Find a TenderAwardedContract details notice

Published 27 Oct 2025, 12:13 GMT

Official UK procurement notice

Planned Maintenance of Fire Systems and Emergency Lighting

Authority: City of York Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Agricultural, farming, fishing, forestry and related products (03)Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50)

+1 more

Architecture & Engineering (71)

Delivery: Yorkshire & Humber (UKE)

Published estimate£1,400,000≈ £467k / year · £1,680,000 inc. VAT

Submissions closed 1 Dec 2025awarded 22 May 2026

Awarded to Aceda Ltd

Contract term 3 yrsends 1 Feb 2029 · up to 1 Feb 2031 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

Planned Maintenance of Fire Systems and Emergency Lighting for CYC

CPV: Burglar and fire alarms · Health and safety services · Lighting equipment and electric lamps · Plants used for insecticidal purposes · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£1,400,000

Contract period: 1 Feb 2026 – 1 Feb 2029 (3 yrs) · up to 1 Feb 2031 with extensionsValue: £1,400,000 exc. VAT · £1,680,000 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligible

Extensions: The contract's duration is for 3 years with optional extension up to 1 year plus a further 1 year. Please see draft Contract for further details.

03117130 Plants used for insecticidal purposes 31500000 Lighting equipment and electric lamps 31625000 Burglar and fire alarms 50700000 Repair and maintenance services of building installations 71317200 Health and safety services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: Quality - 60%
Price: Price - 40%

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 27 Oct 2025, 12:13 GMT
Last source update: 1 Oct 2026, 09:51 BST
Award evaluation window: Submission end – 5 Jan 2026
FTS notice number: 2025/S 000-068522
Latest notice: Contract details notice (UK7)
Classification (CPV): Burglar and fire alarmsHealth and safety servicesLighting equipment and electric lampsPlants used for insecticidal purposesRepair and maintenance services of building installations
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-05d41d Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 1 Dec 2025, 12:00 GMT
Clarification deadline: 24 Nov 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/login.asp ↗

Timeline

27 Oct 2025 → 1 Oct 2026 · 7 dates

Tender notice published359 days ago
27 Oct 2025, 12:13 GMT
Clarification questions by331 days ago
24 Nov 2025, 12:00 GMT
Submission deadline324 days ago
1 Dec 2025, 12:00 GMT
Award decision expected by289 days ago
5 Jan 2026, 23:59 GMT
Contract starts263 days ago
1 Feb 2026
Assessment summaries sent153 days ago
22 May 2026, 00:00 BST
Latest notice published20 days ago
1 Oct 2026, 09:51 BST

Notice history

5 events · 3 releases on Find a Tender · since 27 Oct 2025

Tender notice published
27 Oct 2025, 12:13 GMT
UK4
Contract award notice published
27 May 2026, 08:51 BST
UK6
Status changed to complete
27 May 2026, 08:51 BST
Contract signature expected
1 Jul 2026, 23:59 BST
scheduled
Contract details notice published
1 Oct 2026, 09:51 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,400,0001 award exc. VAT

Bids received 1515 from SMEs

Contracts signed 1latest 24 Sept 2026

Awarded to	Value	Date	Status
Aceda LtdSME1 Aug 2026 – 1 Aug 2029 · up to 1 Aug 2031Extensions: optional extension up to 1 year plus a further 1 year.	£1,400,000	22 May 2026	Awarded

Contracts

Planned Maintenance of Fire Systems and Emergency Lighting · Aceda LtdSME
Signed
24 Sept 2026
Value
£1,400,000
Period
1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031 with extensions
Status
active
Extensions
12 months + 12 months
No agreed KPIs: Not needed for this contract

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
15final-stage tenders · 18 at stage one	15	0	—

Contracting authority & participating public bodies

City of York Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQVW-9426-LDJV West Offices, Station Rise, York, Yorkshire & Humber, YO1 6GAContact email

Bidders & participating suppliers

1 commercial party on the notice

ACEDA LIMITEDAwarded supplierGB-COH: 04568494GB-PPON: PLYC-3469-YMDL 1st Floor Tees House Trenchard Avenue, Stockton-On-Tees, North East, TS17 0WQContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Technical specifications tenderTechnical specificationsQuote/tender 104596 - Planned Maintenance of Fire Systems and Emergency Lighting

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender1 Oct 2026, 09:51 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 May 2026, 08:51 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Oct 2025, 12:13 GMT