Official UK procurement notice
Procurement Frameworks for RBKC Housing Management - Fire Safety Works
Authority: Royal Borough of Kensington and Chelsea (Local council)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionRBKC is undertaking the procurement of a Framework for Fire Safety Works. This forms part of RBKC’s wider program of procurements (termed Project Union) to establish four (4) Housing Management Framework Agreements to enable delivery of various works and services.
The Framework for Fire Safety Works will deliver a range of fire safety related works to RBKC’s property portfolio. It will be divided into three (3) Lots and RBKC wishes to appoint up to 5 Contractors per Lot.
The Framework Agreement will be for a period of four (4) years with an option to extend for up to two (2) further years up to a maximum duration of six (6) years.
The scope of works to be delivered under the Framework will be fire safety related works including planned maintenance, refurbishment and improvement works to RBKC housing stock including provision of new installs, repair, replacement, removal, and / or overhaul including but not limited to the following types of works:
Fire Stopping, Compartmentation & Fire Doors including but not limited to;
- Fire-stopping works
- Loft and other compartmentation work.
- Fire safety signage
- Communal area decorations - flame retardant coating systems
- Open Walkway, Weather and Security screen
- Opening-up and making-good works as part of intrusive surveys, i.e., accompanying FRA consultant
- FRA / Fire strategy works such as Bin chutes (e.g., closing off) Communal fire doors and internal glazed screens.
- Communal Fire Door Sets / Front entrance fire doors
- Other fire doors (e.g., services / cupboards doors)
(Includes repair, inspection, and replacement)
Active Fire Protection Systems including but not limited to;
- Fire Extinguishers provision
- Wet, dry & lateral rising mains
- Sprinkler systems
- Water mist systems
Means of Escape, Fire Detection and Smoke Ventilation Systems including but not limited to;
- Fire detection and alarm systems (including smoke and heat detectors within dwellings and integrated systems in common parts)
- Evacuation alert systems (to be used by Fire & Rescue Service)
- Installation of fire / smoke dampers within flats onto communal ducts
- Emergency and communal lighting
- Smoke ventilation systems (mechanical and natural smoke and heat exhaust ventilation systems including AOVs)
CPV: Building installation work · Construction work for multi-dwelling buildings and individual houses · Electrical installation work · Fire doors · Fire extinguishers · Fire-alarm system installation work · Fire-alarm systems · Fire-detection systems · Fire-prevention installation works · Insulation work · Mechanical installations · Miscellaneous fire-protection equipment · +3 more
How this framework works
From the published notice- Places
- up to 16 suppliers · 21 bids on the busiest of 3 lots (1.3 per place) · 13 appointed
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £22,500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Fire Stopping, Compartmentation & Fire DoorsAwardedPublished value£30,000,000
The framework agreement established for this Lot will be used by RBKC to access and call-off a range of Fire Safety Works on projects that typically involve the supply, installation, repair and maintenance of fire stopping, fire compartmentation and fire doors. The Works required to be delivered under this Lot include but are not limited to:
- Fire-stopping works
- Loft and other compartmentation work.
- Fire safety signage
- Communal area decorations - flame retardant coating systems
- Open Walkway, Weather and Security screen
- Opening-up and making-good works as part of intrusive surveys, i.e., accompanying FRA consultant
- FRA / Fire strategy works such as Bin chutes (e.g., closing off) Communal fire doors and internal glazed screens.
- Communal Fire Door Sets / Front entrance fire doors
- Other fire doors (e.g., services / cupboards doors)
(Includes repair, inspection, and replacement)
two.2.5) Award criteriaII.2.5) Award criteria Additional information: Value excluding VAT: £30,000,000
Lot #2Active Fire Protection SystemsAwardedceiling above
The framework agreement established for this Lot will be used by RBKC to access and call-off a range of Fire Safety Works on projects that typically involve the supply, installation, repair and maintenance of fire stopping, fire compartmentation and fire doors. The Works required to be delivered under this Lot include but are not limited to:
- Fire Extinguishers provision
- Wet, dry & lateral rising mains
- Sprinkler systems
- Water mist systems Additional information: Value excluding VAT: £22,500,000
Lot #3Means of Escape, Fire Detection and Smoke Ventilation SystemsAwardedceiling above
The framework agreement established for this lot will be used by RBKC to access and call-off a range of Fire Safety Works on projects that typically involve the supply, installation, repair and maintenance of means of escape, fire detection and smoke ventilation systems. The Works required to be delivered under this Lot include but are not limited to:
- Fire detection and alarm systems (including smoke and heat detectors within dwellings and integrated systems in common parts)
- Evacuation alert systems (to be used by Fire & Rescue Service)
- Installation of fire / smoke dampers within flats onto communal ducts
- Emergency and communal lighting
- Smoke ventilation systems (mechanical and natural smoke and heat exhaust ventilation systems including AOVs) Additional information: Value excluding VAT: £22,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Framework Management: 15
- Residents Engagement: 15
- Quality of Works Delivery: 30
- Health & Safety: 15
- Supply Chain & Sourcing Strategy: 13
- Cost: 40
- Social Value: 6
- Sustainability: 6
Published award criteria (8)
- Framework Management: 15%
- Residents Engagement: 15%
- Quality of Works Delivery: 30%
- Social Value: 6%
- Health & Safety: 15%
- Supply Chain & Sourcing Strategy: 13%
- Sustainability: 6%
- Cost: 40
- Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Procurement Frameworks for RBKC Housing Management - Fire Safety Works” is a framework: the contest is a place on its panel, up to 16 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Nov 2022, 17:02 GMT
- Last source update
- 19 Nov 2024, 10:51 GMT
- Award evaluation window
- 7 Mar 2024 – …
- Authority reference
RBKC-17812- FTS notice number
2024/S 000-037322- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03809bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
As stated in the procurement and framework documents
- Review procedure
In accordance with Regulations 86 (Notices of decisions to award a contract or conclude a framework agreement), Regulation 87 (standstill period) and Regulation 91 (Enforcement of duties through the court) of the Public Contracts Regulations 2015.
Publisher note: To access this tender you must register with the Capital e-sourcing Portal at www.capitalesourcing.com. Use the following code to access the tender ITT_RBKC_17812 or click this link https://www.capitalesourcing.com/go/58564136018C59050F7F The contracts entered into as a result of this contract notice shall be subject to English law and the exclusive jurisdiction of the English Courts. RBKC reserves the right not to enter into any contract or award any contract as a result of this contract notice and to vary or change or not to proceed with this competition at any stage of the procurement process. RBKC shall not be responsible for any costs incurred by any potential bidder responding to this contract notice. Please refer to the procurement documentation for important notices in respect of commercially sensitive information and the application of the Freedom of Information Act 2000. RBKC reserves the right to require potential bidders to enter into a parent company guarantee and/or performance bond.
How it was run
Official noticeTender documents are also served through a separate tool: https://www.capitalesourcing.com ↗
- Appointment period ends
- 7 Mar 2024, 13:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 330 days from the deadline
- Bids opened
- 7 Mar 2024, 14:00 GMT
Timeline
31 May 2023 → 19 Nov 2024 · 4 dates- Next notice expected31 May 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown7 Mar 2024, 13:00 GMT
- Bids opened7 Mar 2024, 14:00 GMT
- Notice published19 Nov 2024, 10:51 GMT
Notice history
6 events · 3 releases on Find a Tender · since 25 Jan 2024- Published value published: £75,000,00025 Jan 2024, 15:43 GMT
- Status changed to active25 Jan 2024, 15:43 GMT
- Procurement method changed25 Jan 2024, 15:43 GMT
- Deadline published: 7 Mar 2024, 13:00 GMT25 Jan 2024, 15:43 GMT
- Buyer details updated25 Jan 2024, 15:43 GMT
- Status changed to complete19 Nov 2024, 10:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Fire Stopping, Compartmentation & Fire Doors
- Signed
- 1 Nov 2024
- Value
- £30,000,000
- Status
- active
Active Fire Protection Systems
- Signed
- 1 Nov 2024
- Value
- £22,500,000
- Status
- active
Means of Escape, Fire Detection and Smoke Ventilation Systems
- Signed
- 1 Nov 2024
- Value
- £2,250,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fire Stopping, Compartmentation & Fire Doors | 21bids | — | — | — |
| 2 · Active Fire Protection Systems | 3bids | — | — | — |
| 3 · Means of Escape, Fire Detection and Smoke Ventilation Systems | 8bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Royal Borough of Kensington and ChelseaContracting authorityRegional or local authorityGeneral public services
Framework contractors & participating bidders
13 commercial parties on the notice- ABCA Systems LimitedFramework contractor
- BCS (Electrical & Building) Services LtdFramework contractor
- Bell Group LimitedFramework contractor
- Electroplan Contracting LtdFramework contractor
- Gemini AMPM LtdFramework contractor
- Harmony Fire LtdFramework contractor
- Hollington & Sons (builders) Ltd t/a OlliFramework contractor
- Marke Property Services LtdFramework contractor
- OpenView Security Solutions LimitedFramework contractor
- RAAM Construction LtdFramework contractor
Show 3 more suppliers
- RGE Services LimitedFramework contractor
- Trail Group LimitedFramework contractor
- Triangle Fire Systems LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria