Official UK procurement notice
NICS Provision of Security and Ancillary Services 2024
Authority: Department for Communities (Central government)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionConstruction and Procurement Delivery (CPD), on behalf of the Participating Bodies listed in the Conditions of Contract are seeking to establish a Contract for the provision of Security and Ancillary Services at locations throughout Northern Ireland. Further details of the specific requirements at each premises or site are provided in the Building Specifications. This is a retender of the existing services which are due to expire on 31st August 2024. The Contractor will be required to:
- engender and nurture a true spirit of partnership between the Contractor and the Client by providing a quality efficient service;
- help provide a safe environment to enable the Client’s staff to effectively deliver frontline services and for customers to avail of these services;
- integrate environmental considerations and social benefits throughout the Contract;
- work with the Client to transform the services over the period of the Contract maximising the potential for available technology and reducing the cost of security for both parties; and
- to maintain a robust programme of contract monitoring to ensure effective delivery of Services. The key objectives of the Contractor will be:
- To meet the Contract’s Key Performance Indicators (KPIs) and deliver a quality Security and Ancillary service which complies with all relevant legislation, including Working Time Directives, Security Industry Licensing, Health and Safety, specific local security requirements, Health and Safety requirements, waste management / recycling etc.
- To safeguard the Client’s premises and their contents;
- To enable the staff working within the premises to carry out their business functions effectively with minimum disruption;
- To ensure that all services are operated in an efficient and cost effective manner;
- To ensure that the Contractor’s staff are well presented, clean and tidy, polite, of good character, respectful to others, willing to help cover the required hours and comply with local / on-site policies;
- To report to the nominated representative of the Client;
- To implement the NICS Security Policies in line with the Security Policy Framework;
- To offer continual advice to the Client on methods of introducing value for money and innovation into the delivery of Services; and
- To ensure high levels of customer satisfaction.
CPV: Alarm-monitoring services · Facilities management services · Internal office mail and messenger services · Office-support services · Patrol services · Portering services · Reception services · Security equipment · Security services · Surveillance services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£140,000,000 together) · a supplier may bid for at most 3 of themLot #1Lot OnePublished value£47,180,000
Lot #2Lot TwoPublished value£24,626,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation model is as listed in the Instructions to Tenderers document.
- Shortlisting
- Evaluation model is as listed in the Instructions to Tenderers document.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Mar 2024, 08:26 GMT
- Last source update
- 1 Jul 2024, 16:39 BST
- Authority reference
5054046- FTS notice number
2024/S 000-019997- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044569Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: Contract Value. The figure indicated in Section V 2.4 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract.. Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with the tender documentation. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of three years from the date of issue.
How it was run
Official notice- Submission deadline
- 15 Apr 2024, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
15 Apr 2024 → 1 Jul 2024 · 2 dates- Submission deadline15 Apr 2024, 15:00 BST
- Notice published1 Jul 2024, 16:39 BST
Notice history
3 events · 3 releases on Find a Tender · since 29 Mar 2024- Deadline moved to 15 Apr 2024, 15:00 BST29 Mar 2024, 13:43 GMT+7 days · was 8 Apr 2024, 15:00 BST
- Status changed to complete1 Jul 2024, 16:39 BST
- Buyer details updated1 Jul 2024, 16:39 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2) Time limit for receipt of tenders or requests to participate · IV.2.2) | 8 Apr 2024 | 15 Apr 2024 | +7 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Lot One1 award | |||
| G4S secure Solutions (UK) Ltd | £47,180,000 † | — | Awarded |
| Lot 2 · Lot Two1 award | |||
| G4S secure Solutions (UK) Ltd | £24,626,000 † | — | Awarded |
| Lot 3 · Lot Three1 award | |||
| G4S secure Solutions (UK) Ltd | £68,194,000 † | — | Awarded |
Contracts
Lot One · G4S secure Solutions (UK) Ltd
- Signed
- 1 Jul 2024
- Value
- £47,180,000
- Status
- active
Lot Two · G4S secure Solutions (UK) Ltd
- Signed
- 1 Jul 2024
- Value
- £24,626,000
- Status
- active
Lot Three · G4S secure Solutions (UK) Ltd
- Signed
- 1 Jul 2024
- Value
- £68,194,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Lot One | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 2 · Lot Two | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
| 3 · Lot Three | 4bids · 4 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.Review body
Bidders & participating suppliers
2 commercial parties on the notice- G4S SECURE SOLUTIONS UK LTDAwarded supplier
- G4S SECURE SOLUTIONS UK LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.