Official UK procurement notice
PfH Responsive Repairs and Void Property Services Framework Scotland
Authority: Procurement for Housing (Public body)
What is being bought5 lots · detail below
Published requirement descriptionProcurement for Housing (PfH) Scotland is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark.
PfH Scotland is a contracting authority under Regulation 2 of the Public Contracts (Scotland) Regulations 2015 (“PCSR 2015”) and a central purchasing body under regulation 38 PCSR 2015.
PfH Scotland has appointed suitably qualified and experienced organisations under a multi-lot Framework Agreement to provide public bodies with the opportunity to purchase Responsive repairs and void property services.
Procurement for Housing has established a Framework Agreement for Responsive Repairs and Void Property Services.
The framework has been split into five (5) lots:
- Responsive Repairs and Void Property Refurbishment
- Void Property Refurbishment
- Responsive Repairs
- Void Property Cleaning and Clearing Services
- Void Property Security Services
CPV: Building completion work · Building installation work · Meter reading service · Repair and maintenance services of building installations · Security equipment · Security screens · Security services · Sewage, refuse, cleaning and environmental services · Surveillance system
How this framework works
From the published notice- Places
- up to 50 suppliers · 13 bids on the busiest of 5 lots (0.3 per place) · 19 appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £7,500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Responsive Repairs and Void Property ServicesAwardedRenewalPublished value£45,000,000
This lot is to provide PfH members with end-to-end management of their reactive maintenance repairs and works associated with ensuring void properties are at the appropriate standard to relet.
The services provided will either be a fully out-sourced solution to deliver all works for PfH members in relation to their reactive maintenance and void property works or as a top up service to existing in house teams.
It will be at the discretion of the PfH member to determine the level of requirement on an individual contract basis.
The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for.
PfH has awarded places on the framework to 6 suppliers.
Lot #2Void Property RefurbishmentAwardedRenewalPublished value£25,000,000
This lot is to provides PfH members with end-to-end management of refurbishment works (internal and external) required within empty properties, including but not limited to:
- Gas and Electrical Safety Inspection
- Boiler and heating system testing/repairs/installation
- Electrical testing/repairs/upgrades
- Kitchen and bathroom repairs
- General building repairs
- Joinery and metal works
- Plastering, painting & decorating
- Roofing works
- Fencing & gate repairs
- Drainage repairs
The services provided will either be a fully out-sourced solution to deliver all works associated with void property refurbishment or as a top up service to existing in house teams. It will be at the discretion of the PfH member to determine the level of requirement on an individual contract basis.
The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for.
PfH has awarded places on the framework to 12 suppliers.
Lot #3Responsive RepairsAwardedRenewalPublished value£20,000,000
This lot is to provides PfH members with end-to-end management of reactive and responsive repair works (internal and external). Including but not limited to:
- General internal and external building repairs
- Plumbing repairs
- Brickwork repairs
- Electrical remedial works
- Window & door repairs
- Roofing repairs
- Drainage repairs
- Flooring repairs (internal and external paving)
- Plastering, painting & decorating
The services provided will either be a fully out-sourced solution to deliver all reactive maintenance works or as a top up service to existing in house teams.
It will be at the discretion of the PfH member to determine the level of requirement on an individual
contract basis.
The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for.
PfH has awarded places on the framework to 4 Suppliers.
Lot #4Void Property Cleaning and Clearing ServicesAwardedRenewalceiling above
Lot 4 is a specialist service provision for the cleaning and clearance of void properties including but not limited to the following services:
- Builders Clean
- Light Property Clean
- Deep Property Clean
- Specialist Cleaning (including site disinfection)
- Clearing & disposal of general waste
- Clearing & disposal of hazardous waste (including sharps and clinical waste)
- Clearing & disposal of electrical and electronic equipment waste (WEEE)
- Garden clearances
- Pest control
The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for.
PfH has awarded places on the framework to 6 Suppliers.
Lot #5Void Property Security ServicesAwardedRenewalceiling above
Lot 5 is a specialist service provision to ensure site safety and security of empty/void sites and properties under the responsibility of PfH
members.
The services under this lot will fall into two main categories:
Site Security which will include (but is not limited to) the following solutions:
- Supply, installation and removal of demountable screens and doors on a purchase and hire basis
- Supply, installation and removal of security fencing on a purchase and hire basis
- Supply, installation and removal of net curtains on a purchase and hire basis
- Boarding up services
- Guardianship provision
- Secure meter box coverings
And Site Monitoring which will include (but is not limited to) the following solutions:
- Temporary alarm detection systems (can also include a responsive service)
- Mobile CCTV towers
- Mobile patrol services
The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for.
PfH has awarded places on the framework to 5 Suppliers.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Economic & financial standing
Organisations are required to have minimum annual turnover in the last financial year for Lot 1 20,000,000.00 GBP pounds (National) 7,000,000.00 GBP pounds (Regional), Lot 2 5,000,000.00 GBP pounds (National) 2,000,000.00 GBP Pounds (Regional), Lot 3 15,000,000.00 GBP pounds (National) 5,000,000.00 (Regional, Lot 4 300,000 GBP Pounds, Lot 5 850,000 GBP Pounds and must be able to provide audited accounts for the last two years if requested. Additionally organisations are required to have an Experian score greater than 50 or can demonstrate to the satisfaction of PfH Scotland that its financial position is sufficiently robust to merit a place on the framework. PfH Scotland will obtain an independent third-party risk report from Experian using the company registration number supplied by the bidder. Any bidder who does not meet the minimum threshold of 50 out of 100 (Average Risk) will be subject to further investigation. This may entail a review of recent accounts and PfH Scotland reserves the right to request additional information to satisfy itself that the organisation is financially secure. PfH Scotland reserves the right to reject a bidder where it has doubts over the financial positional of an organisation. It is the bidders responsibility to ensure that all information held by Experian is accurate when submitting the tender. Minimum level(s) of standards required: Bidders are required to hold a minimum (or commit to holding) a minimum of five (5) million pounds GBP Employ…
- Technical & professional ability
Bidders are required to be able to supply at least three contract examples for each lot they are bidding for. Such examples must be within the last three years (five for works contracts) and must provide sufficient detail to enable PfH to be able to identify and assess the relevance of the contract examples to the services required under the framework agreement.
Bidders should use question 4C.1.and 4C.1.2 see, document 5E, to respond to the requirement. Bidders that are unable to provide three relevant and appropriate examples demonstrating sufficient experience (or provide a justification why they are unable to do so) will be excluded from the procurement process.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “PfH Responsive Repairs and Void Property Services Framework Scotland” is a framework: the contest is a place on its panel, up to 50 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Nov 2023, 14:55 GMT
- Last source update
- 26 Mar 2024, 16:37 GMT
- Award evaluation window
- 21 Dec 2023 – …
- Authority reference
BH/November 2023/RRVPS- FTS notice number
2024/S 000-009895- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0416d5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As set out in the contract documentation.
Publisher note: 1) Bidders may be excluded if they are in any of the situations referred to in Reg.58 of the PCSR 2015. 2) Bidders must state the amount of the contract they expect to subcontract. 3) Quality assurance. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 or can demonstrate that they have robust equivalent quality standards in accordance with Document 5B of this tender. 4) Health and Safety. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 or has within the last 12 months met the assessment requirements of a construction related scheme in registered membership of the safety schemes in procurement (SSIP) or; can demonstrate that they have robust equivalent health and safety standards in accordance with Document 5B of this tender. 5) Environmental. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with ISO 14001 or can demonstrate it has robust equivalent environmental standards in accordance with Document 5B of this tender. This Framework may be used by any contracting authority listed in or referred to in the FTS / PCS Notice. This includes: All current members of PfH at the time of the FTS / PCS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS / PCS notice for this procurement. (SC Ref:761990)
How it was run
Official notice- Appointment period ends
- 21 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 21 Dec 2023, 12:00 GMT
Timeline
21 Dec 2023 → 26 Mar 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Dec 2023, 12:00 GMT
- Bids opened21 Dec 2023, 12:00 GMT
- Notice published26 Mar 2024, 16:37 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Mar 2024, 16:37 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £7,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Responsive Repairs and Void Property Services
- Signed
- 1 Mar 2024
- Value
- £45,000,000
- Status
- active
Void Property Refurbishment
- Signed
- 1 Mar 2024
- Value
- £25,000,000
- Status
- active
Responsive Repairs
- Signed
- 1 Mar 2024
- Value
- £20,000,000
- Status
- active
Void Property Cleaning and Clearing Services
- Signed
- 1 Mar 2024
- Value
- ceiling above
- Status
- active
Void Property Security Services
- Signed
- 1 Mar 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Responsive Repairs and Void Property Services | 9bids · 9 electronic · 9 from abroad | 8 | — | — |
| 2 · Void Property Refurbishment | 13bids · 13 electronic · 13 from abroad | 12 | — | — |
| 3 · Responsive Repairs | 4bids · 4 electronic · 4 from abroad | 3 | — | — |
| 4 · Void Property Cleaning and Clearing Services | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
| 5 · Void Property Security Services | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
19 commercial parties on the notice- BRB Electrical LimitedFramework contractor
- Bancon Construction LimitedFramework contractor
- Bell Group LtdFramework contractor
- Chase Services Group LtdFramework contractor
- City Gate Construction LimitedFramework contractor
- ClearwayFramework contractor
- Gas Call Services LtdFramework contractor
- H Clarke & Sons Limited T/A HCS Mechanical and Electrical ServicesFramework contractor
- MP Group UK LimitedFramework contractor
- Magnus Electrical Services LimitedFramework contractor
Show 9 more suppliers
- Ogilvie Construction LtdFramework contractor
- Orbis Protect Ltd (formerly SitexOrbis ltd)Framework contractor
- Perfect Clean Edinburgh LtdFramework contractor
- Procast Building Contractors Ltd.Framework contractor
- Qts contractsFramework contractor
- Regency Ayrshire Limited Ta Regency FMFramework contractor
- SPS Doorguard LimitedFramework contractor
- Totalis Solutions LtdFramework contractor
- VPS (UK) LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.