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Find a TenderPlanned procurementPreliminary market engagement notice
Published 24 Sept 2026, 12:27 BST

Official UK procurement notice

Preliminary Market Engagement: Electronic Archiving and Retrieval Solution for WHSCT

Official notice
Competition analysis

Authority: Regional Business Services Organisation Procurement and Logistics Service (Central government)

Services
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Delivery location not published
Planned pipeline value£1pipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 1 moends 15 Oct 2026 · starts 24 Sept 2026
Notice summaryFrom the published notice

This Preliminary Market Engagement (PME) is being published by Business Services Organisation (BSO) Procurement and Logistics Service (PaLS) for the purposes of informing and engaging with potential service providers regarding the upcoming public competition for an Electronic Archiving and Retrieval Solution for the Western Health and Social Care Trust (WHSCT) within Health and Social Care Northern Ireland (HSCNI). To this end, this market view will be obtained through the completion of a questionnaire.

What is being bought

Published requirement description

This Preliminary Market Engagement (PME) is being published by Business Services Organisation (BSO) Procurement and Logistics Service (PaLS) for the purposes of informing and engaging with potential service providers regarding the upcoming public competition for an Electronic Archiving and Retrieval Solution for the Western Health and Social Care Trust (WHSCT) within Health and Social Care Northern Ireland (HSCNI).

To this end, this market view will be obtained through the completion of a questionnaire. Instructions for the completion of the questionnaire are available via the eTendersNI CfT [Ref: 6725524] and relevant preliminary market engagement documents. Suppliers should note that any interest shown does not constitute a commitment to participate in any future tendering exercise.

CPV: Document management software package · IT services: consulting, software development, Internet and support · Image-processing software package · Imaging and archiving system · Scanner software package

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 1 mo
Contract period: 24 Sept 2026 – 15 Oct 2026 (1 mo)
48311000 Document management software package48318000 Scanner software package48328000 Image-processing software package48329000 Imaging and archiving system72000000 IT services: consulting, software development, Internet and support

Who is likely to bid for this lot ↓

Pipeline intelligence · planning stage: how this market runs before the tender is published

How Regional Business Services Organisation Procurement and Logistics Service buys Document creation software package (CPV 4831), and who usually turns up

Regional Business Services Organisation Procurement and Logistics Service’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Document creation software package (CPV 4831) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerRegional Business Services Organisation Procurement and Logistics Service · all categories
The marketDocument creation software package (CPV 4831)
What to do with it
How often do SMEs win?
i

The counts under this question show how many awards have a known supplier size.

Buyer: 106 of 140 known-size awards · market: CPV 4831 · UK-wide, n=19
76%53%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

Local means the winner is registered in the region where that award was delivered.

Buyer: 12 of 19 known-location awards · market: CPV 4831 · UK-wide, n=10
63%50%

Most of this buyer’s recorded winners were registered in the region where that award was delivered.

How long to a decision?
i
Buyer: 15 decided notices · market: division 48 · Northern Ireland (authority’s region), n=5
46 days29 days

Half of these awards have an award date within 46 days of the bid deadline.

How often single-bid or direct?
i

Both shares are minimums: some awards have no bid count.

Buyer: at least 20 of 96 procurements with awards had no recorded rival · market: CPV 4831 · UK-wide, n=26
21%81%

Missing bid counts may hide more single-bid awards. This share is a minimum.

How many bids did past lots attract?

i
This buyer198 lots with bid counts · all categories
14% had one bid
The market387 lots with bid counts · division 48 · UK-wide
16% had one bid
% of lots with a published bid count: this buyer (198) / the market (387) · select a colour for counts
1 bid14% / 16%
Buyer: 28 of 198 lots with published bid counts. Market: 63 of 387 lots with published bid counts.
2–326% / 32%
Buyer: 51 of 198 lots with published bid counts. Market: 122 of 387 lots with published bid counts.
4–634% / 31%
Buyer: 68 of 198 lots with published bid counts. Market: 121 of 387 lots with published bid counts.
7+26% / 21%
Buyer: 51 of 198 lots with published bid counts. Market: 81 of 387 lots with published bid counts.

How did awards compare with estimates?

i
This buyer103 lots with estimate and award · all categories
46% below estimate
The market237 lots with estimate and award · division 48 · UK-wide
55% below estimate
% of lots with an estimate and award: this buyer (103) / the market (237) · select a colour for counts
Below estimate46% / 55%
Buyer: 47 of 103 lots with an estimate and award. Market: 130 of 237 lots with an estimate and award.
Within ±2%42% / 24%
Buyer: 43 of 103 lots with an estimate and award. Market: 58 of 237 lots with an estimate and award.
Above estimate13% / 21%
Buyer: 13 of 103 lots with an estimate and award. Market: 49 of 237 lots with an estimate and award.
2

Assess each lot
i

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1CPV 481 monthNo real estimate

This lot lists more than one class in CPV 48. The comparison uses that group.

Expected competition
i

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 387 past lots.

—No model forecast yet16% chance of a single bid
Past bids on 387 similar lots
1 bid16%
63 of 387 similar past lots received 1 bid (16%).
2–332%
122 of 387 similar past lots received 2–3 (32%).
4–631%
121 of 387 similar past lots received 4–6 (31%).
7+21%
81 of 387 similar past lots received 7+ (21%).
Comparable past lots usually drew 4 bids.
Commercial price forecast
i

No comparable awards for this lot yet.

—No real estimate
The buyer published £1 as the estimate (a placeholder, not the contract’s value), so there is nothing to forecast against.

Who has supplied this buyer on similar work?
i

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

About this data
  • Estimates, labelled. The price range, possible competitors and earlier-work matches are our estimates from past awards, not published facts, win chances or price advice. The buyer’s own record and the wider market are shown apart, never mixed.
  • Source. Official UK public procurement notices (Find a Tender and Contracts Finder), reused under the Open Government Licence v3.0, updated through the day and rebuilt nightly. Not every figure uses both feeds, and each one shows how many records it rests on: see the methodology. Spotted something wrong? Tell us.

Coming up in this sector

Contracts ending within 12 months · Retender Radar, sector filter set

Contracts ending in Software Packages & ERPRetender Radar, CPV 48: incumbents and end dates for the next 12 months

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Sept 2026, 12:27 BST
Last source update
24 Sept 2026, 12:27 BST
Authority reference
6725524
FTS notice number
2026/S 000-090526
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Document management software packageIT services: consulting, software development, Internet and supportImage-processing software packageImaging and archiving systemScanner software package
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-07796b Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

24 Sept 2026 → 8 Oct 2026 · 3 dates
  1. Contract starts52 days ago
    24 Sept 2026, 00:00 BST
  2. Planning notice published51 days ago
    24 Sept 2026, 12:27 BST
  3. Market engagement37 days ago
    8 Oct 2026, 23:59 BST

    Clarifications should be issued via the eTendersNI messaging portal by no later than 15:00 on the above date.

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    24 Sept 2026, 12:27 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Procurement and Logistics Service (PaLS)

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PWNJ-1991-NGDW 77 Boucher Crescent, Belfast, Northern Ireland, BT12 6HUContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure