Official UK procurement notice
Pest Control Services and Associated Proofing Works
Authority: West Kent Housing Association (Housing)
What is being bought2 lots · detail below
Published requirement descriptionWest Kent Housing Association is seeking long-term pest control service provider(s), for the treatment of statutory pest infestations relating to:
Lot 1: insects (eg cockroaches and wasps), rodents (eg rats, squirrels, and mice) and similar pests.
Lot 2: birds including pigeons.
Removal of bees’ nests is specifically excluded from this procurement.
The initial contract term will be 5-years, incorporating a break clause for both no-fault and breach of contract, with the provision for extension for up to 3-years performance depending.
The form of contract will be West Kent's own Services Agreement, with embedded data processing agreement and supplemental schedules.
- The authority expects to re-tender this requirement around 1 Jun 2034, 23:59 BST.
CPV: Pest-control services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£750,000 together) · same evaluation weights on every lotLot #1Insects, rodents and similar pests.AwardedRenewalPublished value£600,000
Insects (eg cockroaches and wasps), rodents (eg rats, squirrels, and mice) and similar pests.
- Economic & financial standing
See Procurement Selection Questionnaire
- Technical & professional ability
Experience of sub-contractor management where appropriate.
Industry Accreditation: hold, or can commit to obtaining prior to the award of the contract, membership / accreditation of a UK professional or recognised trade body such as the National Pest Technicians Association or British Pest Control Association or equivalent.
Health and safety: arrangements in place to manage health and safety effectively and control significant risks relevant to the contract (including risks from the use of contractors, where relevant).
Information Assurance and Data Protection: hold, or can commit to obtaining prior to the award of the contract, a cyber security credential such as Cyber Essentials / Cyber Essentials Plus or ISO 27001 – Information Security.
Lot #2Birds including pigeonsAwardedRenewalPublished value£150,000
Removal of bird nests and guano and provision of netting or similar to prevent re-occurrence
- Economic & financial standing
As per Lot 1
- Technical & professional ability
As per Lot 1
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Assessment: 40%
- Pricing Schedule: 50%
- Social Value Assessment: 10%
Published award criteria (3)
- Technical Assessment: Responses to Section A of the Qualitative Assessment
- Social Value Assessment: Response to Section B of the Qualitative Assessment and associated Metrics Template
- Pricing Schedule: Total indicative price for the initial 5-year contract term, on the basis of a schedule of rates against benchmarked volumes of activity.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jun 2034
- First published
- 18 Mar 2026, 15:38 GMT
- Last source update
- 28 Sept 2026, 09:36 BST
- Award evaluation window
- Submission end – 25 Aug 2026
- FTS notice number
2026/S 000-051380- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066dfbFind a Tender- Contract terms summary
Each invoice submitted by the Service Provider shall set out:
(a) the amount that the Service Provider considers due as the Charges for the provision of the Services (calculated in accordance with the rates and prices set out in the Pricing Schedule);
(b) a brief but sufficiently detailed description of the Services carried out, and the dates on which the Services were commenced and completed;
(c) any deductions, additions or adjustments agreed in writing by the Client;
(d) the information specified in the Services Specification;
(e) and be in the format specified in the Services Specification or as otherwise agreed between the Parties; and
(f) any other information or documents which the Client has given notice to the Service Provider that it considers is necessary, in its discretion, to approve payment before any payment in respect of invoice shall be considered by the Client.
All invoices submitted by the Service Provider shall comply with Regulations 13 and 14 of the Value Added Tax Regulations 1995 (SI 2518) and shall be supported by all such documents vouchers and receipts as may be necessary for computing and verifying them.
The Client shall be entitled to set-off from any monies due to the Service Provider any monies owed to the Client under this Contract or under any other contract between the Client and the Service Provider.
The Client shall be entitled to withhold payment of any invoice that is not submitted within the timeframes set out in the Contract and/or that does not comply with the requirements of the relevant clause in the Contract.
Any disputed invoices will be paid within thirty (30) days of the date of resolution of the dispute provided that such resolution shows monies are owing to the Service Provider.
Payment by the Client shall be without prejudice to any claims or rights which the Client may have against the Service Provider and shall not constitute any admission by the Client as to performance by the Service Provider of its obligations under this Contract.
If the Client fails to make any payment which is due in full on the due date the Service Provider may charge the Client interest (both before and after judgement) on the amount unpaid from time to time at the rate of 2% above the Bank of England’s base rate from time to time, and the Parties agree that this constitutes a substantial remedy for the purposes of the Late Payment of Commercial Debts (Interest) Act 1998 and associated legislation.
All sums payable under this Contract are exclusive of any applicable value added tax which will be added to each invoice at the applicable rate at the time and will be paid for by the Client.
For the avoidance of doubt the Charges include all the Service Provider’s costs for providing the Services, however incurred, but not limited to, the costs of labour, vehicles, machinery, equipment materials and travelling expenses.
- Risks
Contract may be modified due to:
- Additional types of pest identified which are not currently covered by the Specification.
- If the Supplier appointed to one Lot fails or is unable to fulfil the requirements of any one or more instructions, the scope of service may be offered to the Supplier on the other Lot.
- An unforeseen, significant, infestation of one or more type of pest.
- Changes in legislation / regulation affecting method statements, use of pest control products, or other relevant factors.
- Technological advances impacting on delivery of the service.
- Changes in budgetary constraints and / or housing stock levels.
- Other unforeseen issues arising that could not be identified or assessed prior to contract award.
How it was run
Official notice- Submission deadline
- 7 Jul 2026, 09:00 BST
- Clarification deadline
- 24 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The process will be undertaken through our e-procurement portal, myTenders. www.mytenders.co.uk ↗
To create a login please register via the website below, using a generic email address where possible for the login, to minimise disruption should project personnel change.
www.mytenders.co.uk/Register_V2/Supplier… ↗.
If you have any questions related to the portal, including the registration process, please do get in touch with the myTenders Customer Services team direct.
Timeline
18 Mar 2026 → 28 Sept 2026 · 10 dates- Planning notice published218 days ago18 Mar 2026, 15:38 GMT
- Tender notice published143 days ago1 Jun 2026, 13:14 BST
- Next notice expected142 days ago1 Jun 2026, 23:59 BST
- Clarification questions by120 days ago24 Jun 2026, 12:00 BST
- Submission deadline107 days ago7 Jul 2026, 09:00 BST
- Assessment summaries sent59 days ago24 Aug 2026, 00:00 BST
- Award decision expected by57 days ago25 Aug 2026, 23:59 BST
- Standstill ends47 days ago4 Sept 2026, 23:59 BST
- Contract starts31 days ago21 Sept 2026, 00:00 BST
- Latest notice published24 days ago28 Sept 2026, 09:36 BST
Notice history
12 events · 6 releases on Find a Tender · since 18 Mar 2026- Preliminary market engagement notice published18 Mar 2026, 15:38 GMTUK2
- Tender notice published1 Jun 2026, 13:14 BSTUK4
- Published value updated to £750,0001 Jun 2026, 13:14 BSTwas £736,000
- Status changed to active1 Jun 2026, 13:14 BST
- Procurement method changed1 Jun 2026, 13:14 BST
- Deadline published: 7 Jul 2026, 09:00 BST1 Jun 2026, 13:14 BST
- Tender notice published2 Jun 2026, 09:04 BSTUK4
- Tender notice published2 Jun 2026, 15:07 BSTUK4
- Contract award notice published25 Aug 2026, 16:55 BSTUK6
- Status changed to complete25 Aug 2026, 16:55 BST
- Contract signature expected14 Sept 2026, 23:59 BSTscheduled
- Contract details notice published28 Sept 2026, 09:36 BSTUK7
Routine re-releases (6)
- 2026-06: 2 releases · 1 Jun 2026, 2 Jun 2026
- 2026-03: 1 release · 18 Mar 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Insects, rodents and similar pests.1 award | |||
| John O'Conner Grounds Maintenance LtdPest Control Services and Associated Proofing Works: Lot 1 (insects/rodents)21 Sept 2026 – 20 Sept 2031 · up to 20 Sept 2034Extensions: There is provision for extensions of 1 year each up to a maximum of 3 years, performance depending. · Options: Should the Service Provider appointed to one Lot subsequently be unable to fulfil the Services, the Service Provider appointed to the other Lot will be invited to provide those Services. | £392,472 | 24 Aug 2026 | Awarded |
| Lot 2 · Birds including pigeons1 award | |||
| Bidvest Noonan (UK) LimitedPest Control Services and Associated Proofing Works: Lot 2 birds including pigeons21 Sept 2026 – 20 Sept 2031 · up to 20 Sept 2034Extensions: There is provision for extensions of 1 year each up to a maximum of 3 years, performance depending. · Options: Should the Service Provider appointed to one Lot subsequently be unable to fulfil the Services, the Service Provider appointed to the other Lot will be invited to provide those Services. | £125,244 | 24 Aug 2026 | Awarded |
Contracts
Pest Control Services and Associated Proofing Works: Lot 2 birds including pigeons · Bidvest Noonan (UK) Limited
- Signed
- 25 Sept 2026
- Value
- £125,244
- Period
- 25 Sept 2026 – 20 Sept 2031 · up to 20 Sept 2034 with extensions
- Status
- active
- Extensions
- There is provision for extensions of 1 year each up to a maximum of 3 years, performance depending.
- Options
- Should the Service Provider appointed to one Lot subsequently be unable to fulfil the Services, the Service Provider appointed to the other Lot will be invited to provide those Services.
Pest Control Services and Associated Proofing Works: Lot 1 (insects/rodents) · John O'Conner Grounds Maintenance Ltd
- Signed
- 22 Sept 2026
- Value
- £392,472
- Period
- 22 Sept 2026 – 20 Sept 2031 · up to 20 Sept 2034 with extensions
- Status
- active
- Extensions
- There is provision for extensions of 1 year each up to a maximum of 3 years, performance depending.
- Options
- Should the Service Provider appointed to one Lot subsequently be unable to fulfil the Services, the Service Provider appointed to the other Lot will be invited to provide those Services.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Insects, rodents and similar pests. | 9final-stage tenders · 12 at stage one | 8 | 0 | — |
| 2 · Birds including pigeons | 7final-stage tenders · 9 at stage one | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Bidvest Noonan (UK) LimitedAwarded supplier
- John O'Conner (Grounds Maintenance) LimitedAwarded supplier
Official documents & specifications (26)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Social Value Metrics
- Bidding documents and specifications Procurement Specific Questionnaire
- Bidding documents and specifications Anti-slavery factsheet
- Bidding documents and specifications Whistleblowing factsheet
- Bidding documents and specifications Full tender pack for the procurement of pest control services, comprising: Invitation to Tender Form of Tender Specification Document Pricing Schedule Qualitative Assessment Social Value Themes and Principles Social Value Metrics Template Procurement Specifi…
- Bidding documents and specifications Supplier Security Assessment Questionnaire
- Bidding documents and specifications Works Contractor Technical Compliance Questionnaire
- Bidding documents and specifications Form of Contract
Show 10 more documents
- Bidding documents and specifications Contractor code of conduct
- Bidding documents and specifications Supplier Guide re CDP
- Bidding documents and specifications EDI framework
- Bidding documents and specifications Data Processing Questionnaire
- Bidding documents and specifications Invitation to Tender
- Bidding documents and specifications Form of Tender
- Bidding documents and specifications Specification RevA (amends to Section 21)
- Bidding documents and specifications Pricing Schedule
- Bidding documents and specifications Qualitative Assessment
- Bidding documents and specifications Social Value Themes and Principles
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender