Official UK procurement notice
Printing and related services
Authority: Portsmouth Water Limited (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionTo provide Portsmouth Water with Print Management, Bill Print and Send, Print on demand, Direct Mail Campaigns, Customer Letters, Incident Communication, Storage/Stock management.
CPV: Bespoke printed matter · Digital printing services · Miscellaneous printed matter · Print finishing services · Printed books, brochures and leaflets · Printed envelopes · Printed matter and related products · Printed stationery except forms · Printing and distribution services · Printing and related services · Printing services · Services related to printing
The lotProcurement structure
single lot · value publishedLot #1This procurement seeks to procure the services relating to the printing and postage of…AwardedRenewalPublished value£5,200,000
This procurement seeks to procure the services relating to the printing and postage of our customer communications directly sent to named customers. Examples of communications can include: Customer bills; Tailored letters following customer queries; Specified inserts relating to individual bills including Bank giro Credit Vouchers. This will require the supplier to integrate with Portsmouth Water’s Customer Relationship Management System to receive and send print files to provide services. Approximately, 550,000 customer communications will be printed and sent to customers annually using postage as its core provider of delivery. The supplier will be responsible for the end to end management from receipt of data through to delivery by the postal supplier or via door drop delivery.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 21 Feb 2025, 16:06 GMT
- Last source update
- 3 Dec 2025, 16:05 GMT
- FTS notice number
2025/S 000-079466- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e741Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Precise information on deadline(s) for review procedures: Portsmouth Water has incorporated a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Utilities Contracts Regulations 2016 (‘Regulations’) provided for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above Regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting entity to amend any document and may award damages. If a Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=995487637 GO Reference: GO-2025123-PRO-33539297
How it was run
Official notice- Submission deadline
- 24 Mar 2025
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Deposits and guarantees
- A guarantee may be required in accordance with the SQ Pack
Timeline
24 Mar 2025 → 3 Dec 2025 · 2 dates- Submission deadline24 Mar 2025
- Notice published324 days ago3 Dec 2025, 16:05 GMT
Notice history
2 events · 2 releases on Find a Tender · since 3 Dec 2025- Status changed to complete3 Dec 2025, 16:05 GMT
- Buyer details updated3 Dec 2025, 16:05 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Datagraphic LimitedAgreement for the provision of print and send goods and services | — | — | Awarded |
Contracts
Agreement for the provision of print and send goods and services · Datagraphic Limited
- Signed
- 5 Nov 2025
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Portsmouth Water Limited, 02536455Contracting authorityWater
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Datagraphic LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria