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Published 8 Feb 2021, 22:56 GMT

Official UK procurement notice

Planning and Regulatory Services Case Management Solution

Official notice

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)·Consortium: 2 public authorities

4 lotsGoodsOpen procedureMax 1 lot per supplier
Sectors: Software Packages & ERP (48) Delivery: London (UKI)
Awarded value£624,005published contract · exc. VAT
Submissions closed 17 Mar 2021awarded 6 Jul 2021
Awarded to IDOX SOFTWARE LTD

What is being bought4 lots · detail below

Published requirement description

The City of London Corporation (the 'City') has awarded a contract for the provision of a Planning and Regulatory Services Case Management Solution under Lot 2 only.

CPV: Planning systems · Software package and information systems

Lots and requirements (4)Procurement structure

4 lots · 2 with a published value (£1,950,000 together) · win at most 1 of them · same evaluation weights on every lot
Lot #1Solution is hosted and supported in the supplier managed private or public cloud in the UKPublished value£1,150,000

The City of London Corporation (the 'City') is looking to tender for the provision of a Planning and Regulatory Services Case Management Solution supporting delivery of Planning, Building Control, Public Protection, Port Health and Gazetteer Management functions by the City of London. This system will be fully spatially enabled, available in both office/home and field environments (capable of operating with and without network connectivity) and will include an intuitive and user-friendly Public Facing front end.

The requirement has been split into two mutually exclusive lots.

Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK

Bidders can make a submission to one or both lots.

The City reserves the right in its absolute discretion to award only one of the two lots.

The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.

Delivery: London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.Variant bids: not allowed
30196000 Planning systems48000000 Software package and information systems
Lot #2Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplierPublished value£800,000

The City of London Corporation (the 'City') is looking to tender for the provision of a Planning and Regulatory Services Case Management Solution supporting delivery of Planning, Building Control, Public Protection, Port Health and Gazetteer Management functions by the City of London. This system will be fully spatially enabled, available in both office/home and field environments (capable of operating with and without network connectivity) and will include an intuitive and user-friendly Public Facing front end.

The requirement has been split into two mutually exclusive lots.

Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier

Bidders can make a submission to one or both lots.

The City reserves the right in its absolute discretion to award only one of the two lots.

The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.

Delivery: London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.Variant bids: not allowed
30196000 Planning systems48000000 Software package and information systems
Lot #3The City of London Corporation (the 'City') is looking to tender for the provision of…CancelledLot estimate not published

The City of London Corporation (the 'City') is looking to tender for the provision of a Planning and Regulatory Services Case Management Solution.

The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months. Additional information: The requirement has been split into two mutually exclusive lots.

Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK

Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but manage

Bidders can make a submission to one or both lots.

The City reserves the right in its absolute discretion to award only one of the two lots.

Delivery: London
48000000 Software package and information systems
Lot #4Under Lot 2, the City of London Corporation (the 'City') has awarded a contract for…AwardedLot estimate not published

Under Lot 2, the City of London Corporation (the 'City') has awarded a contract for the provision of a Planning and Regulatory Services Case Management Solution.

The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months. Additional information: The requirement has been split into two mutually exclusive lots.

Lot 1: Solution is hosted and supported in the supplier managed private or public cloud in the UK

Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier

Bidders can make a submission to one or both lots.

The City reserves the right in its absolute discretion to award only one

Delivery: London
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical Envelope: 70%
  • price: 30%
Lot distribution rule: The requirement has been split into two mutually exclusive lots. Bidders can make a submission to one or both lots. The City reserves the right in its absolute discretion to award only one of the two lots.
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Feb 2021, 22:56 GMT
Last source update
22 Mar 2023, 18:21 GMT
Award evaluation window
17 Mar 2021 – …
FTS notice number
2023/S 000-008409
Classification (CPV)
Planning systemsSoftware package and information systems
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-029156 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award an agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the agreement has been entered into the court has the options to award damages and/or to shorten or order the agreement ineffective.

Publisher note: Please note the value is the estimate ex VAT for the total potential contract period of 10 years.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
17 Mar 2021, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
17 Mar 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

17 Mar 2021 → 22 Mar 2023 · 3 dates
  1. Submission deadline
    17 Mar 2021, 12:00 GMT
  2. Bids opened
    17 Mar 2021, 12:00 GMT
  3. Notice published
    22 Mar 2023, 18:21 GMT

Notice history

2 events · 2 releases on Find a Tender · since 22 Mar 2023
  1. Status changed to complete
    22 Mar 2023, 18:21 GMT
  2. Buyer details updated
    22 Mar 2023, 18:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £624,0051 contract exc. VAT
Bids received 1
Contracts signed 1latest 6 Jul 2021
Awarded toValueDateStatus
Lot 4 · Under Lot 2, the City of London Corporation (the 'City') has awarded a contract for…1 award
IDOX SOFTWARE LTDLot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier£624,005 †—Awarded

1 further award records carry no date or value.

Contracts

  • Lot 2: Solution is hosted and supported in the City of London public cloud (Azure) but managed by the supplier · IDOX SOFTWARE LTD

    Signed
    6 Jul 2021
    Value
    £624,005
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
4 · Under Lot 2, the City of London Corporation (the 'City') has awarded a contract for…1bids · 1 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Guildhall, PO Box 270, London, London, EC2P 2EJContact email, phone

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview bodyReview contact point LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • IDOX Software LtdAwarded supplier Floor 2, 1310 Waterside, Arlington Business Park, Theale, Reading, South West, RG7 4SA

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria