Official UK procurement notice
Asset Tracking System — UK public procurement notice
Authority: NHS Borders (NHS & healthcare)
What is being bought
Published requirement descriptionNHS Borders is seeking competitive tenders from suitably experienced suppliers for an asset tracking system. The requirement supports a programme to improve the control, traceability and efficient management of clinical and selected non-clinical equipment, replacing fragmented manual records with sustainable digital tracking and reporting.
CPV: Software package suites
The lotProcurement structure
single lot · value publishedLot #1NHS Borders is seeking competitive quotations from suitably experienced suppliers for an asset tracking systemPublished value£116,000
- Variant bids
- not allowed
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Quality & Functional Fit (Including Demonstration & scenario Testing) — 30%
- Technical, Cyber Security & IG — 20%
- Implementation & Deliverability — 20%
- price — 25%
- Sustainability & Social Value — 5%
Published award criteria (5)
- Quality & Functional Fit (Including Demonstration & scenario Testing) — 30
- Technical, Cyber Security & IG — 20
- Implementation & Deliverability — 20
- Sustainability & Social Value — 5
- price — 25
- SuitabilityN/A
Competition analysis · published record, not a forecast of who will bid
How NHS Borders runs Facilities management software package and software package suite (CPV 4842) tenders for its clients — and who usually turns up
NHS Borders procures on behalf of other bodies; its record below covers every client it has tendered for, next to the Scotland market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Facilities management software package and software package suite (CPV 4842) →
How the contest usually goes
Left: the procurement agent running this notice. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
NHS Borders
Runs tenders for other bodies; the client is named in the notice, not in this record. contract notices in 36 months: 3 in all categories (1 without competition)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 4 lots. All 4 lots are from older notices, which count bids received.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 36 months: 4 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 1 pairs. Small sample.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Nothing published for this buyer in this sector: no award dates published.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Nothing published for this buyer in this sector: no amendment history.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 3 notices.
Scotland · Facilities management software package and software package suite (CPV 4842)
contract notices delivered in Scotland in 36 months: 7 in CPV 4842 (6 competed, 1 route not published) · 269 in division 48 (122 competed, 65 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 74 lots. All 74 lots are from older notices, which count bids received.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 74 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 31 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 1 notices. Small sample.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 72 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this industry (CPV 48), last 36 months: 69 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on the Scotland market’s usual movement over 31 lots (division 48), applied to the £116,000 estimate on this notice. The range comes from the region’s middle half.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Open for tender
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Oct 2026, 15:58 BST
- Last source update
- 5 Oct 2026, 15:58 BST
- Award evaluation window
- 16 Nov 2026, 12:00 GMT — …
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078109
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The successful Contractor will be required to: - Deliver, configure and achieve acceptance of the Asset Visibility and Equipment Utilisation Solution by 31 March 2027. - Comply with all NHS Borders information governance, cyber security, data protection and digital assurance requirements prior to implementation. - Provide implementation, configuration, testing, training, documentation and handover in accordance with more…
the contract specification. - Provide support, maintenance and service reporting throughout the contract term. - Maintain appropriate insurance cover throughout the contract period. - Comply with all applicable health and safety, equality, environmental and employment legislation. - Maintain the confidentiality, integrity and availability of NHS Borders data and ensure secure return or destruction of data at contract expiry.
Publisher note: Please see attached Specification. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=844805. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:844805) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=844805
How to participate & submission route
Submit via Public Contracts ScotlandTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11162 ↗
- Expression of interest (EOI)
- —
- Tender submission deadline
- 16 Nov 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 Nov 2026, 12:00 GMT
Timeline
4 published dates · Europe/London- Notice publishedearlier today5 Oct 2026, 15:58 BST
- Submission deadlinein 42 days16 Nov 2026, 12:00 GMT
- Bids openedin 42 days16 Nov 2026, 12:00 GMT
- Bids must remain valid untilin 177 days31 Mar 2027, 23:59 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria