Find a TenderPlanned procurementPreliminary market engagement notice
Published 13 Nov 2025, 13:06 GMT

Official UK procurement notice

Personal Protection Equipment (PPE) & Clothing - RFI

Authority: ORDNANCE SURVEY LIMITED (Public body)

GoodsSME suitable
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term Ends 26 Nov 2025starts 25 Nov 2025

What is being bought

Published requirement description

Ordnance Survey require a provider to supply of a range of Personal Protective Equipment and Clothing for the Field Surveying Services teams which include Production Managers, Field Surveyors and Data Collectors. Ordnance Survey’s Field Surveying.

OS Field Surveyors and Data Collectors work outdoors, in all weathers and seasons, on active construction sites, by highways and in other urban and in rural environments. Whilst not involved in physical construction activities, they conduct topographic surveys, often during the construction phase of new developments, to capture manmade (and natural) changes in the real world and update our map database.

OS require a provider to supply of a range of Personal Protective Equipment, as an additional mitigating factor, to reduce risk when OS staff are working in these environments. These items will be split into “core items” that OS would expect all staff to require, that OS would consider a priority, as well as a number of additional items. OS require products to be available for staff, as and when required by the individual’s needs. The provision is required to be in a timely manner so that OS can provide the required PPE to staff promptly, avoiding delays in providing them with important safety equipment.

CPV: Corporate clothing · Footwear incorporating a protective metal toecap · Industrial clothing · Protective and safety clothing · Protective footwear · Protective gear · Protective headgear · Waterproof clothing · Weatherproof clothing

The lotProcurement structure

single lot · no lot value published

Pipeline intelligence · planning stage: how this market runs before the tender is published

How ORDNANCE SURVEY LIMITED buys Firefighting, rescue and safety equipment (CPV 3511), and who usually turns up

ORDNANCE SURVEY LIMITED’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Firefighting, rescue and safety equipment (CPV 3511) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerORDNANCE SURVEY LIMITED · all categories
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 15 of 29 known-size awards · market: CPV 3511 · South East England (authority’s region), n=21
52%76%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in South East England (authority’s region).

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 4 of 25 known-location awards · market: CPV 3511 · South East England (authority’s region), n=26
16%35%

Most of this buyer’s recorded winners were registered outside the region where that award was delivered.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the bid deadline to the award date, on competitions that published both.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: 8 decided notices · market: CPV 3511 · UK-wide, n=17
81 days73 days

Half of these awards have an award date within 81 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

Both shares are minimums: some awards have no bid count.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: at least 27 of 63 procurements with awards had no recorded rival · market: CPV 3511 · South East England (authority’s region), n=32
43%50%

Direct awards or one recorded bid are common here. Check the route before spending time on a bid.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyer17 lots with bid counts · all categories
18% had one bid
The market6 lots with bid counts · CPV 3511 · South East England (authority’s region)
0% had one bid
Buyer / market · select a colour for counts
1 bid18% / 0%
Buyer: 3 of 17 lots with published bid counts. Market: 0 of 6 lots with published bid counts.
2–312% / 67%
Buyer: 2 of 17 lots with published bid counts. Market: 4 of 6 lots with published bid counts.
4–635% / 17%
Buyer: 6 of 17 lots with published bid counts. Market: 1 of 6 lots with published bid counts.
7+35% / 17%
Buyer: 6 of 17 lots with published bid counts. Market: 1 of 6 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

Past prices are a guide, not a bid price.

Last 36 months.

This buyer13 lots with estimate and award · all categories
23% below estimate
The market24 lots with estimate and award · CPV 3511 · UK-wide
46% below estimate
Buyer / market · select a colour for counts
Below estimate23% / 46%
Buyer: 3 of 13 lots with an estimate and award. Market: 11 of 24 lots with an estimate and award.
Within ±2%46% / 42%
Buyer: 6 of 13 lots with an estimate and award. Market: 10 of 24 lots with an estimate and award.
Above estimate31% / 13%
Buyer: 4 of 13 lots with an estimate and award. Market: 3 of 24 lots with an estimate and award.
2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1CPV 3511SME suitableEstimate not published
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 13 past lots.

A forecast, not a list of bidders.

—No model forecast yet23% chance of a single bid
Past bids on 13 similar lots
1 bid23%
3 of 13 similar past lots received 1 bid (23%).
2–354%
7 of 13 similar past lots received 2–3 (54%).
4–615%
2 of 13 similar past lots received 4–6 (15%).
7+8%
1 of 13 similar past lots received 7+ (8%).
Comparable past lots usually drew 2 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—Estimate not published
The buyer published no estimate for this lot, so there is nothing to forecast against. A price prediction here would be a number about a number we do not have.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Planned procurement
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Nov 2025, 13:06 GMT
Last source update
13 Nov 2025, 13:06 GMT
Authority reference
OP.0811
FTS notice number
2025/S 000-073522
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Corporate clothingFootwear incorporating a protective metal toecapIndustrial clothingProtective and safety clothingProtective footwearProtective gearProtective headgearWaterproof clothingWeatherproof clothing
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05e063 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

13 Nov 2025 → 25 Nov 2025 · 3 dates
  1. Planning notice published347 days ago
    13 Nov 2025, 13:06 GMT
  2. Contract starts336 days ago
    25 Nov 2025
  3. Market engagement335 days ago
    25 Nov 2025, 23:59 GMT

    Request for Information (RFI) for Protective Personal Equipment (PPE) & Clothing

    The RFI documents issued by Ordnance Survey as part of this process are made available electronically via Ordnance survey's web based electronic supplier and contract management system, InTend. This can be found at in-tendhost.co.uk/os ↗

    Upload your responses/documents and submit them electronically through InTend. Please note, you must ensure that you 'submit' the documents. Simply uploading them to the portal will not register a response. Once your documents have been submitted, you will receive an e-mail notification.

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    13 Nov 2025, 13:06 GMT
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

ORDNANCE SURVEY LIMITED

Contracting authorityPublic undertaking GB-COH: 09121572 Explorer House Adanac Drive, Southampton, South East, SO16 0ASContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure