Official UK procurement notice
Provision of Professional Estate Management Services
Authority: National Records of Scotland
Re-procurement openProfessional Estate Management Services Framework · bids close
What is being bought
Published requirement descriptionContractors to provide Professional Estate Management Services. The Contractor and its supporting team shall be capable, suitably qualified, experienced, knowledgeable, innovative and suitably resourced in the field of Estates and Facilities Management with specialist knowledge and experience delivering these in the context of archival stores, controlled environments and listed buildings.
The Services required by the Authority for their Premises includes:
Full technical design service. This will cover a complete range of design team services including Architectural and Engineering .
Support for the Authority Facilities and Building Management teams. This will include access to a full and complete range of consultants to provide specialist building advice when required.
Project and construction management.
- Recurrence: Framework has minimum period of 24 months. Estimated dated for earliest notice February 2024.
CPV: Building services consultancy services
How this framework works
From the published notice- Places
- up to 3 suppliers · 2 bids received (0.7 per place) · 2 appointed
The lotProcurement structure
single lot · no lot value publishedLot #1NRS requires Contractors to provide professional estates consultancy services…AwardedRenewal
NRS requires Contractors to provide professional estates consultancy services including management, advice, guidance and assistance on property and estates issues, which may include, but are not limited to, the following disciplines:
- Project Management
- Space Planning
- Architectural Services including conservation and historical and listed building specialist
- Building Surveying – with conservation specialisms
- Quantity Surveying
- Principle Designer services (under CDM Regulations)
- Mechanical & Electrical Engineering
- Structural Engineering
- Energy and Environmental Management & Control
- Property Advice (accommodation, commercial advice, rates etc.)
- Health and Safety consultancy
- Fire Safety
- Asbestos management
- Water safety (including legionella)
- Clerk of Works / supervisor
- General Property and Commercial Advice
- Physical Security Reviews and Development of Strategies
- Development and Planning Consultancy Advice
- Facilities Management Consultancy
- Presentation and information drawing services – e.g. to explain changes to building occupation
- 3D scanning of properties
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (12)
- Meeting NRS Requirements: 25
- Administration and Communications: 10
- Project Delivery and Business Continuity: 10
- Health and Safety: 10
- Quality Control: 5
- Fair Work First: 2.5
- Overall Quality: 70
- Pricing Scenarios: 15
- Cost Control: 10
- Cost: 30
- Environmental: 10
- Wider Sustainability: 2.5
Published award criteria (12)
- Meeting NRS Requirements: 25
- Pricing Scenarios: 15
- Administration and Communications: 10
- Project Delivery and Business Continuity: 10
- Cost Control: 10
- Health and Safety: 10
- Environmental: 10
- Quality Control: 5
- Wider Sustainability: 2.5
- Fair Work First: 2.5
- Overall Quality: 70
- Cost: 30
- Suitability
The relevant selection criteria will be included in the SPD Scotland module.
- Economic & financial standing
The relevant selection criteria will be included in the SPD Scotland module.
- Technical & professional ability
The relevant selection criteria will be included in the SPD Scotland module.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 55 of 200 points: a 10% discount moves about 5.5 points. The method statement decides this lot, not the discount.
- “Provision of Professional Estate Management Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Framework has minimum period of 24 months. Estimated dated for earliest notice February 2024.
- First published
- 14 Feb 2022, 13:05 GMT
- Last source update
- 6 Sept 2022, 08:55 BST
- Authority reference
17/05/28- FTS notice number
2022/S 000-024878- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0316c1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Contract performance conditions will be fully detailed within the Invitation to Tender documents.
Publisher note: (SC Ref:705812)
How it was run
Official notice- Appointment period ends
- 16 Mar 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
16 Mar 2022 → 6 Sept 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown16 Mar 2022, 12:00 GMT
- Invitations to tender expected4 Apr 2022, 00:00 BST
- Notice published6 Sept 2022, 08:55 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Sept 2022, 08:55 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 024878-2022-Thomas and Adamson - Framework Ref: 17/05/28-2
- Signed
- 30 Aug 2022
- Value
- —
- Status
- active
Contract 024878-2022-Austin Smith Lord - Framework Ref: 17/05/28-1
- Signed
- 6 Jul 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| NRS requires Contractors to provide professional estates consultancy services… | 2bids · 2 electronic · 2 from abroad | 2 | — | £53,014 – £85,220 |
| Whole notice | — | — | — | £53,014 – £85,220 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Austin Smith LordFramework contractor
- Thomas & AdamsonFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.