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Published 21 Sept 2026, 15:52 BST

Official UK procurement notice

Legal Case Management System

Authority: Education Authority (Central government)

ServicesBelow thresholdSME suitable
Sectors: IT Services & Software (72)Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£125,000≈ £42k / year · £150,000 inc. VAT
Tender notice expected 23 Nov 2026from the planned procurement notice
Contract term 3 yrsup to 5 yrs with extensions · starts 1 Aug 2027

What is being bought

Published requirement description

To provide legal staff with access to a specialised software platform designed to help law firms and legal departments manage their cases, clients, and operations more efficiently. It is the digital backbone of a modern legal practice.

Its core functions include:

• Matter Management: Organises all case-related information—documents, deadlines, contacts, and communications in one place.

• Client Relationship Management (CRM): Tracks client details, interactions, and billing history.

• Document Automation: Generates legal forms and templates quickly, often with built-in compliance checks.

• Time & Billing: Records billable hours, creates invoices, and integrates with accounting systems.

• Task & Workflow Automation: Assigns tasks, sets reminders, and automates routine processes to reduce admin time.

• Calendaring & Scheduling: Manages court dates, appointments, and deadlines with alerts and shared calendars.

• Compliance & Security: Ensures data protection and regulatory compliance, including GDPR and AML requirements.

CPV: Business services: law, marketing, consulting, recruitment, printing and security · Computer-related management services · Computer-related services · IT services: consulting, software development, Internet and support · Legal services · Software programming and consultancy services

The lotProcurement structure

single lot · no lot value published
Lot #1Lot 1PlannedRenewal 3 yrsSME
Contract period: 1 Aug 2027 — 31 Jul 2030 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligible
Extensions
Extension options published
72000000 IT services: consulting, software development, Internet and support72200000 Software programming and consultancy services72500000 Computer-related services72510000 Computer-related management services79000000 Business services: law, marketing, consulting, recruitment, printing and security79100000 Legal services

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
21 Sept 2026, 15:52 BST
Last source update
21 Sept 2026, 15:52 BST
Authority reference
ICT-26-004
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Business services: law, marketing, consulting, recruitment, printing and securityComputer-related management servicesComputer-related servicesIT services: consulting, software development, Internet and supportLegal servicesSoftware programming and consultancy services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0776bf

How it was run

Submission deadline
—

Timeline

4 published dates · Europe/London
  1. Planning notice publishedearlier today
    21 Sept 2026, 15:52 BST
  2. Market engagementin 22 days
    13 Oct 2026, 23:59 BSTSuppliers who wish to participate in the PME exercise must return the completed questionnaire via the messaging function of the CfT on eTendersNI no later than 15:00 on Tuesday 13th October 2026
  3. Tender notice expectedin 63 days
    23 Nov 2026, 23:59 GMT
  4. Contract startsin 313 days
    1 Aug 2027, 00:00 BST

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    21 Sept 2026, 15:52 BSTUK2

Contracting authority & participating public bodies

Education Authority

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PPHJ-6982-JPXY 40 Academy Street, Belfast, Northern Ireland, BT1 2NQ

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure