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Published 27 Mar 2026, 16:20 GMT

Official UK procurement notice

Passive Fire Protection Works

Official notice

Authority: Platform Housing Limited (Public body)

3 lotsWorksCompetitive flexible procedureAbove thresholdSME suitableMax 1 lot per supplier
Sectors: Construction & Civil Engineering (45) Delivery: Yorkshire & Humber (UKE1)East Midlands (UKF1)West Midlands (UKG1)
+1 moreSouth West (UKK1)
Published estimate£120,000,000total for 3 lots · £144,000,000 inc. VAT
Submissions closed 24 Apr 2026
Lots 3max 1 won per supplier
Contract term 5 yrsends 31 Oct 2031 · up to 31 Oct 2036 with extensions · starts 1 Nov 2026

What is being bought3 lots · detail below

Published requirement description

Platform Housing Ltd is seeking to appoint contractors to deliver passive fire protection works across its housing portfolio. The services will include inspection, installation, repair and maintenance of passive fire safety measures, including fire stopping, compartmentation and associated remedial works. Also including the repairs (Responsive & Planned) of Fire Doors.

The contract will support statutory compliance and building safety requirements across a range of housing stock types, including houses, flats and low- to medium-rise residential buildings.

The contract is structured geographically and services will be delivered across Platform's Severn, Tame and Witham regions. One contractor will be appointed per lot to deliver these regionalised services.

  • How the procedure runs: Platform Housing Group will conduct this procurement using the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The procurement will be undertaken in two stages. Stage 1 - Conditions of Participation / Procurement Specific Questionnaire (PSQ): Suppliers will be required to complete a Procurement Specific Questionnaire which includes confirmation of core supplier information via the Central Digital Platform, exclusion grounds declarations, and responses to Conditions of Participation relating to financial capacity, legal compliance and technical ability. Certain questions will be assessed on a pass/fail basis and others will be scored. Further details regarding the Conditions of Participation, including the assessment and scoring methodology, can be found within the Conditions of Participation (CoP) document issued with the procurement documents. Following evaluation of PSQ submissions, Platform Housing Group intends to shortlist the highest ranked suppliers that meet the Conditions of Participation to proceed to the next stage of the procurement. Stage 2 - Invitation to Tender (ITT): Shortlisted suppliers will be invited to submit a full tender in response to the procurement documents. Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), taking into account quality and price criteria as set out in the tender documentation. Platform Housing Group reserves the right to seek clarification of submissions and may refine the procurement process where permitted under the Procurement Act 2023. Contracts will be awarded to the highest scoring suppliers in accordance with the award criteria and the maximum number of suppliers specified for each lot.
  • No preliminary market engagement: This has been carried out however the notice cannot be linked across multi lots.

CPV: Building construction work · Fireproofing work · Miscellaneous special-trade construction work · Refurbishment work

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£120,000,000 together) · win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Passive Fire Protection - SevernRenewal West Midlands, South West 5 yrsSMEPublished value£40,000,000

This lot covers the delivery of passive fire safety works within the Severn locality.

The services will include fire stopping, compartmentation works, fire door installation and maintenance, and associated remedial works to ensure compliance with relevant fire safety regulations and standards.

The Severn locality will be delivered across:

  • Severn East - Droitwich and Evesham
  • Severn Central - Worcester City
  • Severn West - Malvern and Hereford

The contracting authority intends to appoint one contractor per locality for this lot.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed.

Works will be contracted under a JCT Measured Term, where no work can be guaranteed, However all works required following an independent fire risk assessment survey, will be issued to the successful contractor.

Contract period: 1 Nov 2026 – 31 Oct 2031 (5 yrs) · up to 31 Oct 2036 with extensionsValue: £40,000,000 exc. VAT · £48,000,000 inc. VAT
Delivery: West Midlands, South WestEligibility: SME eligible
Extensions: The initial contract term is five (5) years. The contracting authority reserves the right to extend the contract for up to a further five (5) years through extension periods of up to three (3) years and a further two (2) years. Any extension will be exercised at the sole discretion of the contracting authority and will be subject to satisfactory contractor performance, continued operational requirements and the availability of budget. Extensions will be applied in accordance with the provisions of the contract.Second stage: up to 4 candidates invited to tender
45210000 Building construction work45262600 Miscellaneous special-trade construction work45343100 Fireproofing work45453100 Refurbishment work
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.

    These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Detailed technical and professional ability requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.

    This will include (but is not limited to) relevant experience in delivering passive fire protection works, technical competence, qualifications, accreditations and capacity to deliver the services. Equivalent standards and evidence will be accepted in accordance with the Procurement Act 2023.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants.

    A maximum of nine (9) suppliers will be taken forward across all localities for this lot.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting
Lot #2Passive Fire Protection - TameRenewal East Midlands, West Midlands 5 yrsSMEPublished value£40,000,000

This lot covers the delivery of passive fire safety works within the Tame locality.

The services will include fire stopping, compartmentation works, fire door installation and maintenance, and associated remedial works to ensure compliance with relevant fire safety regulations and standards.

The Tame locality will be delivered across:

  • Tame West - Birmingham / West Midlands
  • Tame North - Derbyshire
  • Tame East - Leicestershire

The contracting authority intends to appoint one contractor per locality for this lot.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed.

Works will be contracted under a JCT Measured Term, where no work can be guaranteed, However all works required following an independent fire risk assessment survey, will be issued to the successful contractor.

Contract period: 1 Nov 2026 – 31 Oct 2031 (5 yrs) · up to 31 Oct 2036 with extensionsValue: £40,000,000 exc. VAT · £48,000,000 inc. VAT
Delivery: East Midlands, West MidlandsEligibility: SME eligible
Extensions: The initial contract term is five (5) years. The contracting authority reserves the right to extend the contract for up to a further five (5) years through extension periods of up to three (3) years and a further two (2) years. Any extension will be exercised at the sole discretion of the contracting authority and will be subject to satisfactory contractor performance, continued operational requirements and the availability of budget. Extensions will be applied in accordance with the provisions of the contract.Second stage: up to 4 candidates invited to tender
45210000 Building construction work45262600 Miscellaneous special-trade construction work45343100 Fireproofing work45453100 Refurbishment work
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.

    These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Detailed technical and professional ability requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.

    This will include (but is not limited to) relevant experience in delivering passive fire protection works, technical competence, qualifications, accreditations and capacity to deliver the services. Equivalent standards and evidence will be accepted in accordance with the Procurement Act 2023.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants.

    A maximum of nine (9) suppliers will be taken forward across all localities for this lot.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting
Lot #3Passive Fire Protection - WithamRenewal Yorkshire & Humber, East Midlands 5 yrsSMEPublished value£40,000,000

This lot covers the delivery of passive fire safety works within the Witham locality.

The services will include fire stopping, compartmentation works, fire door installation and maintenance, and associated remedial works to ensure compliance with relevant fire safety regulations and standards.

The Witham locality will be delivered across:

  • Witham West - Nottinghamshire
  • Witham East - Lincolnshire
  • Witham South - Market Harborough

The contracting authority intends to appoint one contractor per locality for this lot.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed.

Works will be contracted under a JCT Measured Term, where no work can be guaranteed, However all works required following an independent fire risk assessment survey, will be issued to the successful contractor.

Contract period: 1 Nov 2026 – 31 Oct 2031 (5 yrs) · up to 31 Oct 2036 with extensionsValue: £40,000,000 exc. VAT · £48,000,000 inc. VAT
Delivery: Yorkshire & Humber, East MidlandsEligibility: SME eligible
Extensions: The initial contract term is five (5) years. The contracting authority reserves the right to extend the contract for up to a further five (5) years through extension periods of up to three (3) years and a further two (2) years. Any extension will be exercised at the sole discretion of the contracting authority and will be subject to satisfactory contractor performance, continued operational requirements and the availability of budget. Extensions will be applied in accordance with the provisions of the contract.Second stage: up to 4 candidates invited to tender
45210000 Building construction work45262600 Miscellaneous special-trade construction work45343100 Fireproofing work45453100 Refurbishment work
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.

    These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Detailed technical and professional ability requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.

    This will include (but is not limited to) relevant experience in delivering passive fire protection works, technical competence, qualifications, accreditations and capacity to deliver the services. Equivalent standards and evidence will be accepted in accordance with the Procurement Act 2023.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants.

    A maximum of nine (9) suppliers will be taken forward across all localities for this lot.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Cost: 30% of the evaluation score will be awarded based on the total tendered cost submitted by the bidder in accordance with the pricing schedule provided in the tender documents. The lowest compliant tender will receive the maximum score, with other bids scored proportionately in accordance with the evaluation methodology set out in the procurement documents
  • Quality: 70% of the evaluation score will be awarded based on the quality of the bidder's proposal. Quality will be assessed against the questions set out in the tender documentation and will cover areas such as service delivery approach, operational capability, health and safety management, customer considerations and social value commitments.
Lot distribution rule: Contractors may submit bids for multiple lots; however, a supplier will be limited to a maximum of one (1) lot award. Where a supplier is ranked first in more than one lot, the contracting authority reserves the right to determine the final allocation of awards in accordance with the published evaluation methodology and to ensure appropriate distribution of contracts.
Conditions of participation · identical on every lot3
  • Economic & financial standing

    Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.

    These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Detailed technical and professional ability requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.

    This will include (but is not limited to) relevant experience in delivering passive fire protection works, technical competence, qualifications, accreditations and capacity to deliver the services. Equivalent standards and evidence will be accepted in accordance with the Procurement Act 2023.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants.

    A maximum of nine (9) suppliers will be taken forward across all localities for this lot.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Mar 2026, 16:20 GMT
Last source update
27 Mar 2026, 16:20 GMT
Award evaluation window
Submission end – 1 Oct 2026
FTS notice number
2026/S 000-028723
Latest notice
Tender notice (UK4)
Classification (CPV)
Building construction workFireproofing workMiscellaneous special-trade construction workRefurbishment work
Delivery area
Yorkshire & Humber (UKE1)East Midlands (UKF1)West Midlands (UKG1)South West (UKK1)
Official registry OCID
ocds-h6vhtk-067705 Find a Tender
How it runs

Platform Housing Group will conduct this procurement using the Competitive Flexible Procedure in accordance with the Procurement Act 2023.

The procurement will be undertaken in two stages.

Stage 1 - Conditions of Participation / Procurement Specific Questionnaire (PSQ):

Suppliers will be required to complete a Procurement Specific Questionnaire which includes confirmation of core supplier information via the Central Digital Platform, exclusion grounds declarations, and responses to Conditions of Participation relating to financial capacity, legal compliance and technical ability. Certain questions will be assessed on a pass/fail basis and others will be scored. Further details regarding the Conditions of Participation, including the assessment and scoring methodology, can be found within the Conditions of Participation (CoP) document issued with the procurement documents.

Following evaluation of PSQ submissions, Platform Housing Group intends to shortlist the highest ranked suppliers that meet the Conditions of Participation to proceed to the next stage of the procurement.

Stage 2 - Invitation to Tender (ITT):

Shortlisted suppliers will be invited to submit a full tender in response to the procurement documents. Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), taking into account quality and price criteria as set out in the tender documentation.

Platform Housing Group reserves the right to seek clarification of submissions and may refine the procurement process where permitted under the Procurement Act 2023. Contracts will be awarded to the highest scoring suppliers in accordance with the award criteria and the maximum number of suppliers specified for each lot.

How it was run

Official notice
Requests to participate (first stage)
24 Apr 2026, 14:00 BST
Submission deadline
24 Apr 2026, 14:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.proactis.com ↗

All tender submissions must be submitted electronically via the Platform Housing Group eTendering system (Proactis).

Interested suppliers must register on Proactis and search for the opportunity in order to access the procurement documents and submit a response.

No submissions will be accepted outside of the Proactis system.

Timeline

27 Mar 2026 → 1 Nov 2026 · 4 dates
  1. Tender notice published213 days ago
    27 Mar 2026, 16:20 GMT
  2. Submission deadline186 days ago
    24 Apr 2026, 14:00 BST
  3. Award decision expected by25 days ago
    1 Oct 2026, 23:59 BST
  4. Today
    27 Oct 2026
  5. Contract startsin 4 days
    1 Nov 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Mar 2026, 16:20 GMT
    UK4

Contracting authority & participating public bodies

PLATFORM HOUSING LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS008288 · GB-PPON: PTHH-6479-BPPR 1700 Solihull Parkway, Solihull, West Midlands, B377YDContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: www.Proactis.com Procurement documentation will be made available via the Platform Housing eTendering system (Proactis). Interested suppliers must register on Proactis and search for the opportunity to access and download all procurement documents. Further details including how to register on Proactis are available at: https://www.platformhg.com/platform-housing-group-procurement

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender