Official UK procurement notice
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
Authority: Business Services Organisation Procurement and Logistics Service (Central government)·Consortium: 8 public authorities
What is being bought6 lots · detail below
Published requirement descriptionMaintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
CPV: HVAC packages · Inspection of ventilation system · Repair and maintenance services · Repair and maintenance services of dampers · Ventilation ducting · Ventilation equipment
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£298,729,613 together) · a supplier may bid for at most 6 of them · same evaluation weights on every lotLot #1HVAC Hygiene Inspection and VerificationAwardedRenewalPublished value£35,983,276
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 1 is the highest value in the following range: 2,251,913 GBP to 35,983,276 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 1.
Lot #2HVAC Hygiene Maintenance and CleaningAwardedRenewalPublished value£173,902,020
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 2 is the highest value in the following range: 11,268,157 GBP to 173,902,020 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the contract period for all Clients for Lot 2.
Lot #3Maintenance of Smoke Ventilation and Damper SystemsAwardedRenewalPublished value£23,395,240
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 3 is the highest value in the following range: 1,671,901 GBP to 23,395,240 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional equipment or high level services during the contract period for all Clients for Lot 3.
Lot #4Cleaning of Kitchen Extract SystemsAwardedRenewalPublished value£16,882,366
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 4 is the highest value in the following range: 1,030,352 GBP to 16,882,366 GBP which has been calculated on the basis of a 5 years Contract plus maximum 36 month extensions and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 4.
Lot #5Cleaning of Chilled Beams and Over-Door HeatersAwardedRenewalPublished value£14,024,884
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 5 is the highest value in the following range: 1,125,814 GBP to 14,024,884 GBP which has been calculated on the basis on a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 5.
Lot #6Supply of FiltersAwardedRenewalPublished value£34,541,827
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 6 is the highest value in the following range: 2,287,305 GBP to 34,541,827 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or high level of services during the Contract period for all Clients for Lot 6.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Price: 90%
- Social Value Considerations: 10%
Published award criteria (2)
- Social Value Considerations: 10
- Price: 90
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Sept 2024, 15:37 BST
- Last source update
- 12 Aug 2025, 14:18 BST
- Award evaluation window
- 26 Mar 2025 – …
- FTS notice number
2025/S 000-048063- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-049b3aFind a Tender
- Review procedure
PaLS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court: England, Wales and Northern Ireland.
Publisher note: This procurement is a joint procedure and Contract award is by a Central Purchasing Body. This Contract is not a joint Contract, it is a Central Purchasing Body Contract operated by Business Services Organisation Procurement and Logistics Service on behalf of the participants listed in Section I. The Contracting Authority has identified the Most Economically Advantageous Tender(s) (MEAT) on the basis of the highest totalled score for social value considerations and price/cost. Quality was assessed on a Pass/Fail basis. Compliance with all elements of the Specification and all other requirements as listed in the Tender documentation has been demonstrated. Full details of the evaluation process were provided as part of the Tender Evaluation Methodology and Marking Scheme (TEMMS)(SS20b) published with the tender.
How it was run
Official notice- Submission deadline
- 26 Mar 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 Mar 2025, 15:30 GMT
Timeline
31 Jan 2025 → 22 Sept 2025 · 5 dates- Next notice expected31 Jan 2025
- Submission deadline26 Mar 2025, 15:00 GMT
- Bids opened26 Mar 2025, 15:30 GMT
- Notice published12 Aug 2025, 14:18 BST
- Bids must remain valid until396 days ago22 Sept 2025, 23:59 BST
Notice history
7 events · 3 releases on Find a Tender · since 20 Feb 2025- Published value published: £209,885,29620 Feb 2025, 17:54 GMT
- Status changed to active20 Feb 2025, 17:54 GMT
- Procurement method changed20 Feb 2025, 17:54 GMT
- Deadline published: 26 Mar 2025, 15:00 GMT20 Feb 2025, 17:54 GMT
- Buyer details updated20 Feb 2025, 17:54 GMT
- Status changed to complete12 Aug 2025, 14:18 BST
- Buyer details updated12 Aug 2025, 14:18 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · HVAC Hygiene Inspection and Verification1 award | |||
| AIRISQ LIMITEDSME | £35,983,276 † | — | Awarded |
| Lot 2 · HVAC Hygiene Maintenance and Cleaning1 award | |||
| F. B. SMYTH CO LIMITEDSME, Ventilation Surveys & Services LtdSMEjoint award | £173,902,020 † | — | Awarded |
| Lot 3 · Maintenance of Smoke Ventilation and Damper Systems1 award | |||
| G S Stothers ME Engineering LimitedSME, Ventilation Surveys & Services LtdSMEjoint award | £23,395,240 † | — | Awarded |
| Lot 4 · Cleaning of Kitchen Extract Systems1 award | |||
| Ventilation Surveys & Services LtdSME | £16,882,366 † | — | Awarded |
| Lot 5 · Cleaning of Chilled Beams and Over-Door Heaters1 award | |||
| Ventilation Surveys & Services LtdSME | £14,024,884 † | — | Awarded |
| Lot 6 · Supply of Filters1 award | |||
| EXI-TITE AIR FILTRATION LTDSME | £34,541,827 † | — | Awarded |
Contracts
Lot 1 – HVAC Hygiene Inspection and Verification · AIRISQ LIMITEDSME
- Signed
- 22 Jul 2025
- Value
- £35,983,276
- Status
- active
Lot 2 – HVAC Hygiene Maintenance and Cleaning · F. B. SMYTH CO LIMITEDSME, Ventilation Surveys & Services LtdSME
- Signed
- 22 Jul 2025
- Value
- £173,902,020
- Status
- active
Lot 3 – Maintenance of Smoke Ventilation and Damper Systems · G S Stothers ME Engineering LimitedSME, Ventilation Surveys & Services LtdSME
- Signed
- 22 Jul 2025
- Value
- £23,395,240
- Status
- active
Lot 4 – Cleaning of Kitchen Extract Systems · Ventilation Surveys & Services LtdSME
- Signed
- 22 Jul 2025
- Value
- £16,882,366
- Status
- active
Lot 5 – Cleaning of Chilled Beams and Over-Door Heaters · Ventilation Surveys & Services LtdSME
- Signed
- 22 Jul 2025
- Value
- £14,024,884
- Status
- active
Lot 6 – Supply of Filters · EXI-TITE AIR FILTRATION LTDSME
- Signed
- 22 Jul 2025
- Value
- £34,541,827
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · HVAC Hygiene Inspection and Verification | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 2 · HVAC Hygiene Maintenance and Cleaning | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 3 · Maintenance of Smoke Ventilation and Damper Systems | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 4 · Cleaning of Kitchen Extract Systems | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 5 · Cleaning of Chilled Beams and Over-Door Heaters | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 6 · Supply of Filters | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
7 public bodies on the noticeConsortium members and other public bodies
- Belfast Health and Social Care TrustContracting authority
- Northern Health and Social Care TrustContracting authority
- Procurement and Logistics ServiceContracting authorityBody governed by public lawHealth
- South Eastern Health and Social Care TrustContracting authority
- Southern Health and Social Care TrustContracting authority
- Western Health and Social Care TrustContracting authority
Dispute resolution & review bodies
- Business Services OrganisationReview body
- Business Services Organisation, Procurement and Logistics ServicesReview body
Bidders & participating suppliers
5 commercial parties on the notice- AIRISQ LIMITEDAwarded supplier
- EXI-TITE AIR FILTRATION LTDAwarded supplier
- F. B. SMYTH CO LIMITEDAwarded supplier
- G S Stothers ME Engineering LimitedAwarded supplier
- VENTILATION SURVEYS SERVICES LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.