PRN004416 HR Software · UK public procurement notice

Official notice

Authority: Nottinghamshire and City of Nottingham Fire Authority (Police & fire)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: East Midlands (UKF14)

Awarded value£432,729published contract · exc. VAT

Awarded 28 Apr 2026no call for competition

Awarded to Softcat Plc

What is being bought

Published requirement description

Contract for the NFRS HR, Payroll and L&D Information System (HRIS), which includes core product, specialised modules and reporting capability.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: East Midlands

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 30 Apr 2026, 08:45 BST
Last source update: 30 Apr 2026, 08:45 BST
Authority reference: PRN004416
FTS notice number: 2026/S 000-039585
Classification (CPV): Software package and information systems
Delivery area: East Midlands (UKF14)
Official registry OCID: ocds-h6vhtk-068eb4 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Use of the Commercial services Group/ Kent County Council Y23065 Software Products and Associated Services framework via direct award for the existing system currently used by NFRS. Switching costs would be significant in time/ cost and resource. Contracting via direct award for a three year contract allows NFRS to source, review and evaluate the market in planned fashion to consider future contract and procurement options.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £432,7291 contract exc. VAT

Bids received 1

Contracts signed 1latest 28 Apr 2026

Awarded to	Value	Date	Status
Softcat Plc	£432,729 †	—	Awarded

Contracts

Contract 039585-2026-1 · Softcat Plc
Signed
28 Apr 2026
Value
£432,729
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Nottinghamshire and City of Nottingham Fire Authority

Contracting authorityPolice & fireRegional or local authorityPublic order and safety Nottinghamshire Police and Fire and Rescue Service Joint Headquarters, Sherwood Lodge Dr, Nottingham, East Midlands, NG58PPContact name, email, phone

Dispute resolution & review bodies

Nottinghamshire Fire and Rescue ServiceReview body Arnold

Bidders & participating suppliers

1 commercial party on the notice

Softcat PLCAwarded supplierGB-COH: 02174990 Solar House, Fieldhouse Lane, Marlow, Buckinghamshire, United Kingdom, SL7 1LW, Marlow, South East, SL17 1LW

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.