Find a TenderClosedTender notice
Published 18 Jun 2025, 12:23 BST

Official UK procurement notice

Local Exhaust Ventilation (LEV) remedial works and remedials/replacement fume cabinets at Various Schools in Powys

Official notice

Authority: Powys County Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£200,000≈ £83k / year · £240,000 inc. VAT
Submissions closed 16 Jul 2025
Contract term 2 yrs 5 moends 23 Dec 2027 · starts 1 Aug 2025

What is being bought

Published requirement description

Powys County Council is seeking to enter into a contract with a single contractor (or a Consortium of Contractors) using the JCT Minor Works Building Contract with contractor design 2016 Edition with Schedule of Amendments for Local Exhaust Ventilation (LEV) remedial works and remedials/replacement of fume cabinets at Various Schools Powys.

CPV: Engineering design services for mechanical and electrical installations for buildings · Outdoor ventilation installation work · Ventilation ducting · Ventilation equipment · Ventilation installation work

The lotProcurement structure

single lot · value published
Lot #1 2 yrs 5 moSMEVCSEPublished value£200,000
Contract period: 1 Aug 2025 – 23 Dec 2027 (2 yrs 5 mo)Value: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    It is a minimum requirement of the Council that Bidders must:

    • Be registered with the Central Digital Platform.
    • Have a valid Constructionline Silver registration (or demonstrably equivalent accreditation) with work categories relevant to the subject matter of the contract.
    • Have a valid registration with a Safety Schemes in Procurement (“SSIP”) accredited scheme (or demonstrably equivalent).
    • Demonstrate sufficient financial standing.
    • Provide evidence of existing, or agree to put in place, insurances to the following levels:

    (a) Public Liability Insurance - 5,000,000 GBP

    (b) Employer's Liability Insurance - 5,000,000 GBP

    (c) Professional Indemnity Insurance - 2,000,000 GBP

    • Confirm acceptance of the Contract Conditions.
    • Provide clear evidence of demonstrable experience of delivering contracts that are comparable in nature, scope, value and duration to the requirement of this procurement.
    • Agree to work collaboratively with the Council to reduce the financial, environmental, and carbon impact of the scheme.
    • Agree to work in accordance with the Council's Disclosure & Barring Service Policy.
    • Agree to fully abide by and work in accordance with the Council's Contractors Guidance for Safer Recruitment Policy.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 70
Published award criteria (7)
  • Price: 70%
  • Live School Environment: 20% of the available quality score. Refer to tender documentation
  • Access: 20% of the available quality score. Refer to tender documentation
  • Asbestos: 20% of the available quality score. Refer to tender documentation
  • Electrical Works: 20% of the available quality score. Refer to tender documentation
  • Community Benefits: 10% of the available quality score. Refer to tender documentation
  • The Climate Emergency: 10% of the available quality score. Refer to tender documentation
Conditions of participation1
  • Condition of participation

    It is a minimum requirement of the Council that Bidders must:

    • Be registered with the Central Digital Platform.
    • Have a valid Constructionline Silver registration (or demonstrably equivalent accreditation) with work categories relevant to the subject matter of the contract.
    • Have a valid registration with a Safety Schemes in Procurement (“SSIP”) accredited scheme (or demonstrably equivalent).
    • Demonstrate sufficient financial standing.
    • Provide evidence of existing, or agree to put in place, insurances to the following levels:

    (a) Public Liability Insurance - 5,000,000 GBP

    (b) Employer's Liability Insurance - 5,000,000 GBP

    (c) Professional Indemnity Insurance - 2,000,000 GBP

    • Confirm acceptance of the Contract Conditions.
    • Provide clear evidence of demonstrable experience of delivering contracts that are comparable in nature, scope, value and duration to the requirement of this procurement.
    • Agree to work collaboratively with the Council to reduce the financial, environmental, and carbon impact of the scheme.
    • Agree to work in accordance with the Council's Disclosure & Barring Service Policy.
    • Agree to fully abide by and work in accordance with the Council's Contractors Guidance for Safer Recruitment Policy.
What this means for your bid
  • Price carries 70 of 70 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Jun 2025, 12:23 BST
Last source update
18 Jun 2025, 12:23 BST
Authority reference
itt_117973
FTS notice number
2025/S 000-033235
Latest notice
Tender notice (UK4)
Classification (CPV)
Engineering design services for mechanical and electrical installations for buildingsOutdoor ventilation installation workVentilation ductingVentilation equipmentVentilation installation work
Delivery area
Wales (UKL24)
Official registry OCID
ocds-h6vhtk-054ef9 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
16 Jul 2025, 12:00 BST
Clarification deadline
9 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Instructions for Suppliers – Registration on eTenderwales -Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found etenderwales.bravosolution.co.uk/home.html ↗, all information may be downloaded and returned through this channel.Internet address(es): etenderwales.bravosolution.co.uksuppliers ↗ Instructions How to Express Interest in this Tender1. Register your company on the eTenderwales portal (this is only required once)- Browse to the eSourcing Portal: etenderwales.bravosolution.co.uk/home.html- ↗ Click the “Click here to register” link- Accept the terms and conditions and click “continue”- Enter your correct business and user details- Note the username you chose and click “Save” when complete- You will shortly receive an email with your unique password (please keep this secure)2. Express an Interest in the tender- Login to the portal with the username/password5.1- Click the “Open Access ITTs” link.- Click on the relevant ITT to access the content.- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)- Click on the ITT code, you can now access any attachments by clicking the “Settings and BuyerAttachments” in the “Actions” box3. Responding to the tender- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the ITT- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)If you require any further assistance use the online help, or the eTendering Helpdesk is available Mon –Fri (8am – 6pm) on:- Phone: 0800 069 8634

Timeline

18 Jun 2025 → 1 Aug 2025 · 4 dates
  1. Tender notice published
    18 Jun 2025, 12:23 BST
  2. Clarification questions by
    9 Jul 2025, 12:00 BST
  3. Submission deadline
    16 Jul 2025, 12:00 BST
  4. Contract starts
    1 Aug 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    18 Jun 2025, 12:23 BST
    UK4

Contracting authority & participating public bodies

Powys County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PQBT-5413-HMDT County Hall, Llandrindod Wells, Wales, LD1 5LGContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender