Loggers and Transcription Services in relation to GDC Hearings

Authority: General Dental Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedure

Sectors: Radio, television, communication, telecommunication and related equipment (32)Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: London (UKI)

Published estimate£1,310,000exc. VAT · 1 value update

Submissions closed 10 Oct 2024

Next notice expected 5 Feb 2024

What is being bought

Published requirement description

The General Dental Council (GDC) intends to secure services for Court Reporters (Loggers) and Transcription Services to record and transcribe Fitness to Practise legal hearings. As part of the hearings process it is important that both dental professionals and the General Dental Council have access to written transcripts which are created from the audio recordings made of proceedings. The service provision will cover two key areas: Logger Services and Transcription of audio recording of Fitness to Practise hearings.

CPV: Law-courts-related administrative services · Sound recordings · Translation services · Voice recorders

The lotProcurement structure

single lot · value published

Lot #1The GDC is looking to secure a loggers and transcription serviceRenewalPublished value£1,310,000

The GDC is looking to secure a loggers and transcription service. The supplier will be required to deliver the following high-level requirement as part of the service:

allocate loggers (with the appropriate aptitude, knowledge and experience) to any GDC hearings schedules.
ensure continuity and a seamless supply of resources.
provide loggers to attend remote and/or in-person hearing as requested by the GDC.
ensure loggers attend hearings session in a timely manner and provide appropriate equipment to record hearings.
securely provide copies of recording or transcripts to the GDC with agreed timeframe.
ensure all recording are to a good standard to enable an accurate and legible transcript.
transcribe recordings to a high quality upon request.
undertake testing on all recording equipment before use in hearings.
if and as required, provide and install recording equipment for in person hearings within London.
ensure that all contractors have undertaken training relevant to their role within each 12-month period.
staff work with GDC data have successful undergone baseline Security checks in accordance with the HMG Personal baseline Security Standards.
provide secure and safe storage and transport of electronic transcripts, media files and translations to ensure confidentiality of all parties is maintained in line with the Data Protection Act 2018.
secure destruction of records in accordance with the agreed strategy.
ensure the confidentiality of proceedings and any confidential material divulged within proceedings Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/WJ4228VVS2 ↗

Delivery: London · LONDON

Extensions: The initial Contract duration will be two (2) years and three (3) months from Contract Commencement. The GDC may extend the Contract duration by a further three (3) years, in twelve-month increments or other increments as agreed by the parties, up to the maximum Contract term. The maximum Contract Terms will be five year and three months.Variant bids: allowed

32342450 Voice recorders 32353000 Sound recordings 75231100 Law-courts-related administrative services

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 21 Dec 2023, 10:06 GMT
Last source update: 19 Sept 2024, 16:05 BST
Award evaluation window: 18 Oct 2024 – …
Authority reference: GDC-2024-007
FTS notice number: 2024/S 000-030050
Classification (CPV): Law-courts-related administrative servicesSound recordingsTranslation servicesVoice recorders
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-042909 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Translation-services./WJ4228VVS2 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WJ4228VVS2 GO Reference: GO-2024919-PRO-27757410

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 10 Oct 2024, 17:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 18 Oct 2024, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/respond/WJ4228VVS2 ↗

Timeline

5 Feb 2024 → 18 Oct 2024 · 4 dates

Next notice expected
5 Feb 2024
Notice published
19 Sept 2024, 16:05 BST
Submission deadline
10 Oct 2024, 17:00 BST
Bids opened
18 Oct 2024, 12:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 19 Sept 2024

Published value updated to £1,310,000
19 Sept 2024, 16:05 BST
was £1,100,000
Status changed to active
19 Sept 2024, 16:05 BST
Procurement method changed
19 Sept 2024, 16:05 BST
Deadline published: 10 Oct 2024, 17:00 BST
19 Sept 2024, 16:05 BST
Buyer details updated
19 Sept 2024, 16:05 BST

Contracting authority & participating public bodies

2 public bodies on the notice

General Dental Council

Contracting authorityLocal CouncilBody governed by public lawHealth Regulator 37 Wimpole St, London, UK, W1G 8DQContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria