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#h6vhtk-06fa90
Published 15 Sept 2026, 17:32 BST
Official UK Procurement Procedure
PDSE Patient Record Management Solution
Authority:University of Plymouth(Education)
goods
Open procedure
Above threshold
SME suitable
Published estimate
£890,000
Submission deadline
20 Oct 2026, 17:00 BST
Clarification Cut-Off
30 Sept 2026, 14:00 BST
Contract duration
5 yrs (with extension options)
What is being bought & procurement scope
Procurement Scope & Specification
Executive Summary: University of Plymouth: "PDSE Patient Record Management Solution". Published status: active. Published value: £890,000. 1 published lot. Recorded submission deadline: 20 Oct 2026, 17:00 BST. Published submission portal: uk.eu-supply.com.
Official Requirement Description:
Procurement of a patient record management solution for Peninsular Dental School CIC ( a wholly owned subsidiary of University of Plymouth) This opportunity is for all elements of the solution including licencing, transition, migration, training and professional services for a 5 + 2 year period
Lots and requirements (1)
Procurement Structure
- Lot 1 · #LOT-0000Lot 1activeRenewalPublished value£890,000The source published no individual title or description for this lot.Contract period:1 Mar 2027 — 29 Feb 2032 (5 yrs)Eligibility:SME eligibleTurnover benchmark:~£355,610/yrOptions / extension:options to award single 10 year agreement or 5 year plus 2 one year extensions dependent on MATPre-Qualification & Selection Criteria (PQQ)
- Economic & FinancialAppropriate financial standing (creditsafe),
- Technical CapacitySupplier must either one of the following: Cyber Essentials, ISO27001 or SOC Where conditions of participation have specified organisational qualifications or standards, please provide details of how these are met, or other equivalent standards that equal or exceed what has been requested. Compliance Supplier must be listed on the NHS Business Services Authority Certified dental practice management software systems list Must offer a configurable existing solution not a Make solution where solution will be created as a bespoke and unique offering. The system must meet the mandatory requirements listed in Schedule A
- Economic & FinancialAppropriate financial standing (creditsafe),
- Technical CapacitySupplier must either one of the following: Cyber Essentials, ISO27001 or SOC Where conditions of participation have specified organisational qualifications or standards, please provide details of how these are met, or other equivalent standards that equal or exceed what has been requested. Compliance Supplier must be listed on the NHS Business Services Authority Certified dental practice management software systems list Must offer a configurable existing solution not a Make solution where solution will be created as a bespoke and unique offering. The system must meet the mandatory requirements listed in Schedule A
Published award criteria & contract terms
From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Evaluation weighting
Quality: 140
Price: 60
Published sub-criteria
- Quality — 70
- Quality — 70
- price — 30
- price — 30
Published terms
Contract duration5 yrs (with extension options)
Selection criteria are also published on 1 lot — see the lot list above.Procedure terms & legal framework
| Procedure method | Open procedure | Legal basis | UKPGA · 2023/54 Procurement Act 2023 | Procurement category | goods |
|---|---|---|---|---|---|
| Notice status | Open for tender | Procurement threshold | Above threshold (FTS publication) | Regulatory regime | Standard commercial regime |
| Commercial structure | Stand-alone contract (No framework) | Competition type | Competitive procedure | GPA WTO covered | Unspecified in notice |
| Recurring procurement | No (One-off requirement) | First published | 15 Sept 2026, 17:32 BST | Last source update | 15 Sept 2026, 17:32 BST |
| Award evaluation window | Submission end — 25 Jan 2027, 23:59 GMT | Classification (CPV) | Administration software package, Dental practice and related services, Educational software package, IT services: consulting, software development, Internet and support, Industry specific software package, License management software package, Medical software package, Patient-administration system, Software package and information systems, System, storage and content management software package | ||
| Delivery area | |||||
| Official Registry OCID | ocds-h6vhtk-06fa90 | ||||
How to participate & submission route
Authorized E-Sourcing Portal
Public portal access
Online submission allowed
Language: EN
Access & Registration note: Free · 5–10 minutes
| Expression of interest (EOI) | — | Tender submission deadline | 20 Oct 2026, 17:00 BST | Clarification deadline | 30 Sept 2026, 14:00 BST |
|---|---|---|---|---|---|
| Submission channel | Official e-sourcing portal | Electronic submission | Allowed | Accepted languages | en |
| Participation fee | Free of charge (Open access) | ||||
Detailed Submission Instructions & Authority Contacts
Timeline
- Procedure published
15 Sept 2026, 17:32 BST - Clarification deadline
30 Sept 2026, 14:00 BST - Submission deadline
20 Oct 2026, 17:00 BST
Commercial outcome and contract awards
Awards (0)No award published |
Contracts (0)No contract published |
Bid statisticsNo aggregate bid statistics published |
Notice history
From official release and amendment events
- Official notice release published
15 Sept 2026, 17:32 BST
Contracting authority & participating public bodies
University of Plymouth
Contracting authority
Education
Official Documents & Specifications (2)
Official links; attachments are not copied
- 15 Sept 2026, 17:32 BST