Find a TenderAwardedContract details notice

Published 30 Jul 2025, 12:05 BST

Official UK procurement notice

LU00987 - Supply of Corporate Workwear and Merchandise / Gifts

Authority: Loughborough University (Education)

3 lotsGoodsCompetitive flexible procedureAbove thresholdSME suitableMax 2 lots per supplier

Sectors: Clothing, footwear, luggage articles and accessories (18)Printed matter and related products (22)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: East Midlands (UKF2)

Published estimate£1,800,000total for 3 lots · £2,160,000 inc. VAT

Submissions closed 1 Sept 2025awarded 9 Dec 2025

Awarded to Arco Limited, Allwag Promotions Ltd2 awards

Contract term 1 yrends 26 Oct 2026 · up to 26 Oct 2031 with extensions · starts 27 Oct 2025

What is being bought3 lots · detail below

Published requirement description

This opportunity is to establish a contract with a suitably capable supplier(s) able to provide punctual deliveries of quality Corporate Workwear as well as Merchandise/Gifts.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

How the procedure runs: Receipt of Tenders, evaluation against conditions of participation, evaluation against award criteria, identification of top 3, presentations and negotiation, (optional) revised submissions, identification of preferred tenderer, issue of assessment summaries and standstill period.

CPV: Advertising material · Clothing, footwear, luggage articles and accessories · Glassware · Occupational clothing, special workwear and accessories · Special workwear · Umbrellas · Workwear accessories

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£1,800,000 together) · win at most 2 of them · evaluation weights differ by lot

Lot #1WorkwearAwardedRenewal 1 yrSMEPublished value£1,200,000

The supply of Workwear for delivery to Loughborough University

Contract period: 27 Oct 2025 – 26 Oct 2026 (1 yr) · up to 26 Oct 2031 with extensionsValue: £1,200,000 exc. VAT · £1,440,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligible

Extensions: Extensions will be for a minimum period of 1 year beyond the initial term up to a maximum of 5 additional years.

18000000 Clothing, footwear, luggage articles and accessories 18100000 Occupational clothing, special workwear and accessories 18130000 Special workwear 18140000 Workwear accessories

Lot #2Merchandise / GiftsAwardedRenewal 1 yrSMEPublished value£600,000

The supply of Merchandise / Gifts to Loughborough University

Contract period: 27 Oct 2025 – 26 Oct 2026 (1 yr) · up to 26 Oct 2031 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligible

Extensions: Extensions will be for a minimum period of 1 year beyond the initial term up to a maximum of 5 additional years.

18000000 Clothing, footwear, luggage articles and accessories 22462000 Advertising material 39295200 Umbrellas 39299000 Glassware

Lot #3Corporate Workwear and Gifts (joint requirement)Renewal 1 yrSMEPublished value£0

The supply of Corporate Workwear and Gifts to Loughborough University (joint requirement)

Contract period: 27 Oct 2025 – 26 Oct 2026 (1 yr) · up to 26 Oct 2031 with extensions

Delivery: East MidlandsEligibility: SME eligible

Extensions: Extensions will be for a minimum period of 1 year beyond the initial term up to a maximum of 5 additional years.

18000000 Clothing, footwear, luggage articles and accessories 18100000 Occupational clothing, special workwear and accessories 18130000 Special workwear 18140000 Workwear accessories 22462000 Advertising material 39295200 Umbrellas

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price
1 · Workwear	60%	40%
2 · Merchandise / Gifts	60%	40%
3 · Corporate Workwear and Gifts (joint requirement)	60%	40%

Lot distribution rule: We will be awarding EITHER Lots 1 and 2 OR Lot 3 (Lot 1 and Lot 2 requirements combined). Therefore the value of Lot 3 (if awarded) will be the combined value of Lots 1 and 2.

What this means for your bid

Price carries 40 points on every lot: a 10% discount moves about 4 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 30 Jul 2025, 12:05 BST
Last source update: 20 Jan 2026, 12:06 GMT
Award evaluation window: Submission end – 15 Oct 2025
Authority reference: LU00987
FTS notice number: 2025/S 000-044210
Latest notice: Contract details notice (UK7)
Classification (CPV): Advertising materialClothing, footwear, luggage articles and accessoriesGlasswareOccupational clothing, special workwear and accessoriesSpecial workwearUmbrellasWorkwear accessories
Delivery area: East Midlands (UKF2)
Official registry OCID: ocds-h6vhtk-0568e5 Find a Tender

How it runs: Receipt of Tenders, evaluation against conditions of participation, evaluation against award criteria, identification of top 3, presentations and negotiation, (optional) revised submissions, identification of preferred tenderer, issue of assessment summaries and standstill period.

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 1 Sept 2025, 12:00 BST
Clarification deadline: 22 Aug 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

30 Jul 2025 → 20 Jan 2026 · 8 dates

Tender notice published
30 Jul 2025, 12:05 BST
Clarification questions by
22 Aug 2025, 12:00 BST
Submission deadline
1 Sept 2025, 12:00 BST
Award decision expected by375 days ago
15 Oct 2025, 23:59 BST
Contract starts364 days ago
27 Oct 2025
Assessment summaries sent321 days ago
9 Dec 2025
Standstill ends311 days ago
18 Dec 2025, 23:59 GMT
Latest notice published278 days ago
20 Jan 2026, 12:06 GMT

Notice history

5 events · 3 releases on Find a Tender · since 30 Jul 2025

Tender notice published
30 Jul 2025, 12:05 BST
UK4
Contract award notice published
9 Dec 2025, 14:05 GMT
UK6
Status changed to complete
9 Dec 2025, 14:05 GMT
Contract signature expected
20 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
20 Jan 2026, 12:06 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £1,800,0002 awards exc. VAT

Bids received 65 from SMEs

Contracts signed 2latest 19 Jan 2026

Awarded to	Value	Date	Status
Lot 1 · Workwear1 award
Arco Limited22 Dec 2025 – 21 Dec 2026 · up to 21 Dec 2031Extensions: Extensions will be for a minimum period of 1 year beyond the initial term up to a maximum of 5 additional years.	£1,200,000	9 Dec 2025	Awarded
Lot 2 · Merchandise / Gifts1 award
Allwag Promotions LtdSME22 Dec 2025 – 21 Dec 2026 · up to 21 Dec 2031Extensions: Extensions will be for a minimum period of 1 year beyond the initial term up to a maximum of 5 additional years.	£600,000	9 Dec 2025	Awarded

Contracts

Contract 1 · Arco Limited
Signed
19 Jan 2026
Value
£1,200,000
Period
20 Jan 2026 – 19 Jan 2027 · up to 19 Jan 2032 with extensions
Status
active
Extensions
Extensions will be for a minimum period of 1 year beyond the initial term up to a maximum of 5 additional years.
Contract 2 · Allwag Promotions LtdSME
Signed
19 Jan 2026
Value
£600,000
Period
20 Jan 2026 – 19 Jan 2027 · up to 19 Jan 2032 with extensions
Status
active
Extensions
Extensions will be for a minimum period of 1 year beyond the initial term up to a maximum of 5 additional years.

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Workwear	3final-stage tenders · 10 at stage one	2	0	—
2 · Merchandise / Gifts	3final-stage tenders · 7 at stage one	3	0	—

Contracting authority & participating public bodies

Loughborough University

Contracting authorityPublic authority - sub-central government GB-PPON: PRGT-9932-PLJN Epinal Way, Loughborough, East Midlands, LE11 3TUContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice

Allwag Promotions LimitedAwarded supplierGB-PPON: PXNM-7885-JLRJ Merchandise House, The Street, Hatfield Peverel, Chelmsford, East of England, CM3 2DPContact name, email
Arco LimitedAwarded supplierGB-PPON: PWTT-5519-WWTJ 1 Blackfriargate, Hull, East Yorkshire, Hull, Yorkshire & Humber, HU1 1BHContact name, email, phone

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender20 Jan 2026, 12:06 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender20 Jan 2026, 12:06 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Dec 2025, 14:05 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Dec 2025, 14:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender30 Jul 2025, 12:05 BST

What is being bought3 lots · detail below

Lots and requirements (3)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Bidders & participating suppliers

Official documents & specifications (5)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).