Find a TenderAwarded
Published 30 May 2025, 14:05 BST

Official UK procurement notice

MTC for Planned Preventive Maintenance of Fire & Security

Official notice

Authority: Dumfries and Galloway Council (Local council)

20 lotsServicesOpen procedureSME suitableMax 20 lots to bid
Published estimate£806,000total for 20 lots · 1 value update
Submissions closed 4 Mar 2026awarded 7 Jul 2026
Awarded to Cumbria Waste Recycling Ltd +2 more6 awards

What is being bought20 lots · detail below

Published requirement description

This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include:

-Fire Alarms

-Radio Fire Alarms

-Intruder Systems

-Panic Alarms

-Access Systems

-CCTV Systems

-Fire Suppression Systems

-VESDA Systems

This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.

  • Recurrence: On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.

CPV: Alarm systems · Burglar and fire alarms · Burglar-alarm systems · Closed-circuit surveillance system · Closed-circuit television apparatus · Closed-circuit television cameras · Emergency and security equipment · Fire-alarm systems · Household-refuse disposal services · Non-hazardous refuse and waste treatment and disposal services · Refuse disposal and treatment · Refuse recycling services · +5 more

Lots and requirements (20)Procurement structure

20 lots · no lot values published · a supplier may bid for at most 20 of them · same evaluation weights on every lot
Lot #1Fibres (mixed paper, card & cardboard) (Annan)AwardedRenewal

The Contract requires the successful Contractor to carry out the servicing and maintenance of all equipment listed within the Schedule of Rates. All rates supplied within the SOR should include any access equipment required and time to identify the fault.

Full details are available within the Specification for Planned Preventative Maintenance of Fire & Security located within the documents provided.

Delivery: Scotland · Council properties throughout Dumfries and Galloway.
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #2Fibres (mixed paper, card & cardboard) (Stranraer)CancelledRenewal

This resource stream consists of all paper fibres collected at the kerbside in DGC’s “Paper, Card and Cardboard” blue bin in the Wigtown operational area of Dumfries and Galloway and in skips from the HWRCs in that area. All of the Wigtown area kerbside collected and HWRC skip mixed paper fibres are deposited and bulked at the SZWP Waste Transfer Station.

This material is offered loose (i.e., not baled). This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) walking floor articulated vehicle, or another suitable vehicle type as agreed.

(EWC 20 01 01)

Delivery: Scotland · Stranraer, Dumfries and Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #3Fibres (mixed paper, card & cardboard) (Dumfries & Castle Douglas)CancelledRenewal

This resource stream consists of all paper fibres collected at the kerbside in DGC’s “Paper, Card and Cardboard” blue bin in the Nithsdale and Stewartry operational areas of Dumfries and Galloway and in skips from the HWRCs in these areas.

This material is offered loose (i.e., not baled). This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) walking floor articulated vehicle, or another suitable vehicle type as agreed.

(EWC 20 01 01)

Delivery: Scotland · Dumfries, Dumfries and Galloway.
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #4Containers (metals, plastics & cartons) (Annan)CancelledRenewal

This resource stream consists of all the containers dry recyclate stream (i.e., food & drink cans; plastic bottles, pots, tubs & trays; and food & drink cartons (aka ‘Tetra-Paks’)) collected at the kerbside in DGC’s “Metals, Plastics and Cartons” red bin in the Annandale & Eskdale (A&E) operational area of Dumfries and Galloway and in skips from the HWRCs in that area. All of the A&E kerbside collected and HWRC skip containers material stream is deposited and bulked at the Annan Waste Transfer Station.

This material is offered loose (i.e., not baled). This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) walking floor articulated vehicle, or another suitable vehicle type as agreed.

(EWC 15 01 06)

Delivery: Scotland · Annan, Dumfries and Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #5Containers (metals, plastics & cartons) (Stranraer)CancelledRenewal

This resource stream consists of all the containers dry recyclate stream (i.e., food & drink cans; plastic bottles, pots, tubs & trays; and food & drink cartons (aka ‘Tetra-Paks’)) collected at the kerbside in DGC’s “Metals, Plastics and Cartons” red bin in the Wigtown operational area of Dumfries and Galloway and in skips from the HWRCs in that area. All of the Wigtown kerbside collected and HWRC skip containers material stream is deposited and bulked at the SZWP Waste Transfer Station.

This material is offered loose (i.e., not baled). This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) walking floor articulated vehicle, or another suitable vehicle type as agreed.

(EWC 15 10 06)

Delivery: Scotland · Stranraer, Dumfries & Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #6Containers (metals, plastics & cartons) (Dumfries & Castle Douglas)CancelledRenewal

This resource stream consists of all the containers dry recyclate stream (i.e., food & drink cans; plastic bottles, pots, tubs & trays; and food & drink cartons (aka ‘Tetra-Paks’)) collected at the kerbside in DGC’s “Metals, Plastics and Cartons” red bin in the Nithsdale and Stewartry operational areas of Dumfries and Galloway and in skips from the HWRCs in these areas.

This material is offered loose (i.e., not baled). This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) walking floor articulated vehicle, or another suitable vehicle type as agreed.

(EWC 15 01 06)

Delivery: Scotland · Dumfries, Dumfries and Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #7Container Glass (Annan)CancelledRenewal

This resource stream consists of the glass bottles & jars collected at recycling points and HWRCs in the Annandale & Eskdale (A&E) operational area of Dumfries and Galloway and then deposited and bulked at the Annan Waste Transfer Station.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) walking floor articulated vehicle, or another suitable vehicle type as agreed.

(EWC 15 01 07)

Delivery: Scotland · Annan, Dumfries & Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #8Container Glass (Dumfries)AwardedRenewal

This resource stream consists of the glass bottles & jars collected at recycling points and HWRCs; and the commercial glass bottles collected in the Nithsdale operational area of Dumfries and Galloway and deposited and bulked at the Dumfries MBT Plant/DZWP site.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) walking floor articulated vehicle, or another suitable vehicle type as agreed.

(EWC 15 01 07)

Delivery: Scotland · Dumfries, Dumfries and Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #9Container Glass (Castle Douglas)AwardedRenewal

This resource stream consists of the glass bottles & jars collected at recycling points and HWRCs in the Stewartry operational area of Dumfries and Galloway and deposited and bulked at the Castle Douglas Waste Transfer Station.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) walking floor articulated vehicle, or another suitable vehicle type as agreed.

(EWC 15 01 07)

Delivery: Scotland · Castle Douglas, Dumfries and Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #10Container Glass (Stranraer)CancelledRenewal

This resource stream consists of the glass bottles & jars collected at recycling points and HWRCs in the Wigtown operational area of Dumfries and Galloway. All of the Wigtown area container glass is deposited and bulked at the SZWP Waste Transfer Station.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) walking floor articulated vehicle, or another suitable vehicle type as agreed.

(EWC 15 01 07)

Delivery: Scotland · Stranraer, Dumfries and Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #11Used Engine OilCancelledRenewal

This resource stream consists of waste engine oil deposited by householders in bunded tanks located at eleven of DGC’s twelve HWRCs around Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) vehicle. The service provider is responsible for collecting in compliance with the Special Waste Regulations (i.e., provision of the consignment notes etc. as required).

(EWC 20 01 26*)

Delivery: Scotland · Sites throughout Dumfries and Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #12Used Cooking OilCancelledRenewal

This resource stream consists of waste cooking oil deposited by householders in bunded tanks located at two of DGC’s twelve HWRCs around Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) vehicle.

(EWC 20 01 25)

Delivery: Scotland · Sites throughout Dumfries & Galloway
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #13Scrap Metal (Annandale & Eskdale Area)CancelledRenewal

This resource stream consists of scrap metal from HWRCs in the Annandale & Eskdale (A&E) operational area of Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own roll-on roll-off skips.

(EWC 20 01 40)

Delivery: Scotland · Annandale & Eskdale
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #14Scrap Metal (Nithsdale Area)CancelledRenewal

This resource stream consists of scrap metal from HWRCs in the Nithsdale operational area of Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own roll-on roll-off skips.

(EWC 20 01 40)

Delivery: Scotland · Nithsdale
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #15Scrap Metal (Stewartry Area)CancelledRenewal

This resource stream consists of scrap metal from HWRCs in the Stewartry operational area of Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own roll-on roll-off skips.

(EWC 20 01 40)

Delivery: Scotland · Stewartry area.
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #16Scrap Metal (Wigtown Area)CancelledRenewal

This resource stream consists of scrap metal from HWRCs in the Wigtown operational area of Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own roll-on roll-off skips.

(EWC 20 01 40)

Delivery: Scotland · Wigtown area.
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #17Lead Acid Batteries (e.g., car batteries) (Annandale & Eskdale Area)AwardedRenewal

This resource stream consists of lead acid (car) batteries from HWRCs in the Annandale & Eskdale (A&E) operational area of Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) box van vehicle, or another suitable vehicle type as agreed.

(EWC 20 01 33*)

Delivery: Scotland · Annandale & Eskdale
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #18Lead Acid Batteries (e.g., car batteries) (Nithsdale Area)AwardedRenewal

This resource stream consists of lead acid (car) batteries from HWRCs in the Nithsdale operational area of Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) box van vehicle, or another suitable vehicle type as agreed.

(EWC 20 01 33*)

Delivery: Scotland · Nithsdale
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #19Lead Acid Batteries (e.g., car batteries) (Stewartry Area)AwardedRenewal

This resource stream consists of lead acid (car) batteries from HWRCs in the Stewartry operational area of Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) box van vehicle, or another suitable vehicle type as agreed.

(EWC 20 01 33*)

Delivery: Scotland · Stewartry Area
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed
Lot #20Lead Acid Batteries (e.g., car batteries) (Wigtown Area)CancelledRenewal

This resource stream consists of lead acid (car) batteries from HWRCs in the Wigtown operational area of Dumfries and Galloway.

This Lot will be collected by the winning bidder in their own (or a suitably qualified sub-contractor’s) box van vehicle, or another suitable vehicle type as agreed.

(EWC 20 01 33*)

Delivery: Scotland · Wigtown Area
Extensions: The contract will operate for an initial three year period with an option to extend for a further 12-month period.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 20 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation1
  • Suitability

    Bidders should hold any and all permits and licences and or, an ability to demonstrate any licence exemption, as required, including but not limited to: The Pollution Prevention and Control (Scotland) Regulations 2012; The Waste Management Licensing (Scotland) Regulations 2011 (as amended); and The Landfill (Scotland) Regulations 2003 (as amended) or the equivalent legislation in England and Wales, for all Waste Treatment facilities the bidder is offering, as issued by SEPA or their equivalent body in other jurisdictions. Details of the local Environmental Agency office that issued the licence(s) for the site or facility proposed should be provided.

    Tenderers for all Lots must have the appropriate Pollution Prevention and Control (PPC) Permit, Waste Management Licence (WML) or relevant Waste Exemption demonstrating that their proposed initial waste destination (Service Provider’s Nominated Facility) can legally accept, store and treat etc. any waste stream bid for.

    Hold the required Waste Carrier Licences (or exemptions) in accordance with the Control of Pollution (Amendment) Act 1989 and The Controlled Waste (Registration of Carriers and Seizure of Vehicles) Regulations 1991 or equivalent

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.

First published
30 May 2025, 14:05 BST
Last source update
20 Jul 2026, 09:46 BST
Award evaluation window
25 Feb 2026 – …
Authority reference
DGCP-0104
FTS notice number
2026/S 000-068075
Classification (CPV)
Alarm systemsBurglar and fire alarmsBurglar-alarm systemsClosed-circuit surveillance systemClosed-circuit television apparatusClosed-circuit television camerasEmergency and security equipmentFire-alarm systemsHousehold-refuse disposal servicesNon-hazardous refuse and waste treatment and disposal services
+7 moreRefuse disposal and treatmentRefuse recycling services
Delivery area
Scotland (UKM92)
Official registry OCID
ocds-h6vhtk-0529ce Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

For details of the conditions relevant to the contract, please see the MTC Planned Preventive Maintenance for Fire & Security Invitation to Tender and Specification documents in the Public Contract Scotland Tender site Buyer Attachments area of ITT 62563.

Publisher note: (SC Ref:837841)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
4 Mar 2026, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
120 days from the deadline
Bids opened
25 Feb 2026, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Feb 2026 → 20 Jul 2026 · 3 dates
  1. Bids opened237 days ago
    25 Feb 2026, 12:00 GMT
  2. Submission deadline230 days ago
    4 Mar 2026, 12:00 GMT
  3. Notice published92 days ago
    20 Jul 2026, 09:46 BST

Notice history

6 events · 5 releases on Find a Tender · since 14 Jan 2026
  1. Status changed to complete
    14 Jan 2026, 13:55 GMT
  2. Published value published: £806,000
    23 Jan 2026, 09:09 GMT
  3. Status changed to active
    23 Jan 2026, 09:09 GMT
  4. Deadline moved to 25 Feb 2026, 12:00 GMT
    23 Jan 2026, 09:09 GMT
    +238 days · was 2 Jul 2025, 12:00 BST
  5. Deadline moved to 4 Mar 2026, 12:00 GMT
    19 Feb 2026, 10:06 GMT
    +7 days · was 25 Feb 2026, 12:00 GMT
  6. Status changed to complete
    20 Jul 2026, 09:46 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.225 Feb 20264 Mar 2026+7 d
—Bid openingConditions for opening of tenders · IV.2.725 Feb 20264 Mar 2026+7 d

Request for extension to deadline from interested parties.

Routine re-releases (5)
  • 2026-01: 1 release · 14 Jan 2026
  • 2025-05: 1 release · 30 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 21
Awarded value £1,907,44413 contracts exc. VAT
Bids received 2421 from SMEs
Contracts signed 13latest 7 Jul 2026

15 further award records carry no date or value.

Contracts

  • Contract 068075-2026-DGCP-0104-1

    Signed
    7 Jul 2026
    Value
    £875,773
    Status
    active
  • Fibres (mixed paper, card & cardboard) (Annan) · Cumbria Waste Recycling LtdSME

    Signed
    5 Jan 2026
    Value
    £213,480
    Status
    active
  • Container Glass (Dumfries) · MKD 32 LtdSME

    Signed
    5 Jan 2026
    Value
    £243,048
    Status
    active
  • Container Glass (Castle Douglas) · MKD 32 LtdSME

    Signed
    5 Jan 2026
    Value
    £66,092
    Status
    active
  • Fibres (mixed paper, card & cardboard) (Stranraer)

    Signed
    5 Jan 2026
    Value
    £146,880
    Status
    active
  • Containers (metals, plastics & cartons) (Annan)

    Signed
    5 Jan 2026
    Value
    £95,231
    Status
    active
  • Containers (metals, plastics & cartons) (Stranraer)

    Signed
    5 Jan 2026
    Value
    £140,213
    Status
    active
  • Container Glass (Stranraer)

    Signed
    5 Jan 2026
    Value
    £66,731
    Status
    active
  • Container Glass (Annan)

    Signed
    5 Jan 2026
    Value
    £28,700
    Status
    active
  • Lead Acid Batteries (e.g., car batteries) (Annandale & Eskdale Area) · Rosefield Salvage LtdSME

    Signed
    22 Dec 2025
    Value
    £4,352
    Status
    active
  • Lead Acid Batteries (e.g., car batteries) (Nithsdale Area) · Rosefield Salvage LtdSME

    Signed
    22 Dec 2025
    Value
    £20,672
    Status
    active
  • Lead Acid Batteries (e.g., car batteries) (Stewartry Area) · Rosefield Salvage LtdSME

    Signed
    22 Dec 2025
    Value
    £4,352
    Status
    active
  • Lead Acid Batteries (e.g., car batteries) (Wigtown Area)

    Signed
    22 Dec 2025
    Value
    £1,920
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Fibres (mixed paper, card & cardboard) (Annan)7bids · 7 electronic · 7 from abroad4——
2 · Fibres (mixed paper, card & cardboard) (Stranraer)2bids · 2 electronic · 2 from abroad2——
4 · Containers (metals, plastics & cartons) (Annan)1bids · 1 electronic · 1 from abroad1——
5 · Containers (metals, plastics & cartons) (Stranraer)1bids · 1 electronic · 1 from abroad1——
7 · Container Glass (Annan)2bids · 2 electronic · 2 from abroad2——
8 · Container Glass (Dumfries)2bids · 2 electronic · 2 from abroad2——
9 · Container Glass (Castle Douglas)2bids · 2 electronic · 2 from abroad2——
10 · Container Glass (Stranraer)2bids · 2 electronic · 2 from abroad2——
17 · Lead Acid Batteries (e.g., car batteries) (Annandale & Eskdale Area)2bids · 2 electronic · 2 from abroad2——
18 · Lead Acid Batteries (e.g., car batteries) (Nithsdale Area)1bids · 1 electronic · 1 from abroad1——
19 · Lead Acid Batteries (e.g., car batteries) (Stewartry Area)1bids · 1 electronic · 1 from abroad1——
20 · Lead Acid Batteries (e.g., car batteries) (Wigtown Area)1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Dumfries and Galloway Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Procurement Team, Carruthers House, Dumfries, Scotland, DG1 2HPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dumfries Sheriff CourtReview body Dumfries

Bidders & participating suppliers

5 commercial parties on the notice
  • Chubb Fire & Security LimitedAwarded supplier Chubb House, Shadsworth Road, Blackburn, UK, BB1 2PRContact phone
  • Cumbria Waste Recycling LtdAwarded supplier Unit 5a Wavell Drive, Rosehill Industrial Estate, Carlisle, North West, CA1 2STContact phone
  • King Brothers LtdAwarded supplier Fountain way, Blackparks industrial estate, Stranraer, Scotland, DG9 7UDContact phone
  • MKD 32 LtdAwarded supplier 32 Capesthorne Road, Chester, North West, CH3 7GAContact phone
  • Rosefield Salvage LtdAwarded supplier Lochside Ind Est, Irongray Road, Dumfries, Scotland, DG2 0HSContact phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria