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Official procurement procedure

Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]

HVAC packages
Inspection of ventilation system
Repair and maintenance services
+3 more
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published6
Procurement Intelligence
Published evidence · v1
Suitable for SMEs
Prepared 7 Sept 2026, 16:40 BST
A pre-calculated analytical view of official UK procurement facts, competition benchmarks and decision timelines.
Bid readiness
Review notice
Submission deadline not published
Check official notice for submission route
Scope structure
6lots
6 lots · 6 published items
4 published CPV families
Decision Velocity
~52 days
Typical sector award window after deadline
Sector median: 52 days
Contract lifecycle
Not published
No future linked contract end in retained records
No published extension signal
Pricing & Budget Savings
£298,729,613
Contract/award value: £298,729,613
5 award suppliers linked
Bidding Competition
6 bids
6 SME bids · 6 electronic
No bid spread metrics published
Sector Market Benchmark (CPV 39)
Based on 44 published procedures
Median Winning Discount
78%
Award reduction below published budget
Typical Bids Received
2 bidders
Median competitive participation in sector
Typical Evaluation Window
52 days
Median time between deadline and award
Top Contenders in this Sector (CPV 39)
Active commercial suppliers winning public contracts in this field
SupplierAwards won in sectorTotal awarded valueAvg. winning discount
Marketing at the Mill LtdCRN: 03998976
13 contracts£3,080At ceiling / not disclosed
STEPHENS CATERING EQUIPMENT CO LTD
9 contracts£425,823,945At ceiling / not disclosed
City Building (Contracts) LLP/RSBi
8 contracts£2,652,900,300At ceiling / not disclosed
BUNZL MCLAUGHLIN
8 contracts£340,158,571At ceiling / not disclosed
MP Group UK Limited
7 contracts£28,823,300,000At ceiling / not disclosed
Bell Decorating Group Limited
7 contracts£892,900,000At ceiling / not disclosed
MOFFETT AND SONS LIMITED T/A Balmoral Furniture
7 contracts£698,691,956At ceiling / not disclosed
Banner Group Limited
7 contracts£499,242,760At ceiling / not disclosed
The AD Construction Group (Architectural Decorators Ltd)
6 contracts£16,721,050,000At ceiling / not disclosed
Bell Group Limited
6 contracts£6,276,727,396At ceiling / not disclosed
Evidence coverage
7/12 core inputs published
Standard procedure facts
Comparable published opportunities
Historic records ranked from matching published evidence. They are research comparables, not expected competitors or a price forecast.
Published procedurePublished valueMatching evidence
Technical Support Services 2026Procurement for Housing · 2 Sept 2026, 14:08 BST
£260,000,000
same CPV family
same region
Measured Term Contract for the Delivery of Responsive Maintenance, Minor Aids and Adaptations, Void Property Works, Out-of-Hours Emergency Works, and Preventative Maintenance ServicesWoven Housing Association · 2 Sept 2026, 15:30 BST
£16,000,000
same CPV family
same region
Pre-Market Engagement Questionnaire: Tree Surgery and Tree Surveyingthe Education Authority · 28 Aug 2026, 12:00 BST
£6,400,000
same CPV family
same region
Total Bed Management for SEHSCTBusiness Services Organisation Procurement and Logistics Service · 4 Sept 2026, 11:19 BST
£7,437,500
same CPV family
same region
Elizabeth Line Tunnel Ventilation and Controls System MaintenanceTransport for London · 7 Sept 2026, 13:13 BST
£19,000,000
same CPV family
Method: tender-intelligence-v1. Values and dates are retained OCDS facts; missing source data remains unknown.
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Business Services Organisation, Procurement and Logistics Service: "Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]". Published status: complete. Published value: Value not published. 6 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityBusiness Services Organisation, Procurement and Logistics ServiceScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Business Services Organisation, Procurement and Logistics Service
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Business Services Organisation, Procurement and Logistics Service. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
6Bids / Report (median)
0% of reports have one bid · Mean: 5.9 bids
Supplier ConcentrationModerate Concentration
VENTILATION SURVEYS SERVICES LIMITEDTop vendor: 43.7% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 17 active published awards; 17 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers in this Category (CPV 39):
Supplier NameHistoric AwardsAttributable ValueAvg. Price Discount
VENTILATION SURVEYS SERVICES LIMITED4 wins£228,204,510—
Caterserve N I2 wins£3,640,000—
F. B. SMYTH CO LIMITED1 win£173,902,020—
AIRISQ LIMITED1 win£35,983,276—
EXI-TITE AIR FILTRATION LTD1 win£34,541,827—
Procedure terms
Contracting AuthorityBusiness Services Organisation, Procurement and Logistics Service
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published12 Aug 2025, 14:18 BST
Last source update12 Aug 2025, 14:18 BST
Recurring procurementNot published
ClassificationHVAC packages, Inspection of ventilation system, Repair and maintenance services, Repair and maintenance services of dampers, Ventilation ducting, Ventilation equipment
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-049b3a
What is being bought
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
What changed
From the official release history
  1. tender value changed
    12 Aug 2025, 14:18 BST
  2. Status changed to complete
    12 Aug 2025, 14:18 BST
  3. Official notice release published
    12 Aug 2025, 14:18 BST
  4. Submission deadline changed to published date
    12 Aug 2025, 14:18 BST
  5. Buyer information updated
    12 Aug 2025, 14:18 BST
  6. Published value updated to £209,885,296
    20 Feb 2025, 17:54 GMT
  7. Status changed to active
    20 Feb 2025, 17:54 GMT
  8. Official notice release published
    20 Feb 2025, 17:54 GMT
  9. Submission deadline changed to 26 Mar 2025, 15:00 GMT
    20 Feb 2025, 17:54 GMT
  10. Buyer information updated
    20 Feb 2025, 17:54 GMT
  11. Status changed to planned
    16 Sept 2024, 15:37 BST
  12. Official notice release published
    16 Sept 2024, 15:37 BST
  13. Buyer information updated
    16 Sept 2024, 15:37 BST
Lots and requirements (6)
Published by the contracting authority
  • Lot 1 · #1
    Lot 1 – HVAC Hygiene Inspection and Verification
    cancelled
    Published valueNot published
    Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 1 is the highest value in the following range: 2,251,913 GBP to 35,983,276 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 1.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Lot 2 – HVAC Hygiene Maintenance and Cleaning
    cancelled
    Published valueNot published
    Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 2 is the highest value in the following range: 11,268,157 GBP to 173,902,020 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the contract period for all Clients for Lot 2.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Lot 3 – Maintenance of Smoke Ventilation and Damper Systems
    cancelled
    Published valueNot published
    Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 3 is the highest value in the following range: 1,671,901 GBP to 23,395,240 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional equipment or high level services during the contract period for all Clients for Lot 3.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Lot 4 – Cleaning of Kitchen Extract Systems
    cancelled
    Published valueNot published
    Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 4 is the highest value in the following range: 1,030,352 GBP to 16,882,366 GBP which has been calculated on the basis of a 5 years Contract plus maximum 36 month extensions and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 4.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 5 · #5
    Lot 5 – Cleaning of Chilled Beams and Over-Door Heaters
    cancelled
    Published valueNot published
    Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 5 is the highest value in the following range: 1,125,814 GBP to 14,024,884 GBP which has been calculated on the basis on a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 5.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 6 · #6
    Lot 6 – Supply of Filters
    cancelled
    Published valueNot published
    Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794] Additional information: The estimated value for Lot 6 is the highest value in the following range: 2,287,305 GBP to 34,541,827 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or high level of services during the Contract period for all Clients for Lot 6.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    12 Aug 2025, 14:18 BST
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Award active
    Not published · Not published
  6. Award active
    Not published · Not published
  7. Award active
    Not published · Not published
  8. Contract active
    Signed 22 Jul 2025, 00:00 BST · £35,983,276
  9. Contract active
    Signed 22 Jul 2025, 00:00 BST · £173,902,020
  10. Contract active
    Signed 22 Jul 2025, 00:00 BST · £23,395,240
  11. Contract active
    Signed 22 Jul 2025, 00:00 BST · £16,882,366
  12. Contract active
    Signed 22 Jul 2025, 00:00 BST · £14,024,884
  13. Contract active
    Signed 22 Jul 2025, 00:00 BST · £34,541,827
Commercial outcome and competition
Awards
AIRISQ LIMITED
Not published · Not published · active
F. B. SMYTH CO LIMITED, VENTILATION SURVEYS SERVICES LIMITED
Not published · Not published · active
G S Stothers ME Engineering Limited, VENTILATION SURVEYS SERVICES LIMITED
Not published · Not published · active
VENTILATION SURVEYS SERVICES LIMITED
Not published · Not published · active
VENTILATION SURVEYS SERVICES LIMITED
Not published · Not published · active
EXI-TITE AIR FILTRATION LTD
Not published · Not published · active
Contracts
Lot 1 – HVAC Hygiene Inspection and Verification
£35,983,276 · signed 22 Jul 2025, 00:00 BST · active
Lot 2 – HVAC Hygiene Maintenance and Cleaning
£173,902,020 · signed 22 Jul 2025, 00:00 BST · active
Lot 3 – Maintenance of Smoke Ventilation and Damper Systems
£23,395,240 · signed 22 Jul 2025, 00:00 BST · active
Lot 4 – Cleaning of Kitchen Extract Systems
£16,882,366 · signed 22 Jul 2025, 00:00 BST · active
Lot 5 – Cleaning of Chilled Beams and Over-Door Heaters
£14,024,884 · signed 22 Jul 2025, 00:00 BST · active
Lot 6 – Supply of Filters
£34,541,827 · signed 22 Jul 2025, 00:00 BST · active
Bid statistics
bids: 6 (lot 1)
electronicBids: 6 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 6 (lot 1)
smeBids: 6 (lot 1)
bids: 6 (lot 2)
electronicBids: 6 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 6 (lot 2)
smeBids: 6 (lot 2)
bids: 6 (lot 3)
electronicBids: 6 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 6 (lot 3)
smeBids: 6 (lot 3)
bids: 6 (lot 4)
electronicBids: 6 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromNonEU: 6 (lot 4)
smeBids: 6 (lot 4)
bids: 6 (lot 5)
electronicBids: 6 (lot 5)
foreignBidsFromEU: 0 (lot 5)
foreignBidsFromNonEU: 6 (lot 5)
smeBids: 6 (lot 5)
bids: 6 (lot 6)
electronicBids: 6 (lot 6)
foreignBidsFromEU: 0 (lot 6)
foreignBidsFromNonEU: 6 (lot 6)
smeBids: 6 (lot 6)
Buyer and organisations in this procedure

Business Services Organisation, Procurement and Logistics Service

Contracting authority GB-FTS-56816
View buyer profile

  • Belfast Health and Social Care Trust
    buyer

    A Floor, Belfast City Hospital, Lisburn Road, Belfast, UK, BT9 7AB
    smc.sourcing@hscni.net

  • Business Services Organisation, Procurement and Logistics Service
    buyer

    Greenmount House, Woodside Industrial Estate, Woodside Road, Ballymena, UK, BT42 4TP
    smc.sourcing@hscni.net

  • Northern Health and Social Care Trust
    buyer

    Bretten Hall, Bush Road, Antrim, UK, BT41 2RL
    smc.sourcing@hscni.net

  • South Eastern Health and Social Care Trust
    buyer

    Ulster Hospital, Upper Newtownards Rd, Belfast, UK, BT16 1RH
    smc.sourcing@hscni.net

  • Southern Health and Social Care Trust
    buyer

    Craigavon Area Hospital, 68 Lurgan Road, Portadown, UK, BT63 5QQ
    smc.sourcing@hscni.net

  • Western Health and Social Care Trust
    buyer

    Altnagelvin Area Hospital, Glenshane Road, Londonderry, UK, BT47 6SB
    smc.sourcing@hscni.net

  • AIRISQ LIMITED
    supplier

    SUITE 13 HAWLEY MANOR HAWLEY ROAD, DARTFORD, UK, DA1 1PX
    petertwynam@airisq.co.uk
    +44 1322273158

  • Business Services Organisation
    reviewBody

    Belfast

  • EXI-TITE AIR FILTRATION LTD
    supplier

    15a Grange Road Ballygawley, DUNGANNON, UK, BT70 2LP
    david@exi-tite.com
    +44 2885567674

  • F. B. SMYTH CO LIMITED
    supplier

    Unit 56 Mallusk Drive Mallusk Enterprise Park, NEWTOWNABBEY, UK, BT36 4GN
    fbsmyth@aol.com
    +44 2890842229

  • G S Stothers ME Engineering Limited
    supplier

    Unit 10, 210 Quarry Heights, NEWTOWNARDS, UK, BT23 7SZ
    jonny.stothers@gsstothers.com
    +44 2842772931

  • VENTILATION SURVEYS SERVICES LIMITED
    supplier

    Unit 305 Century Building, Liverpool, UK, L3 4BJ
    Patricia.P@vssltd.co.uk
    +44 3335008368
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published