Official UK procurement notice
PHW-FTS-58787 - Breast Test Wales Courier Services
Procurement agent: NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)·On behalf of: Public Health Wales, NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
What is being bought3 lots · detail below
Published requirement descriptionNotification of award of PHW-FTS-58787 - Breast Test Wales Courier Services.
- The authority expects to re-tender this requirement around 1 Feb 2028, 23:59 GMT.
- No preliminary market engagement: No preliminary market engagement had been undertaken by the authority, and due to the introduction of new procurement legislation the preliminary market engagement notice only became available on the same week this notice is being published.
CPV: Postal and telecommunications services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£300,000 together) · same evaluation weights on every lotLot #1South East Wales – CardiffAwardedRenewalPublished value£100,000
Breast Test Wales (BTW) requires Courier Services to support its national breast screening programme. This service will facilitate the transportation of essential materials between BTW’s main centres, mobile breast screening units, and hospital / centre sites across South East Wales (Cardiff).
- Economic & financial standing
As per invitation to tender document.
- Technical & professional ability
As per invitation to tender document.
Lot #2South West Wales – SwanseaAwardedRenewalPublished value£100,000
Breast Test Wales (BTW) requires Courier Services to support its national breast screening programme. This service will facilitate the transportation of essential materials between BTW’s main centres, mobile breast screening units, and hospital / centre sites across South West Wales (Swansea).
Lot #3North Wales – Llandudno and WrexhamAwardedRenewalPublished value£100,000
Breast Test Wales (BTW) requires Courier Services to support its national breast screening programme. This service will facilitate the transportation of essential materials between BTW’s main centres, mobile breast screening units, and hospital / centre sites across North Wales (Llandudno and Wrexham).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Evaluation: 40%
- Commercial Evaluation: 60%
Published award criteria (2)
- Technical Evaluation: 40%
- Commercial Evaluation: 60%
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Feb 2028
- First published
- 12 Mar 2025, 10:36 GMT
- Last source update
- 2 Oct 2025, 15:59 BST
- Award evaluation window
- Submission end – 16 Jun 2025
- Authority reference
PHW-FTS-58787- FTS notice number
2025/S 000-008907- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ebf4Find a Tender- Contract terms summary
Payment terms are 30 days, all invoices must be submitted electronically and in line with NHS Wales' e-Trading Specification.
- Risks
The following risks have been identified as potential factors that could jeopardise the satisfactory performance of the contract:
Service Disruptions & Delivery Delays
Supplier Non-Compliance with Contractual Requirements
Cost Fluctuations & Budget Overruns
Supply Chain Failures & Business Continuity Risks
Security & Data Protection Risks
Environmental & Sustainability Non-Compliance
Workforce & Labour Shortages
How it was run
Official notice- Submission deadline
- 7 Apr 2025, 12:00 BST
- Clarification deadline
- 3 Apr 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
12 Mar 2025 → 2 Oct 2025 · 7 dates- Tender notice published12 Mar 2025, 10:36 GMT
- Clarification questions by3 Apr 2025, 12:00 BST
- Submission deadline7 Apr 2025, 12:00 BST
- Award decision expected by16 Jun 2025, 23:59 BST
- Contract starts1 Jul 2025, 00:00 BST
- Assessment summaries sent9 Jul 2025, 00:00 BST
- Latest notice published389 days ago2 Oct 2025, 15:59 BST
Notice history
6 events · 3 releases on Find a Tender · since 12 Mar 2025- Tender notice published12 Mar 2025, 10:36 GMTUK4
- Contract award notice published10 Jul 2025, 11:14 BSTUK6
- Status changed to complete10 Jul 2025, 11:14 BST
- Buyer details updated10 Jul 2025, 11:14 BST
- Contract signature expected31 Jul 2025, 23:59 BSTscheduled
- Contract details notice published2 Oct 2025, 15:59 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · South East Wales – Cardiff1 award | |||
| Mars-Jones LtdSME, PRIORITY EXPRESS (COURIERS) LTDSMEjoint awardLot 2: South West Wales - Swansea1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028Extensions: Two (2) optional twelve (12) month extensions available. | £100,000 | 9 Jul 2025 | Awarded |
| Lot 2 · South West Wales – Swansea1 award | |||
| Mars-Jones LtdSME, PRIORITY EXPRESS (COURIERS) LTDSMEjoint awardLot 3: North Wales - Llandudno and Wrexham1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028Extensions: Two (2) optional twelve (12) month extensions available. | £100,000 | 9 Jul 2025 | Awarded |
| Lot 3 · North Wales – Llandudno and Wrexham1 award | |||
| Mars-Jones LtdSME, PRIORITY EXPRESS (COURIERS) LTDSMEjoint awardLot 1. South East Wales - Cardiff1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028Extensions: Two (2) optional twelve (12) month extensions available. | £100,000 | 9 Jul 2025 | Awarded |
Contracts
PHW-FTS-58787 - Breast Test Wales Courier Services - Lot 3. North Wales - Llandudno and Wrexham · Mars-Jones LtdSME, PRIORITY EXPRESS (COURIERS) LTDSME
- Signed
- 31 Jul 2025
- Value
- £100,000
- Period
- 1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028 with extensions
- Status
- active
- Extensions
- Two (2) optional twelve (12) month extensions available.
PHW-FTS-58787 - Breast Test Wales Courier Services - Lot 1. South East Wales - Cardiff · Mars-Jones LtdSME, PRIORITY EXPRESS (COURIERS) LTDSME
- Signed
- 31 Jul 2025
- Value
- £100,000
- Period
- 1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028 with extensions
- Status
- active
- Extensions
- Two (2) optional twelve (12) month extensions available.
PHW-FTS-58787 - Breast Test Wales Courier Services - Lot 2. South West Wales - Swansea · Mars-Jones LtdSME, PRIORITY EXPRESS (COURIERS) LTDSME
- Signed
- 31 Jul 2025
- Value
- £100,000
- Period
- 1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028 with extensions
- Status
- active
- Extensions
- Two (2) optional twelve (12) month extensions available.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · South East Wales – Cardiff | 2final-stage tenders | 2 | 0 | — |
| 2 · South West Wales – Swansea | 2final-stage tenders | 2 | 0 | — |
| 3 · North Wales – Llandudno and Wrexham | 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
4 public bodies on the noticeClients of the procurement agent
- Public Health WalesBeneficiary authority
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Contracting authorityPublic authority - central governmentWelsh devolved regulations apply
- Public Health Wales NHS TrustContracting authorityPublic authority - central governmentWelsh devolved regulations apply
Bidders & participating suppliers
2 commercial parties on the notice- Mars-Jones LimitedAwarded supplier
- Priority Express Couriers LtdAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender