Official UK procurement notice
Pre-market Engagement Notice for Automated Highways Monitoring Hardware and Software.
Authority: Denbighshire County Council (Local council)
What is being bought
Published requirement descriptionDenbighshire County Council (The Authority) are looking to engage with the market in relation to providing digital and technological support to enhance its highway safety inspection operations and collation and processing of highway condition data. The Authority is looking for solutions to include capturing highway safety defects, categorisation of defects, collating road condition data to aid production of capital programmes, assisting in prioritising areas for both capital and revenue interventions, improved customer service and improved insurance claim repudiation.
We are seeking out of the box solutions requiring minimal configuration. The Authority is not seeking to appoint a development partner.
Aims of Engagement
The purpose is to:
- Understand supplier capabilities and solutions available in the market
- Identify opportunities for innovation and best practice
- Understand the market’s ability to integrate directly with the Authority’s existing highways asset management system, Symology including proven live integration at other UK sites.
- Test assumptions on costs, timescales, and implementation approaches.
High Level Requirements for automated highways monitoring software.
The Authority requires digital software which allows the Authority to:
- Cover the entire network for highway safety inspections in line with the frequencies within the Highways Maintenance Manual
- Provide highway safety defect information in accordance with category of defects as defined by the authority’s Highway Maintenance Manual by accurately identifying, detailing and categorising safety defect dimensions (size and depth)
- Help modernise highway safety inspection operations by adopting automated digital monitoring alongside manual operations
- Provide accurate and reliable road condition data that can be utilised to report on key performance indicators, and assist in informing structural maintenance programmes
- Use of in-vehicle dedicated digital solution not invasive to drivers
- Camera / digital based data collection (not mobile phone based)
- Fully automated operation
- Unlimited data usage and storage
- Integration with work management systems, including the ability to push identified defects and associated data directly into Symology for inspection follow up, works ordering, and asset records
The authority is interested in exploring digital solutions that can be expanded into other teams, for example, traffic and road safety.
The digital technology software should also have:
- The ability to export reports for use in prioritising and compiling works packages, programmes and third party claim defences
- Import/export capabilities with GIS
High Level Requirements for In-Vehicle Technologies.
The Authority requires In-Vehicle technologies to allow the authority to equip highway safety vehicles and waste collection vehicles with integrated in-cab technologies that support collation of digital information collection and conform to health & safety compliance.
The solution should be reliable, have ease of use, be weather-resistant and suitable for vehicle environments
High Level Requirements for Operations Management.
- Comprehensive reporting suite, including dashboards and the ability for the Council to report on any data in the solution
- Automated Back-Office Operations
- Secure and robust infrastructure compliant with UK GDPR.
- Data hosted within the UK or in jurisdictions offering equivalent UK GDPR protections (with a preference for UK hosting).
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Denbighshire County Council buys Software package and information systems (CPV 48), and who usually turns up
Denbighshire County Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
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How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
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How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 32 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
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How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid33% / 8%
2–311% / 45%
4–644% / 33%
7+11% / 15%
How did awards compare with estimates?
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Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate75% / 55%
Within ±2%25% / 21%
Above estimate0% / 24%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 48No real estimate
This lot lists more than one class in CPV 48. The comparison uses that group.
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 40 past lots.
A forecast, not a list of bidders.
1 bid8%
2–345%
4–633%
7+15%
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Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
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Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Apr 2026, 16:21 BST
- Last source update
- 29 Apr 2026, 16:21 BST
- FTS notice number
2026/S 000-039410- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068e5dFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
29 Apr 2026 → 1 Sept 2026 · 4 dates- Planning notice published178 days ago29 Apr 2026, 16:21 BST
- Market engagement147 days ago29 May 2026, 23:59 BST
We are seeking to understand what is currently available in the market in relation to the above requirements. We are inviting suppliers to provide a breakdown of the key features and functions their system provides. We also intend to invite suppliers to provide system demos, ideally over MS Teams.
We are seeking a fully functional, out of the box solution/s that require minimal configuration to meet our operational needs and deliver an excellent customer experience. We are not looking for a development partner. We are interested in suppliers who have a proven track record.
We do not guarantee that this exercise will result in a procurement exercise.
If your organisation can provide a solution that meets the requirements of this notice, please email [email protected] with a brief overview of your solution no later than 12 noon on 13th May 2026
- Tender notice expected114 days ago1 Jul 2026, 23:59 BST
- Contract starts53 days ago1 Sept 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published29 Apr 2026, 16:21 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender