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Published 4 Sept 2026, 09:47 BST

Official UK procurement notice

Planned and Preventative Maintenance of CCTV, Door Access and Control Systems and Intruder Alarms

Official notice

Procurement agent: Aneurin Bevan University Health Board·On behalf of: Velindre University NHS Trust

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Security, fire-fighting, police and defence equipment (35)Industrial machinery (42)Construction & Civil Engineering (45)
+2 moreRepair & Maintenance (50)Business Services & Consultancy (79)
 Delivery: Wales (UKL16)
Published estimate£2,500,000≈ £833k / year · £3,000,000 inc. VAT
Submissions closed 2 Oct 2026
Contract term 3 yrsends 30 Nov 2029 · up to 30 Nov 2035 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

Planned and Preventative Maintenance of CCTV, Door Access and Control Systems and Intruder Alarms across Aneurin Bevan University Health Board (ABUHB)

  • Not divided into lots: Wish to have one supplier maintaining all systems as they all link up in one way or another.
  • The authority expects to re-tender this requirement around 1 Aug 2035, 23:59 BST.
  • No preliminary market engagement: No engagement with suppliers. Open tender with 25 days to review and bid for all suppliers of interest.

CPV: Access control system · Alarm systems · Alarm-monitoring services · Burglar-alarm system installation work · Repair and maintenance services of security equipment · Repair and maintenance services of video equipment · Security cameras

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£2,500,000
Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs) · up to 30 Nov 2035 with extensionsValue: £2,500,000 exc. VAT · £3,000,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: - Initial Contract Period - 01/12/2026 – 30/11/2029 - First Optional Extension – 01/12/2029 – 30/11/2032 - Second Optional Extension – 01/12/2032 – 30/11/2034 - Third Optional Extension – 01/12/2034 – 30/11/2035
35121700 Alarm systems35125300 Security cameras42961100 Access control system45312200 Burglar-alarm system installation work50343000 Repair and maintenance services of video equipment50610000 Repair and maintenance services of security equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    as per tender documentation

  • Technical & professional ability

    as per tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Technical: 50%
  • Commercial: 50%
Published award criteria (2)
  • Technical
  • Commercial
Conditions of participation2
  • Economic & financial standing

    as per tender documentation

  • Technical & professional ability

    as per tender documentation

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Aug 2035
First published
4 Sept 2026, 09:47 BST
Last source update
4 Sept 2026, 09:47 BST
Award evaluation window
Submission end – 19 Nov 2026
Authority reference
ABU-FTS-63884
FTS notice number
2026/S 000-083753
Latest notice
Tender notice (UK4)
Classification (CPV)
Access control systemAlarm systemsAlarm-monitoring servicesBurglar-alarm system installation workRepair and maintenance services of security equipmentRepair and maintenance services of video equipmentSecurity cameras
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-06f1e8 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
2 Oct 2026, 12:00 BST
Clarification deadline
23 Sept 2026, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/home.html ↗ - itt_127148

Timeline

4 Sept 2026 → 1 Dec 2026 · 5 dates
  1. Tender notice published52 days ago
    4 Sept 2026, 09:47 BST
  2. Clarification questions by33 days ago
    23 Sept 2026, 00:00 BST
  3. Submission deadline24 days ago
    2 Oct 2026, 12:00 BST
  4. Today
    26 Oct 2026
  5. Award decision expected byin 25 days
    19 Nov 2026, 23:59 GMT
  6. Contract startsin 36 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    4 Sept 2026, 09:47 BST
    UK4

Contracting authority & participating public bodies

3 public bodies on the notice

Aneurin Bevan University Health Board

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PVLN-4733-WJBQ Headquarters, St Cadoc's Hospital, Lodge Road, Caerleon, Newport, Wales, NP18 3XQContact email

Clients of the procurement agent

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender