Official UK procurement notice
Mayfield School Cleaning Tender
Procurement agent: Educo·On behalf of: Mayfield School (from the title)
Sectors: Cleaning & Environmental Services (90) Delivery: UKLondon (UKI53)
Published estimate£2,140,000≈ £713k / year · £2,568,000 inc. VAT35.9% below published estimate
Submissions closed 15 Jul 2025awarded 14 Oct 2025
Award (standstill) to Atlas FM Limited
Contract term 3 yrsends 31 Dec 2028 · up to 31 Dec 2030 with extensions · starts 1 Jan 2026
What is being bought
Published requirement description52 week cleaning services to include deep cleans and procurement of consumables at Mayfield School
- How the procedure runs: 2 stage process with a final presentation
- No preliminary market engagement: all information is included in the documents with further days added to the response time at the second stage.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,140,000
Pre-qualification & selection criteria (PQQ)1
- Condition of participationshortlisting
Financial and qualitative. requiring Contractors to supply key financial information and respond to specific operational questions
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Financial: 20%
- Operational: 80%
Published award criteria (2)
- Financial: Provision of financial data that meets tender requirements
- Operational: Response to specific operational questions concerning the tenderers ability to meet the requirements
Conditions of participation1
- Condition of participationshortlisting
Financial and qualitative. requiring Contractors to supply key financial information and respond to specific operational questions
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Jun 2025, 14:48 BST
- Last source update
- 29 Oct 2025, 16:42 GMT
- Award evaluation window
- Submission end – 24 Oct 2025
- FTS notice number
2025/S 000-033012- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054e6cFind a Tender
- How it runs
2 stage process with a final presentation
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Requests to participate (first stage)
- 15 Jul 2025, 12:00 BST
- Submission deadline
- 15 Jul 2025, 12:00 BST
- Clarification deadline
- 8 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
17 Jun 2025 → 1 Jan 2026 · 8 dates- Tender notice published17 Jun 2025, 14:48 BST
- Clarification questions by8 Jul 2025, 12:00 BST
- Submission deadline15 Jul 2025, 12:00 BST
- Award decision expected by363 days ago24 Oct 2025, 23:59 BST
- Assessment summaries sent360 days ago28 Oct 2025
- Latest notice published358 days ago29 Oct 2025, 16:42 GMT
- Standstill ends349 days ago7 Nov 2025, 23:59 GMT
- Contract starts295 days ago1 Jan 2026
Notice history
5 events · 2 releases on Find a Tender · since 17 Jun 2025- Tender notice published17 Jun 2025, 14:48 BSTUK4
- Contract award notice published29 Oct 2025, 16:42 GMTUK6
- Status changed to complete29 Oct 2025, 16:42 GMT
- Procurement method changed29 Oct 2025, 16:42 GMT
- Contract signature expected8 Nov 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,372,4871 award exc. VAT
Bids received 42 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Atlas FM LimitedCleaning Service Mayfield School1 Jan 2026 – 31 Dec 2028 | £1,372,487 | 14 Oct 2025standstill to 7 Nov 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 6 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeClients of the procurement agent
- Mayfield SchoolBeneficiary authoritynamed in the title
Bidders & participating suppliers
1 commercial party on the notice- Atlas FM LtdAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Selection Questionnaire Mayfield Cleaning
- Bidding documents and specifications Cleaning Agreement EXAMPLE
- Bidding documents and specificationsAccess: uploaded to mytenders portal
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender