.\nServices that may be called off under the Framework include (but are not limited to):\nMulti disciplinary technical and design services (including architectural and engineering);\nConservation led consultancy for listed and historic buildings;\nSupport to in house estates and facilities teams, including specialist advice and surveys;\nProject and construction management;\nHealth and safety, fire safety and water safety (including legionella) services;\nPlanned maintenance planning, inspections, condition surveys and compliance support."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Please refer to the specification."
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "70330000",
            "scheme": "CPV",
            "description": "Property management services of real estate on a fee or contract basis"
          }
        ]
      }
    ],
    "title": "Professional Estate Management Services Framework",
    "value": {
      "amount": 5000000,
      "currency": "GBP"
    },
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "2.1\tNational Records of Scotland (NRS) operates across an estate comprising five buildings, four of which are located in Edinburgh (three being Category ‘A’ listed) and one in Dumfries. The historic and cultural significance of these assets requires the engagement of suppliers with demonstrable expertise in conservation led estates services and  operational, specialist archival storage facilities and a clear understanding of the statutory, technical and professional requirements associated with working within protected and sensitive environments. Such services are critical to ensuring that NRS can continue to fulfil its role as custodian of Scotland’s records, while maintaining safe, compliant and functional accommodation for collections, staff and, where applicable, members of the public.\n2.2\tHistorically, NRS has always procured specialist estates and professional services, reflecting the absence of a suitable external framework capable of meeting its specific conservation, heritage and technical requirements.\n2.3\tNRS shares many common estate management challenges and requirements with other Scottish Government sponsored organisations, including National Museums Scotland, Historic Environment Scotland and the Royal Botanic Garden Edinburgh. Each partner organisation is responsible for the stewardship of nationally important, and in many cases listed or protected, operationally specialist buildings, landscapes and collections. These estates require a consistent, high quality and conservation focused approach to professional services, delivered by suppliers with proven experience of working within complex heritage environments.\n2.4\tIn response, NRS has invited partner organisations to establish a joint Framework Agreement for professional estates services. The framework aims to secure access to a suitably skilled and diverse supply base with specialist technical and conservation expertise, reduce duplication of procurement activity, and provide a compliant, efficient and flexible mechanism through which participating organisations can call off services as required. This collaborative approach is intended to support value for money, improve service quality and resilience, and ensure that all organisations are able to discharge their custodial responsibilities effectively and sustainably over the life of the framework.\nServices that may be called off under the Framework include (but are not limited to):\nMulti disciplinary technical and design services (including architectural and engineering);\nConservation led consultancy for listed and historic buildings;\nSupport to in house estates and facilities teams, including specialist advice and surveys;\nProject and construction management;\nHealth and safety, fire safety, asbestos surveys and management and water safety (including legionella) services;\nPlanned maintenance planning, inspections, condition surveys and compliance support.\nA detailed scope of requirements is provided in the attached Specification - Appendix 2 - Annexes A-H.",
    "communication": {
      "futureNoticeDate": "2026-08-03T00:00:00+01:00"
    },
    "classification": {
      "id": "70330000",
      "scheme": "CPV",
      "description": "Property management services of real estate on a fee or contract basis"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-94454",
      "name": "National Records of Scotland",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH1 3YY",
        "countryName": "United Kingdom",
        "streetAddress": "General Register House, 3 Princes Street"
      },
      "details": {
        "url": "http://www.nrscotland.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474",
        "classifications": [
          {
            "id": "NATIONAL_AGENCY",
            "scheme": "TED_CA_TYPE",
            "description": "National or federal agency/office"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "National Records of Scotland"
      },
      "contactPoint": {
        "name": "Leanne Gourlay",
        "email": "leanne.gourlay@nrscotland.gov.uk"
      }
    },
    {
      "id": "GB-FTS-183796",
      "name": "Royal Botanic Garden Edinburgh",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH3 5NZ",
        "countryName": "United Kingdom"
      },
      "details": {
        "url": "http://www.rbge.org.uk"
      },
      "identifier": {
        "legalName": "Royal Botanic Garden Edinburgh"
      },
      "contactPoint": {
        "email": "leanne.gourlay@nrscotland.gov.uk"
      }
    },
    {
      "id": "GB-FTS-22673",
      "name": "National Museums Scotland",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM",
        "locality": "Edinburgh",
        "postalCode": "EH1 1JF",
        "countryName": "United Kingdom",
        "streetAddress": "Chambers Street"
      },
      "details": {
        "url": "http://www.nms.ac.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00423"
      },
      "identifier": {
        "legalName": "National Museums Scotland"
      },
      "contactPoint": {
        "name": "Leanne Gourlay",
        "email": "leanne.gourlay@nrscotland.gov.uk"
      }
    },
    {
      "id": "GB-FTS-1169",
      "name": "Historic Environment Scotland",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH9 1SH",
        "countryName": "United Kingdom",
        "streetAddress": "Longmore House, Salisbury Place"
      },
      "details": {
        "url": "http://historicenvironment.scot",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164"
      },
      "identifier": {
        "legalName": "Historic Environment Scotland"
      },
      "contactPoint": {
        "name": "Leanne Gourlay",
        "email": "leanne.gourlay@nrscotland.gov.uk"
      }
    },
    {
      "id": "GB-FTS-183797",
      "name": "National Records of Scotland",
      "roles": [
        "processContactPoint"
      ],
      "address": {
        "region": "UKM",
        "locality": "Edinburgh",
        "postalCode": "Eh1 3YY",
        "countryName": "United Kingdom",
        "streetAddress": "Princes Street"
      },
      "details": {
        "url": "http://www.nrscotland.gov.uk"
      },
      "identifier": {
        "legalName": "National Records of Scotland"
      },
      "contactPoint": {
        "name": "Leanne Gourlay",
        "email": "leanne.gourlay@nrscotland.gov.uk"
      }
    }
  ],
  "language": "en",
  "description": "Interested parties are invited to review the provided specification and respond to the Request for Information (RFI) questionnaire. This will enable the Authority to consider market feedback on key aspects of the forthcoming tender.\nAll questions in relation to this notice must be submitted via the procurement portal. Suppliers must not contact participating organisations directly.\nResponses to the RFI questionnaire can be emailed directly to leanne.gourlay@nrscotland.gov.uk\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=835606.\n(SC Ref:835606)",
  "initiationType": "tender"
}