Find a TenderClosed
Published 21 Feb 2025, 16:16 GMT

Official UK procurement notice

London Borough of Havering - Compliance Works & Services

Official notice

Authority: London Borough of Havering (Local council)

6 lotsServicesOpen procedureMax 4 lots per supplier
Published estimate£80,000,000total for 6 lots
Submissions closed 14 Apr 2025
Lots 6max 4 won per supplier
Contract term 14 yrs 5 moends 1 Apr 2040 · extension options published · starts 20 Oct 2025

What is being bought6 lots · detail below

Published requirement description

London Borough of Havering is looking to procure suitable providers to deliver Compliance Works and Services across six Lots:

a) Lot 1 - Asbestos Surveys

b) Lot 2 - Asbestos Works

c) Lot 3 - Fire Risk Assessments

d) Lot 4 - Fire Servicing, Maintenance and Minor Works

e) Lot 5 - Lift Servicing & Maintenance

f) Lot 6 - Water Hygiene

The contract will be for an initial term of ten years with optional extensions of a maximum further five years to 31st March 2040

CPV: Asbestos removal services · Asbestos-removal work · Auditing services · Building consultancy services · Burglar and fire alarms · CO2 fire-extinguishing equipment installation work · Carbon dioxide monitoring services · Consulting services for water-supply and waste consultancy · Dampers · Emergency lighting equipment · Environmental monitoring other than for construction · Fire extinguishers · +31 more

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£80,000,000 together) · win at most 4 of them
Lot #1Asbestos Surveys 14 yrs 5 moPublished value£22,000,000

London Borough of Havering are seeking expressions of interest from suitably skilled and experienced suppliers to deliver Asbestos Surveys.

Within scope of this Contract is delivery of asbestos management surveys, bulk sampling and analysis and re-inspection.

All responsibility in relation to identification and management of asbestos shall be the Providers.

In addition, the Provider will be responsible for holding, maintaining and updating the asbestos register as set out in the Term Brief – Information and Communications Technology.

The successful provider will enter into contract with London Borough of Havering utilising a TAC-1 for an initial term of ten years, with a maximum optional extension of five years.

London Borough of Havering are following the open procurement procedure in accordance with the Public Contracts Register 2015.

Full information can be found in the attached tender documentation. Additional information: Havering are procuring a series of contracts which may work under a Strategic Alliance to deliver, reactive, cyclical and programmes work to Havering properties to support them in delivering their ambition of carbon neutrality by 2040. should the strategic Alliance be formed, there will be a need for the Provider to work both with and in a sub-contract arrangement for some of these other Providers

Contract period: 20 Oct 2025 – 1 Apr 2040 (14 yrs 5 mo)
Delivery: London
Extensions: Optional contract extension of up to five years after initial term of 10 years to 31st March 2040Variant bids: not allowed
Lot #2Asbestos Works 14 yrs 5 moPublished value£10,000,000

London Borough of Havering are seeking expressions of interest from suitably skilled and experienced suppliers to deliver Asbestos works and removals.

The services required by this contract include asbestos repair, encapsulation and removal.

All responsibility in relation to identification and management of asbestos shall be the Providers.

In addition, the Provider will be responsible for holding, maintaining and updating the asbestos register as set out in the Term Brief – Information and Communications Technology

The successful provider will enter into contract with London Borough of Havering utilising a TAC-1 for an initial term of ten years, with a maximum optional extension of five years.

London Borough of Havering are following the open procurement procedure in accordance with the Public Contracts Register 2015.

Full information can be found in the attached tender documentation. Additional information: Havering are procuring a series of contracts which may work under a Strategic Alliance to deliver, reactive, cyclical and programmes work to Havering properties to support them in delivering their ambition of carbon neutrality by 2040. should the strategic Alliance be formed, there will be a need for the Provider to work both with and in a sub-contract arrangement for some of these other Providers

Contract period: 20 Oct 2025 – 1 Apr 2040 (14 yrs 5 mo)
Delivery: London
Extensions: Optional contract extension of up to five years after initial term of 10 years to 31st March 2040Variant bids: not allowed
Lot #3Fire Risk Assessments 14 yrs 5 moPublished value£8,000,000

London Borough of Havering are seeking expressions of interest from suitably skilled and experienced suppliers to deliver Fire Risk Assessments.

The services required by this contract include delivery of Fire Risk Assessments (FRAs) in Havering properties.

The successful provider will enter into contract with London Borough of Havering utilising a TAC-1 for an initial term of ten years, with a maximum optional extension of five years.

London Borough of Havering are following the open procurement procedure in accordance with the Public Contracts Register 2015.

Full information can be found in the attached tender documentation. Additional information: Havering are procuring a series of contracts which may work under a Strategic Alliance to deliver, reactive, cyclical and programmes work to Havering properties to support them in delivering their ambition of carbon neutrality by 2040. should the strategic Alliance be formed, there will be a need for the Provider to work both with and in a sub-contract arrangement for some of these other Providers

Contract period: 20 Oct 2025 – 1 Apr 2040 (14 yrs 5 mo)
Delivery: London
Extensions: Optional contract extension of up to five years after initial term of 10 years to 31st March 2040Variant bids: not allowed
Lot #4Fire Servicing, Maintenance and Minor Works 14 yrs 5 moPublished value£30,000,000

London Borough of Havering are seeking expressions of interest from suitably skilled and experienced suppliers to deliver Compliance works.

The services required by this contract includes but is not limited to:

a) Automatic Opening Vents

b) CO, heat and smoke alarms

c) Emergency lighting

d) Fire detection and alarms

e) Fire dampers

f) Fire Door Checks

g) Fire extinguishers and other firefighting equipment

h) Lightning protection systems

i) Risers

j) Sprinklers.

k) Minor adhoc remedials

The successful provider will enter into contract with London Borough of Havering utilising a TAC-1 for an initial term of ten years, with a maximum optional extension of five years.

London Borough of Havering are following the open procurement procedure in accordance with the Public Contracts Register 2015.

Full information can be found in the attached tender documentation Additional information: Havering are procuring a series of contracts which may work under a Strategic Alliance to deliver, reactive, cyclical and programmes work to Havering properties to support them in delivering their ambition of carbon neutrality by 2040. should the strategic Alliance be formed, there will be a need for the Provider to work both with and in a sub-contract arrangement for some of these other Providers

Contract period: 20 Oct 2025 – 1 Apr 2040 (14 yrs 5 mo)
Delivery: London
Extensions: Optional contract extension of up to five years after initial term of 10 years to 31st March 2040Variant bids: not allowed
Lot #5Lift Servicing & Maintenance 14 yrs 5 moPublished value£5,000,000

London Borough of Havering are seeking expressions of interest from suitably skilled and experienced suppliers to deliver Lift Servicing and Maintenance.

The services required by this contract includes, but is not limited to:

a) Routine maintenance, repair and adjustment of any part of the lift should it fail or be worn beyond adequate adjustment. Any replacements or repairs shall be of a standard equal to the original installation.

b) All technical and associated administrative actions that will maintain the lifts in a condition where they can perform their required function (materials included except where excluded as a variation)

c) Ensuring the safe and efficient operation of the lift/lifts, the Provider shall clean, lubricate, adjust, realign, replace consumable parts, carry out further investigations, detailed checks using special tools and basic fault finding.

d) All lift equipment located within the lift well, machine room and on landings etc.

e) All lighting (including emergency lighting function monthly test) associated with the lifts, lift well, machine room and lift car enclosure (including replacing lamps where required).

The successful provider will enter into contract with London Borough of Havering utilising a TAC-1 for an initial term of ten years, with a maximum optional extension of five years.

London Borough of Havering are following the open procurement procedure in accordance with the Public Contracts Register 2015.

Full information can be found in the attached tender documentation. Additional information: Havering are procuring a series of contracts which may work under a Strategic Alliance to deliver, reactive, cyclical and programmes work to Havering properties to support them in delivering their ambition of carbon neutrality by 2040. should the strategic Alliance be formed, there will be a need for the Provider to work both with and in a sub-contract arrangement for some of these other Providers

Contract period: 20 Oct 2025 – 1 Apr 2040 (14 yrs 5 mo)
Delivery: London
Extensions: Optional contract extension of up to five years after initial term of 10 years to 31st March 2040Variant bids: not allowed
Lot #6Water Hygiene 14 yrs 5 moPublished value£5,000,000

London Borough of Havering are seeking expressions of interest from suitably skilled and experienced suppliers to deliver Compliance works.

The services required by this contract include Legionella testing and remedial works.

The successful provider will enter into contract with London Borough of Havering utilising a TAC-1 for an initial term of ten years, with a maximum optional extension of five years.

London Borough of Havering are following the open procurement procedure in accordance with the Public Contracts Register 2015.

Full information can be found in the attached tender documentation Additional information: Havering are procuring a series of contracts which may work under a Strategic Alliance to deliver, reactive, cyclical and programmes work to Havering properties to support them in delivering their ambition of carbon neutrality by 2040. should the strategic Alliance be formed, there will be a need for the Provider to work both with and in a sub-contract arrangement for some of these other Providers

Contract period: 20 Oct 2025 – 1 Apr 2040 (14 yrs 5 mo)
Delivery: London
Extensions: Optional contract extension of up to five years after initial term of 10 years to 31st March 2040Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: The same supplier cannot win both: a) Lot 1 and Lot 2 b) Lot 3 and Lot 4 Should a supplier bid for, and be successful, in both Lots 1 & 2 or Lots 3 & 4 they will be awarded the Lot in which they scored highest and the remaining Lots will be awarded to the second placed bidder for that Lot.
Conditions of participation1
  • Suitability

    As outlined in each accompanying Term Brief

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Feb 2025, 16:16 GMT
Last source update
7 Apr 2025, 11:10 BST
Award evaluation window
14 Apr 2025 – …
Authority reference
L124
FTS notice number
2025/S 000-013324
Classification (CPV)
Asbestos removal servicesAsbestos-removal workAuditing servicesBuilding consultancy servicesBurglar and fire alarmsCO2 fire-extinguishing equipment installation workCarbon dioxide monitoring servicesConsulting services for water-supply and waste consultancyDampersEmergency lighting equipment
+33 moreEnvironmental monitoring other than for constructionFire extinguishers
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-04e750 Find a Tender
Contract terms
Performance terms

As detailed in accompanying tender documents

Review and risk notes
Review procedure

The Contracting Authority will observe a 10-day stand still period following the aware of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended)

Publisher note: London Borough of Havering reserve the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at it's sole discretion. London Borough of Havering shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with London Borough of Havering shall be incurred entirely at that applicant's/tenderer's risk.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
14 Apr 2025, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
14 Apr 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Apr 2025 → 20 Oct 2025 · 4 dates
  1. Notice published
    7 Apr 2025, 11:10 BST
  2. Submission deadline
    14 Apr 2025, 12:00 BST
  3. Bids opened
    14 Apr 2025, 12:00 BST
  4. Contract starts370 days ago
    20 Oct 2025, 00:00 BST

Notice history

2 releases on Find a Tender
Published amendments (1)

IV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 14 April 2025 This date has now been changed to the 12th May 2025

Contracting authority & participating public bodies

London Borough of Havering

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities Town Hall, Main Road, Romford, London, RM1 3BBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeReview contact point London
  • High Court of England and Wales Mediation body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria