Official UK procurement notice
LEO Academy Trust Cleaning Services Framework
Authority: Leo Academy Trust (Public body)
Sectors: Cleaning & Environmental Services (90) Delivery: London (UKI63)South East (UKJ2)
Framework ceiling (notional)£1,720,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 2 Feb 2026awarded 20 Mar 2026
Award (standstill) to Atlas FM +3 more
Framework period 4 yrsends 9 Apr 2030 · up to 10 Apr 2034 with extensions · starts 10 Apr 2026
What is being bought2 lots · detail below
Published requirement descriptionInvitation to tender and accompanying documents for a cleaning Framework for LEO Academy Trust Schools.
- How the procedure runs: Tenderers are invited to respond to the ITT by filling in the template and answering the quality questions. The quality will be evaluated based on the responses provided to the quality questions. As part of the competitive flexible procurement process, these responses will inform which tenderers progress to the next stage. A minimum score of 30 out of 60 is required to proceed and only the top ranked suppliers will be taken forward. The quality question responses will also be used to determine whether a tenderer is successfully awarded a place on the Framework.
CPV: School cleaning services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 6 suppliers · 16 bids on the busiest of 2 lots (2.7 per place) · 4 appointed
- Framework period
- 4 yrs · up to 8 yrs from 10 Apr 2026
- Supplier levy on call-offs (max %)
- See ITT for details, section 6.34.
Published description of the framework
See ITT for details.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same conditions of participation on every lotLot #1LEO schools in London Borough of SuttonAwardedRenewal LondonPublished value£1,000,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
See ITT for details.
- Technical & professional ability
See ITT for details.
Lot #2LEO schools in SurreyAwardedRenewal South EastPublished value£720,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
See ITT for details.
- Technical & professional ability
See ITT for details.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Conditions of participation · identical on every lot2
- Economic & financial standing
See ITT for details.
- Technical & professional ability
See ITT for details.
What this means for your bid
- “LEO Academy Trust Cleaning Services Framework” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Dec 2025, 15:52 GMT
- Last source update
- 20 Mar 2026, 13:41 GMT
- Award evaluation window
- Submission end – 10 Apr 2026
- FTS notice number
2025/S 000-080286- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f008Find a Tender
- How it runs
Tenderers are invited to respond to the ITT by filling in the template and answering the quality questions. The quality will be evaluated based on the responses provided to the quality questions. As part of the competitive flexible procurement process, these responses will inform which tenderers progress to the next stage. A minimum score of 30 out of 60 is required to proceed and only the top ranked suppliers will be taken forward.
The quality question responses will also be used to determine whether a tenderer is successfully awarded a place on the Framework.
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Appointment period ends
- 2 Feb 2026, 12:00 GMT
- Clarification deadline
- 19 Jan 2026, 10:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · See ITT for details, section 6.34.
Detailed submission instructions & authority contactsFrom official release
Submission via In-tend portal, in-tendhost.co.uk/educationportal/aspx… ↗
Timeline
5 Dec 2025 → 10 Apr 2026 · 8 dates- Tender notice published321 days ago5 Dec 2025, 15:52 GMT
- Clarification questions by276 days ago19 Jan 2026, 10:00 GMT
- Admission / appointment period ends262 days ago · period end, not a bid countdown2 Feb 2026, 12:00 GMT
- Assessment summaries sent216 days ago20 Mar 2026
- Latest notice published216 days ago20 Mar 2026, 13:41 GMT
- Standstill ends204 days ago31 Mar 2026, 23:59 BST
- Contract starts195 days ago10 Apr 2026, 00:00 BST
- Award decision expected by194 days ago10 Apr 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 5 Dec 2025- Tender notice published5 Dec 2025, 15:52 GMTUK4
- Contract award notice published20 Mar 2026, 13:41 GMTUK6
- Status changed to complete20 Mar 2026, 13:41 GMT
- Contract signature expected2 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 41 award · see the list ↓
Bids received 1613 from SMEs · busiest of 2 lots
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| Atlas FM, KGB Cleaning South West LtdSME, Steadfast Cleaning Company Limited, Vervia Facilities Limited2 Apr 2026 – 1 Apr 2030 | £1,720,000 | 20 Mar 2026standstill to 31 Mar 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · LEO schools in London Borough of Sutton | 16final-stage tenders · 17 at stage one | 13 | 0 | — |
| 2 · LEO schools in Surrey | 16final-stage tenders · 17 at stage one | 13 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- Atlas FM LtdFramework contractor
- KGB CLEANING SOUTH WEST LIMITEDFramework contractor
- Steadfast Cleaning Company LimitedFramework contractor
- Vervia Facilities LimitedFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications See ITT documents on the In-tend portal, https://in-tendhost.co.uk/educationportal/aspx/Home
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender