Official UK procurement notice
Crawley Borough Council - Bus Shelters and Free Standing Units Concession Contract 2026
Authority: Crawley Borough Council (Local council)
What is being bought
Published requirement descriptionCrawley Borough Council is seeking a Contractor to provide and maintain high quality, safe and secure bus passenger waiting facilities (bus shelters), that are kept clean and well maintained throughout the Contract term (15 years commencing 7th July 2026), to encourage passenger growth, and helping achieve the aspirations of the National Bus Strategy, West Sussex County Council’s Bus Service Improvement Plan, and the Campaign for Better Transport’s National Bus Stop Standard. The service element of the contract is specifically for the supply, installation, maintenance and cleaning of Bus Shelters and Advertising Display Screens in Crawley. The Concessionaire shall supply, install, maintain and clean all the New Bus Shelters and New Advertising Display Screens to the standards required of the Council. Included in this contract opportunity are the Free Standing Units in Crawley.
In return, the Council is offering the Concessionaire the advertising display rights associated with its borough-wide network of bus shelters. The rights available will allow for the operation of Advertising Display Screens on bus shelters within the administrative boundary of Crawley Borough Council. Planning permission and advertising consent would be needed for any proposed changes to the advertising units, or for additional shelters to be considered for advertising. In addition, the rights available will allow the installation of free-standing double-sided 6-sheet digital units (FSU’s) within Crawley borough. The installation of all FSU’s will require planning permission and advertising consent. The concession element of the contract shall therefore involve the Concessionaire installing and selling the space upon Advertising Display Screens on Bus Shelters and a concession of Digital 6-sheet free-standing units.
Prior to the launch of this procurement exercise, a soft market exercise was conducted (under the Public Contract Regulations 2015 as it was conducted before the Procurement Act 2023 came into effect) as per the following notice: 2024/S 000-038700
- How the procedure runs: This Competitive Flexible procurement exercise shall include the following stages: 1) Invitation to Participate Stage (this stage) 2) Invitation to Submit Initial Tender Stage (to be run with up to three suppliers shortlisted from the first stage) 3) Dialogue Stage 4) Invitation to Submit Final Tender Stage
CPV: Advertising management services · Bus shelters · Cleaning and sanitation services in urban or rural areas, and related services · Repair and maintenance services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Price 40%; Quality 60%. A full description of the award criteria, to be applied at the final tender stage of this procurement exercise, is included in the procurement documents.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jul 2025, 11:37 BST
- Last source update
- 15 Jul 2026, 16:17 BST
- Award evaluation window
- Submission end – 8 Apr 2026
- Authority reference
CRBC - 038529- FTS notice number
2025/S 000-038525- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055bd5Find a Tender
- How it runs
This Competitive Flexible procurement exercise shall include the following stages:
- Invitation to Participate Stage (this stage)
- Invitation to Submit Initial Tender Stage (to be run with up to three suppliers shortlisted from the first stage)
- Dialogue Stage
- Invitation to Submit Final Tender Stage
How it was run
Official notice- Requests to participate (first stage)
- 7 Aug 2025, 12:00 BST
- Submission deadline
- 7 Aug 2025, 12:00 BST
- Clarification deadline
- 24 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
How to obtain the Procurement Documents
Interested parties should register their interest in the project via the In-Tend website in-tendhost.co.uk/sesharedservices/asp… ↗. The Procurement documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’.
Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully.
Opting In and Opting Out
Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.
The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.
Further Guidance
In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.
Central Digital Platform Supplier Share Code
You will be asked to provide a Central Digital Platform Supplier Share Code but please be advised you will have the option to share a PDF upload as well. For further information on getting setup on the Central Digital Platform, please consult the guidance at www.gov.uk/government/publicati… ↗
Timeline
9 Jul 2025 → 15 Jul 2026 · 8 dates- Tender notice published9 Jul 2025, 11:37 BST
- Clarification questions by24 Jul 2025, 17:00 BST
- Submission deadline7 Aug 2025, 12:00 BST
- Assessment summaries sent200 days ago30 Mar 2026, 00:00 BST
- Award decision expected by190 days ago8 Apr 2026, 23:59 BST
- Standstill ends188 days ago10 Apr 2026, 23:59 BST
- Contract starts101 days ago7 Jul 2026
- Latest notice published92 days ago15 Jul 2026, 16:17 BST
Notice history
6 events · 4 releases on Find a Tender · since 9 Jul 2025- Tender notice published9 Jul 2025, 11:37 BSTUK4
- Tender notice published25 Jul 2025, 11:04 BSTUK4
- Contract award notice published30 Mar 2026, 15:16 BSTUK6
- Status changed to complete30 Mar 2026, 15:16 BST
- Contract signature expected1 Jun 2026, 23:59 BSTscheduled
- Contract details notice published15 Jul 2026, 16:17 BSTUK7
Published amendments (1)
Time adjusted to the correct deadline, accounting for British Summertime
Routine re-releases (4)
- 2025-07: 1 release · 9 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bauer Media Outdoor Limited UK7 Jul 2026 – 6 Jul 2041 | £10,000,000 | 30 Mar 2026 | Awarded |
Contracts
One · Bauer Media Outdoor Limited UK
- Signed
- 8 Jul 2026
- Value
- £10,000,000
- Period
- 8 Jul 2026 – 7 Jul 2041
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Who bid
- did not winTrueform Engineering Limited · Greater London
- wonBauer Media Outdoor UK Ltd · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- Bauer Media Outdoor UK LtdAwarded supplier
- Trueform Engineering LimitedBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender