Official UK procurement notice
Lifts, Platform Lifts and Stairlifts Service and Maintenance
Authority: Hafod Housing Association (Housing)
Sectors: Medical Devices & Pharma (33)Industrial machinery (42)Construction Materials & Prefab (44) Delivery: Wales (UKL)
Published estimate£959,524total for 2 lots · £1,199,405 inc. VAT
Submissions closed 13 Mar 2026awarded 24 Apr 2026
Awarded to RJ Lifts Group Ltd, TJ SERVICES WALES LIMITED2 awards
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026
What is being bought2 lots · detail below
Published requirement descriptionHafod required a Supplier to undertake Lifts, Platform Lifts and Stairlifts Service and Maintenance.
The areas in scope of this requirement, cover properties in the following local authorities:
Bridgend
Caerphilly
Cardiff
Vale of Glamorgan
Rhondda Cynan Taff
Merthyr Tydfil
Torfaen
Newport
The Contract term is for 3 Years with the option to extend for up to a further 2 x 12-month periods.
The opportunity was broken down in two lots:
Lot 1: Platform Lifts Service and Maintenance -
Lot 2: Stairlifts Service and Maintenance
- No preliminary market engagement: Tight timescales and limited resources.
CPV: Lifts, skip hoists, hoists, escalators and moving walkways · Medical equipments · Repair and maintenance services of building installations · Repair and maintenance services of medical and precision equipment · Stairlifts
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£959,524 together) · same evaluation weights on every lotLot #1Platform LiftsAwardedRenewalPublished value£426,424
The source published no individual description for this lot.
42416000 Lifts, skip hoists, hoists, escalators and moving walkways50700000 Repair and maintenance services of building installations
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As described in Schedule 1 Specification
- Technical & professional ability
As described in Schedule 1 Specification
Lot #2StairliftsAwardedRenewalPublished value£533,100
The source published no individual description for this lot.
33100000 Medical equipments44115600 Stairlifts50400000 Repair and maintenance services of medical and precision equipment
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As described in Schedule 1b - specification
- Technical & professional ability
As described in Schedule 1b - specification
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published award criteria (2)
- Quality: Quality Evaluation
- Price: Price Evaluation
Lot distribution rule: Bidders can chose to bid on either one or both of the lots available. Hafod can award both lots to one supplier, if that supplier scores highest in both lots at evaluation.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Feb 2026, 16:30 GMT
- Last source update
- 17 Jun 2026, 08:15 BST
- Award evaluation window
- Submission end – 26 Mar 2026
- Authority reference
2026H000050.02- FTS notice number
2026/S 000-010679- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06496aFind a Tender- Contract terms summary
30 days from receipt of undisputed invoice
Review and risk notes
- Risks
as in ITT
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Submission deadline
- 13 Mar 2026
- Clarification deadline
- 6 Mar 2026
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Please upload responses to eTenderWales - etenderwales.ukp.app.jaggaer.com/go/50557919019C2E3A4E02 ↗
Timeline
5 Feb 2026 → 17 Jun 2026 · 8 dates- Tender notice published257 days ago5 Feb 2026, 16:30 GMT
- Clarification questions by229 days ago6 Mar 2026
- Submission deadline222 days ago13 Mar 2026
- Award decision expected by208 days ago26 Mar 2026, 23:59 GMT
- Contract starts203 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent175 days ago29 Apr 2026, 00:00 BST
- Standstill ends162 days ago11 May 2026, 23:59 BST
- Latest notice published126 days ago17 Jun 2026, 08:15 BST
Notice history
6 events · 5 releases on Find a Tender · since 5 Feb 2026- Tender notice published5 Feb 2026, 16:30 GMTUK4
- Status changed to complete29 Apr 2026, 11:59 BST
- Contract award notice published29 Apr 2026, 11:59 BSTUK6
- Contract signature expected27 May 2026, 23:59 BSTscheduled
- Contract details notice published15 Jun 2026, 18:02 BSTUK7
- Contract details notice published17 Jun 2026, 08:15 BSTUK7
Routine re-releases (5)
- 2026-04: 1 release · 29 Apr 2026
- 2026-02: 1 release · 5 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £593,2802 awards exc. VAT
Bids received 77 from SMEs
Contracts signed 2latest 5 Jun 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Platform Lifts1 award | |||
| RJ Lifts Group Ltd Lot 1 Platform Lifts27 May 2026 – 26 May 2029 · up to 26 May 2031Extensions: The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods. | £433,830 | 24 Apr 2026 | Awarded |
| Lot 2 · Stairlifts1 award | |||
| TJ SERVICES WALES LIMITEDSMELot 2 Stairlift Servicing and Maintenance27 May 2026 – 26 May 2029 · up to 26 May 2031Extensions: The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods. | £159,450 | 24 Apr 2026 | Awarded |
Contracts
Contract 2 · TJ SERVICES WALES LIMITEDSME
- Signed
- 5 Jun 2026
- Value
- £302,050
- Period
- 5 Jun 2026 – 30 May 2029 · up to 30 May 2031 with extensions
- Status
- active
- Extensions
- The Contract term will be for 3 Years with the option to extend for up to a further 2 x 12-month periods.
3 agreed KPIs: Breakdown Performance · Audits & Inspections ("Lift" Contractor) · Reliability
- Breakdown Performance, The Contractor shall maintain each installation as to limit the number of Breakdowns due to failure of any type to a maximum of five per lift per annum during the first year of contract, reducing to three per lift per annum, for the remaining years.
- Audits & Inspections ("Lift" Contractor), On an annual basis during the third quarter of each contract year, the Contractor shall submit an audit report for each building to Hafod covering the following on a per Lift basis: Health and Safety, LOLER and PUWER improvements required to meet current legislation and standards. Risk Assessment of each installation (EN13015). Details of any repairs covered by the Contract but not yet completed and a programme listing the completion date. Details of the door retaining system - see final paragraph. Suggested improvements to provide improved reliability and/or performance. Items (a) and (e) are to include indicative costs.
- Reliability, he Contractor shall plan and carry out a usage based preventive maintenance of each Lift to ensure that the Lift is maintained in a reliable and safe condition. The Contractor shall attend site in accordance with the schedules offered in their tender, which will form part of this Contract. As part of their tender submission, they shall include a schedule of planned maintenance, which will ensure that all components receive adequate maintenance to prevent breakdowns. Once the schedule of visits has been agreed and the contract let, the Contractor shall be fully responsible for maintaining the equipment in full working order with the minimum of downtime and if they consider that additional site visit(s) are required to carry out extra maintenance, they shall submit a revised schedule and will carry out the works at no additional cost to the contract sum. The Contractor shall be responsible for all repairs and reinstatement from breakdowns due to mechanical/electrical failure, incorrect adjustment or poor maintenance.
Contract 1 · RJ Lifts Group Ltd
- Signed
- 16 May 2026
- Value
- £476,265
- Period
- 17 May 2026 – 17 May 2029 · up to 17 May 2031 with extensions
- Status
- active
- Extensions
- The Contract term is for 3 Years with the option to extend for up to a further 2 x 12-month periods.
3 agreed KPIs: Breakdown Performance · Audits & Inspections ("Lift" Contractor) · Reliability
- Breakdown Performance, The Contractor shall maintain each installation as to limit the number of Breakdowns due to failure of any type to a maximum of five per lift per annum during the first year of contract, reducing to three per lift per annum, for the remaining years.
- Audits & Inspections ("Lift" Contractor)
- Reliability
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Platform Lifts | 3final-stage tenders | 3 | 0 | — |
| 2 · Stairlifts | 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice- RJ LiftsAwarded supplier
- RJ Lifts GroupAwarded supplier
- TJ SERVICES WALES LIMITED Awarded supplier
- TJ Services LtdAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Documents can be found on eTenderWales platform using the link above
- Technical specifications Documents outlining the Technical specification can be found on eTenderWales using the link above
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender