Find a TenderAwardedContract details notice

Published 12 Mar 2026, 12:22 GMT

Official UK procurement notice

NEW TIMETABLE PUBLIC CONSULTATION

Official notice

Authority: SOUTH WESTERN RAILWAY LIMITED (Public body)

ServicesOpen procedureAbove thresholdUtilitiesSME suitable

Sectors: Business Services & Consultancy (79) Delivery: UKLondon (UKI)South East (UKJ)

+1 more

South West (UKK)

Published estimate£350,000≈ £350k / year · £420,000 inc. VAT6.6% below published estimate

Submissions closed 6 Apr 2026awarded 28 May 2026

Awarded to Field Consulting Ltd

Contract term 1 yrends 31 May 2027 · up to 1 Dec 2027 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

SWR seeks a specialist partner to design, deliver and manage the full public consultation programme. This includes creation of consultation materials, delivery of digital and in‑person engagement events, handling customer and stakeholder enquiries, running an integrated communications and digital campaign, and providing embedded project management support. The appointed supplier will also analyse consultation responses, produce the formal consultation report, and deliver a post‑consultation "you said, we did" campaign to support transition into the new timetable launch communications.

CPV: Advertising services · Market research services · Marketing services · Public-opinion polling services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEPublished value£350,000

Contract period: 1 Jun 2026 – 31 May 2027 (1 yr) · up to 1 Dec 2027 with extensionsValue: £350,000 exc. VAT · £420,000 inc. VAT

Delivery: UKEligibility: SME eligible

Extensions: This contract will include a maximum extension of six(6) months, the extension can be up to six(6) months, and needs to be agreed in writing, if the overarching timetable recast programme requires additional time. · Option to extend can be used if the overarching timetable recast programme requires additional time.

79310000 Market research services 79320000 Public-opinion polling services 79341000 Advertising services 79342000 Marketing services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (2)

Technical Solution: 80%
Price: 20%

Published award criteria (2)

Technical Solution
Price

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Utilities
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Mar 2026, 12:22 GMT
Last source update: 19 Jun 2026, 13:08 BST
Award evaluation window: Submission end – 20 May 2026
FTS notice number: 2026/S 000-022272
Latest notice: Contract details notice (UK7)
Classification (CPV): Advertising servicesMarket research servicesMarketing servicesPublic-opinion polling services
Delivery area: UKLondon (UKI)South East (UKJ)South West (UKK)
Official registry OCID: ocds-h6vhtk-066842 Find a Tender

How it was run

Official notice

Run through: portal not identified

Electronic submission allowedLanguage: EN

Submission deadline: 6 Apr 2026, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

url.uk.m.mimecastprotect.com/s/4Q5nCkrBzig2RRWh2f… ↗

Timeline

12 Mar 2026 → 19 Jun 2026 · 6 dates

Tender notice published222 days ago
12 Mar 2026, 12:22 GMT
Submission deadline196 days ago
6 Apr 2026, 23:59 BST
Award decision expected by152 days ago
20 May 2026, 23:59 BST
Assessment summaries sent145 days ago
28 May 2026, 00:00 BST
Contract starts141 days ago
1 Jun 2026, 00:00 BST
Latest notice published123 days ago
19 Jun 2026, 13:08 BST

Notice history

5 events · 3 releases on Find a Tender · since 12 Mar 2026

Tender notice published
12 Mar 2026, 12:22 GMT
UK4
Contract award notice published
28 May 2026, 15:36 BST
UK6
Status changed to complete
28 May 2026, 15:36 BST
Contract signature expected
9 Jun 2026, 23:59 BST
scheduled
Contract details notice published
19 Jun 2026, 13:08 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £326,7501 award exc. VAT

Bids received 85 from SMEs

Contracts signed 1latest 14 Jun 2026

Awarded to	Value	Date	Status
Field Consulting LtdSME9 Jun 2026 – 8 Jun 2027 · up to 8 Nov 2027Extensions: Can be extended by 6 months by mutual agreement if the overall timetable programme implementation delays	£326,750	28 May 2026	Awarded

Contracts

Contract 1 · Field Consulting LtdSME
Signed
14 Jun 2026
Value
£326,750
Period
15 Jun 2026 – 15 Jun 2027 · up to 15 Dec 2027 with extensions
Status
active
Extensions
By mutual agreement
6 agreed KPIs: Public & Stakeholder Engagement · Consultation Webpage Performance · Response Processing Accuracy …
- Public & Stakeholder Engagement
- Consultation Webpage Performance, 99.5% uptime during consultation; WCAG 2.1 AA compliance
- Response Processing Accuracy, Less than 1% error rate in coding, categorisation, and analysis
- Enquiry Handling, 90% of enquiries responded to within SLA timeframes
- Event Delivery, 100% of planned drop‑in and engagement events delivered on schedule
- Post‑Consultation Strategy Delivery, Complete, actionable strategy aligned with SWR timetable programme

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8final-stage tenders	5	0	—

Contracting authority & participating public bodies

SOUTH WESTERN RAILWAY LIMITED

Contracting authorityPublic undertaking GB-COH: 03266760 · GB-PPON: PQHL-7495-VCQT South Bank Central 4th Floor, 30 Stamford Street,, London, London, SE1 9LQContact email

Bidders & participating suppliers

1 commercial party on the notice

FIELD CONSULTING LIMITEDAwarded supplierGB-COH: 08777648GB-PPON: PYZM-1112-PMLZ 6th Floor 9 Appold Street, London, London, EC2A 2APContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractPDF

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender19 Jun 2026, 13:08 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender28 May 2026, 15:36 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Mar 2026, 12:22 GMT