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LB Hillingdon - Deed of Variation in relation to leisure operating contracts of various leisure facilities

Catering services
Cleaning services
Computer-related services
+13 more
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: London Borough of Hillingdon: "LB Hillingdon - Deed of Variation in relation to leisure operating contracts of various leisure facilities". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityLondon Borough of HillingdonScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: London Borough of Hillingdon
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for London Borough of Hillingdon. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
6.5Bids / Report
19.1% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 70 active published awards; 68 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityLondon Borough of Hillingdon
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published8 Mar 2024, 14:01 GMT
Last source update8 Mar 2024, 14:01 GMT
Recurring procurementNot published
ClassificationCatering services, Cleaning services, Computer-related services, Customer services, Energy-management services, Environmental management, Event services, Grounds maintenance services, Network management software services, Performance review services, Repair and maintenance of plant, Repair and maintenance services, Repair and maintenance services of building installations, Repair and maintenance work in connection with sports facilities, Sports facilities operation services, System maintenance services
Delivery area
UK
OCIDocds-h6vhtk-0446e1
What is being bought
The London Borough of Hillingdon (the Authority) intends to enter into a deed of variation with Greenwich Leisure Limited (the Contractor) in relation to the leisure operating concession contracts for the Authority's four leisure facilities (the Underlying Contracts), for the adoption of an agency model for the future management of leisure facilities. The Underlying Contracts were originally procured under Concession Notice 118316-2019, published on 13 March 2019.
What changed
From the official release history
  1. Status changed to complete
    8 Mar 2024, 14:01 GMT
  2. Official notice release published
    8 Mar 2024, 14:01 GMT
  3. Buyer information updated
    8 Mar 2024, 14:01 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The Authority appointed the Contractor to provide the leisure services pursuant to Leisure Operating Contracts, Procurement Agency Agreements, and Leases, for the management and operation of the Council's leisure portfolio. The Authority intends to enter a deed of variation with the Contractor to modify the Leisure Operating Contracts, the effect of which will be the following: • To identify the agency agreement between the parties, the extent to which the Contractor will act as the Authority's Agent, and areas where it will act as Principal; • Reference to the Contractor acting as the Agent of the Authority will be inserted into the definition of Leisure Services; • To articulate a process by which the Contractor will communicate and transfer the customer income collected as the Agent; • To extend the expiry date to 22 February 2035; • The Council agrees to make available the sum of £100,000 per year improvements to the fabric or equipment within the facilities that will benefits users; and • The modifications give effect to other ancillary changes to the Underlying contracts to adopt the agency model, that are not considered to be substantial.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    8 Mar 2024, 14:01 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 3 Feb 2020, 00:00 GMT · £2,800,000
Commercial outcome and competition
Awards
Greenwich Leisure Limited
Not published · Not published · active
Contracts
Contract
£2,800,000 · signed 3 Feb 2020, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

London Borough of Hillingdon

Contracting authority GB-FTS-2812
View buyer profile

  • London Borough of Hillingdon
    buyer

    London, Hillingdon, UKI74, London
    amayo@hillingdon.gov.uk

  • Cabinet Office
    reviewContactPoint

    London

  • Greenwich Leisure Limited
    supplier

    Middlegate House, The Royal Arsenal, London, UK, IG1 1LR

  • High Court of England and Wales
    mediationBody
    reviewBody

    London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleExplanation: This VTN gives notice that the Authority is entering into a deed of variation (the "Contract") to extend the duration of existing leisure operating contracts between the Authority and the Contractor and to make certain changes summarised in this VTN. A procurement procedure is not necessary on the basis that the award of the Contract is permitted pursuant to regulation 43(1)(e) of the Concession Contracts Regulations 2016. The Contract will have the effect of modifying the Underlying Contracts in accordance with Regulation 43 of the Concession Contracts Regulations 2016. The Underlying Contracts concern the provision of a range of management and related services, by the Contractor, in relation to five sports and leisure facilities. The Underlying Contracts will be varied for the adoption of an agency model for the future management of leisure facilities in relation to the outsourcing arrangements for the leisure facilities. Under the current structure, the Contractor acts as Principal in the supply of leisure facilities to the public, so that the Authority is not making the supplies of leisure services. Under the new agency model, the Contractor would make supplies to the public as an Agent of the Authority. This modification is being made in accordance with regulation 43(1)(e) and 43(9) of the Concession Contracts Regulations 2016. Namely, the proposed modification is not substantial within the meaning of regulation 43(9) on the basis that: 1. the modification does not render the Underlying Contracts materially different in character - the proposed modification remains limited to the same type, scope and nature of services, where the operating cost risk remains with the Contractor, and the services will be delivered to the same facilities. The modifications only concern contractual changes to establish an agency model for VAT purposes and other ancillary modifications. 2. the Council has satisfied itself that the modification does not introduce conditions which would have (a) allowed for the admission of other candidates, (b) allowed for the acceptance of another tender, or (c) attracted additional participants in the procurement procedure - the change to an agency model for VAT purposes does not change the service requirement or the way in which those services are provided, and is unlikely to have changed the outcome of the procurement. 3. The modification does not change the economic balance in favour of the contractor in a manner which was not provided for in the contract – The Authority has satisfied itself that the new agency model and VAT arrangement does not impact on GLL's payment under the Underlying Contracts, which remains reflective of market costs and does not amount to an over-compensation of the services to be provided. The agency model will allow for a more certain financial position to the Authority and will provide a greater surplus share than previously anticipated. 4. As per our comments at 1. above, the modification does not extend the scope of the contract. For the reasons set out above, the proposed modification does not constitute a substantial modification and is permitted by regulation 43(1)(e) and 43(9) of the Concession Contracts Regulations 2016.