Official UK procurement notice
Maintenance of High Efficiency Particulate Air (HEPA) Filtration Units
Authority: Nottingham University Hospital NHS Trust (Central government)
What is being bought
Published requirement descriptionNottingham University Hospitals NHS Trust (The Client) is seeking a Contractor for provision of planned preventative servicing and maintenance (PPM), testing and reactive maintenance for its existing mobile high Efficiency particulate air (HEPA) filtration units at the relevant Premises and Locations; the Nottingham City Hospital and Queen’s Medical Centre.
The objective of the contract is to mitigate risks associated with airborne contamination.
Ventilation in the clinical setting is vital in reducing the risks of cross transmission. While this is well recognised in areas such as operating theatres, it is considered applicable to all clinical settings.
Ventilation works to dilute, disperse and remove particles in the air. This is especially important where patients with respiratory viruses are under the Authority’s care and/or undergoing procedures.
A contract was procured during 2020 for the purchase of ~250 mobile HEPA filtration units to complement the existing ventilation measures and mitigate the risk of cross transmission of COVID-19 infections through airborne contamination. The contract was for 5 years and included the initial purchase alongside ongoing servicing and maintenance.
It is envisaged the mobile HEPA filtration units are effective at mitigating other potential transmissible infections other than COVID i.e. Other seasonal respiratory viruses, MRSA, Pulmonary Tb, further reducing risks of cross transmission. Therefore, the Authority is currently preparing a business case for servicing and maintenance of the existing mobile HEPA air filtration units on an ongoing basis.
The purpose of this exercise is to gauge interest from the market, understand its capability to deliver the Services and seek your views to inform any eventual procurement exercise undertaken by the Authority. The objective is to identify and mitigate any potential issues to help ensure a “right first time” approach to any eventual procurement exercise.
CPV: Repair and maintenance services · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Nottingham University Hospital NHS Trust buys Repair and maintenance services of electrical and mechanical building installations (CPV 5071), and who usually turns up
Nottingham University Hospital NHS Trust’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Repair and maintenance services of electrical and mechanical building installations (CPV 5071) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in East Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside East Midlands.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 104 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 13%
2–333% / 7%
4–633% / 40%
7+33% / 40%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate13%
Within ±2%75%
Above estimate13%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5071Published estimate£500k
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 15 past lots.
A forecast, not a list of bidders.
1 bid13%
2–37%
4–640%
7+40%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jan 2026, 09:07 GMT
- Last source update
- 30 Jan 2026, 09:07 GMT
- Authority reference
C417511- FTS notice number
2026/S 000-008298- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06128fFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
30 Jan 2026 → 1 Nov 2026 · 4 dates- Planning notice published266 days ago30 Jan 2026, 09:07 GMT
- Market engagement237 days ago27 Feb 2026, 23:59 GMT
Suppliers are invited to download the PME document via the e-Tendering portal for more information:
health-family.force.com/s/Welcome ↗
Included within the document is a brief questionnaire. Suppliers are encouraged to respond to these questions which will help inform and shape the procurement process.
If you have any problems with the Electronic Portal., you should contact the helpdesk on 0800 9956035 or by sending an email to [email protected] . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.
- Tender notice expected143 days ago1 Jun 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 9 days1 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published30 Jan 2026, 09:07 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender