Official UK procurement notice
Video Management System Migration: Genetec
Authority: Victoria and Albert Museum (Central government)
What is being bought
Published requirement descriptionWe are seeking to appoint a supplier for the supply, installation and implementation of a Genetec video storage solution to enable all video cameras to be recorded via the Genetec platform and all video surveillance management to be handled exclusively through Genetec at the V&A South Kensington site. This also includes the management of three remote sites.
The scope includes the supply of all hardware, software licences, software support, software-as-a-service (SaaS) services and professional services required to migrate all video surveillance cameras across the four sites to a Genetec video recording and storage platform. The complete solution must be configured so that all connected devices operate in accordance with the V&A's surveillance and retention standards.
Hardware provision may comprise Genetec Streamvault recording servers, Cloudlink cloud-managed devices, or a combination of these, as required for the migration. The supplier must provide the hardware required to deliver the video recording and storage solution across South Kensington, Young V&A, Park Royal and Dean Hill Park.
Software provision must include the Genetec device software licences and associated software support licenses required for the migrated cameras and supporting devices for a 12-month period. Where Cloudlink hardware is provided, the scope must also include the SaaS services required to support its operation as part of the Genetec solution.
Professional services must include building and configuring the hardware, as required, and installing the solution across all four sites. The supplier must configure the Genetec software application and integrate the cameras and supporting devices into the recording and storage platform, ensuring that all devices within the migration scope work together and operate in accordance with the V&A's surveillance standards. This includes verifying device connectivity, video recording and surveillance management through Genetec.
As the Genetec platform is already in place, we regret that we are unable to consider alternatives as the solution must be compatible with the existing platform.
- Two-stage procedure: 4 to 6 candidates will be invited to tender.
- How the procedure runs: Stage 1 - Requests to participate Anyone can submit a request to participate in the form of a pre-qualification questionnaire ("PQQ"). We will evaluate PQQs to create a shortlist of the four to six highest scoring suppliers to proceed to Stage 2. Stage 2 - Tenders Selected suppliers will be invited to submit a tender. Tenders will be evaluated with the intention of determining the most advantageous tender and the supplier that submitted that tender will be awarded the contract (subject to contract). Stage 2 includes mid-tender dialogue workshops. For more information please log on to Delta and see the Stage 1 document pack. We reserve all our rights under the Procurement Act 2023, ncluding the right to add additional stages to the process and the right to refine award criteria between stages. The award criteria set out in this notice are for Stage Two only and we will refine these before Stage Two commences.
CPV: Surveillance and security systems and devices
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£443,000
- Technical & professional ability
Must be a Genetec partner. This is required for compatibility with existing systems.
- Condition of participationshortlisting
Highest scoring applicants as set out in the Stage 1 document pack
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Whole life cost: 40%
Published award criteria (2)
- Whole life cost
- Quality: To be set out in further detail at Stage 2
- Technical & professional ability
Must be a Genetec partner. This is required for compatibility with existing systems.
- Condition of participationshortlisting
Highest scoring applicants as set out in the Stage 1 document pack
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £715,531 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Victoria and Albert Museum buys Surveillance and security systems and devices (CPV 3512), and who usually turns up
Victoria and Albert Museum’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Surveillance and security systems and devices (CPV 3512) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Greater London.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 32 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 0%
2–329% / 57%
4–671% / 14%
7+0% / 29%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate67% / 42%
Within ±2%33% / 42%
Above estimate0% / 16%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3512Published estimate£443k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid10%
2–330%
4–657%
7+3%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 4 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£350k–£443k
Estimate£443k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £269m25 awards in 36m · last 1 months ago | 3 live · £161m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 22% below n=2 | |
VODAFONE LIMITEDLarge | £178m40 awards in 36m · last 1 months ago | 13 live · £1.1m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=8 |
| £30m12 awards in 36m · last 7 months ago | 3 live · £139k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=1 | |
| £1.3m4 awards in 36m · last 4 months ago | 1 live · £432k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £205k3 awards in 36m · last 3 months ago | 1 live · £61k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 11% above n=1 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Oct 2026, 16:14 BST
- Last source update
- 23 Oct 2026, 16:23 BST
- Award evaluation window
- Submission end – 3 Dec 2026
- Authority reference
VA/CON/F26/40- FTS notice number
2026/S 000-100706- Accelerated
- State of urgency
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078f82Find a Tender
- How it runs
Stage 1 - Requests to participate
Anyone can submit a request to participate in the form of a pre-qualification questionnaire ("PQQ"). We will evaluate PQQs to create a shortlist of the four to six highest scoring suppliers to proceed to Stage 2.
Stage 2 - Tenders
Selected suppliers will be invited to submit a tender. Tenders will be evaluated with the intention of determining the most advantageous tender and the supplier that submitted that tender will be awarded the contract (subject to contract).
Stage 2 includes mid-tender dialogue workshops. For more information please log on to Delta and see the Stage 1 document pack.
We reserve all our rights under the Procurement Act 2023, ncluding the right to add additional stages to the process and the right to refine award criteria between stages. The award criteria set out in this notice are for Stage Two only and we will refine these before Stage Two commences.
How to participate & submission route
Official notice Submit via Delta eSourcing- Requests to participate (first stage)
- 2 Nov 2026, 17:00 GMT
- Tender submission deadline
- 2 Nov 2026, 17:00 GMT
- Clarification deadline
- 30 Oct 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Shortlist
- 4–6 candidates invited to tender
Requests to participate must be submitted electronically at:
Timeline
23 Oct 2026 → 6 Jan 2027 · 5 dates- Tender notice publishedearlier today23 Oct 2026, 16:14 BST
- Today23 Oct 2026
- Clarification questions byin 7 days30 Oct 2026, 23:59 GMT
- Submission deadlinein 10 days2 Nov 2026, 17:00 GMT
- Award decision expected byin 41 days3 Dec 2026, 23:59 GMT
- Contract startsin 74 days6 Jan 2027
Notice history
2 events · 1 release on Find a Tender · since 23 Oct 2026- Tender notice published23 Oct 2026, 16:14 BSTUK4
- Tender notice published23 Oct 2026, 16:23 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender