Official UK procurement notice
NHFT Integrated Sexual Health Electronic Patient Record (EPR) Pre-Market Engagement
Authority: Northamptonshire Healthcare NHS Foundation Trust (Central government)·On behalf of: Leicestershire Partnership NHS Trust
What is being bought
Published requirement descriptionThis Pre-Market Engagement (PME) exercise is being undertaken to better understand the current market for Sexual Health Electronic Patient Record (EPR) solutions and associated services. Information received will be used to inform the future procurement strategy, specification development and business case.
CPV: Medical software package · Software package and information systems
How this dynamic market works
From the published notice- Type
- Dynamic market
- Market period
- 3 yrs · up to 5 yrs from 1 Jul 2027
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “NHFT Integrated Sexual Health Electronic Patient Record (EPR)…” is a dynamic market: the contest is a place on its panel, not a single contract.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Northamptonshire Healthcare NHS Foundation Trust buys Medical software package (CPV 4818), and who usually turns up
Northamptonshire Healthcare NHS Foundation Trust’s own published record, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Medical software package (CPV 4818) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means the winner is registered in the region where that contract was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in East Midlands.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 82 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid20%
2–341%
4–613%
7+27%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4818Published estimate£400k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 79 past lots.
A forecast, not a list of bidders.
1 bid20%
2–341%
4–613%
7+27%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Oct 2026, 14:54 BST
- Last source update
- 19 Oct 2026, 14:54 BST
- Authority reference
C484439- FTS notice number
2026/S 000-098571- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-078af2Find a Tender
How it was run
Official notice- Admission period ends
- —
Timeline
19 Oct 2026 → 1 Jul 2027 · 4 dates- Planning notice published2 days ago19 Oct 2026, 14:54 BST
- Today21 Oct 2026
- Market engagementin 10 days30 Oct 2026, 23:59 GMT
Introduction
Northamptonshire Healthcare NHS Foundation Trust (NHFT) is seeking to engage with the market in advance of a potential procurement exercise for a replacement Electronic Patient Record (EPR) system for its Integrated Sexual Health Service.
The purpose of this pre-market engagement (PME) activity is to understand the current market offering, identify innovative solutions and delivery models, and gather information to support the development of the Trust's procurement strategy and future specification.
This notice is issued for information and market research purposes only and does not represent a formal call for competition.
- Background
NHFT currently operates an Integrated Sexual Health Service and is exploring options for a modern, cloud-based Electronic Patient Record solution to support the continued delivery of safe, effective and patient-centred care.
The Trust wishes to understand the capabilities available within the market for specialist Sexual Health Electronic Patient Record systems and related digital solutions. The intention is to identify solutions that can support sexual health, contraception and HIV services whilst facilitating efficient service delivery, regulatory compliance, interoperability and future service transformation.
Information gathered through this engagement will be used to inform the scope, procurement approach, commercial strategy and specification requirements for any future procurement activity.
- Purpose of the Engagement
- Understand market capabilities and innovations
- Identify potential delivery models
- Assess risks and opportunities
- Understand supplier approaches to system migration and transition.
- Inform the scope and specification of the future tender
- Scope of the Requirement
- Deploy a modern, fit for purpose, fully integrated, cloud-based technology solution for Sexual Health
- Unify services on a single digital solution – for both our service users and staff
- Enable sexual health services across NHFT to work together more closely and deliver a more cost-effective solution from the market
- A high-level implementation plan and disaster recovery plan
- Engagement Activities
Interested suppliers are invited to participate in the below:
- Completion of a supplier questionnaire available via Atamis.
- Suppliers are required to complete the documents provided and upload within the Atamis Tendering Portal “The e-tendering portal”. health-family.force.com/s/Welcome ↗
Initial log-in to the e-Tendering portal is via the following link health-family.force.com/login ↗
Should you have any questions or issues, please contact the Atamis helpdesk on 0800 995 6035 or email [email protected]
The Trust reserves the right to amend the engagement approach based on market interest and information requirements.
- How to Participate
Please submit your responses to the Pre Market (PME) Questionnaire available via Atamis Portal, closing date for responses is 30/10/2026
- Important Notes
- This notice is issued solely for pre-market engagement purposes.
- This is not a call for competition and does not constitute a procurement exercise.
- Participation is entirely voluntary.
- Participation or non-participation will not influence or affect any future procurement process.
- No commitment is made by the Trust to undertake any procurement exercise following this engagement.
- The Trust will not be liable for any costs incurred by organisations participating in this engagement.
- The information provided may be used by the Trust to inform future procurement documentation and strategy development.
- All information received will be treated in accordance with applicable procurement and information governance requirements.
- Tender notice expectedin 101 days29 Jan 2027, 23:59 GMT
- Contract startsin 253 days1 Jul 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published19 Oct 2026, 14:54 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Leicestershire Partnership NHS TrustProcuring entityManagement of the pre-market engagement (PME) and further tender process once decided.
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender