Official UK procurement notice
Landscape and External Works
Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities
What is being bought6 lots · detail below
Published requirement descriptionA multi-lotted Framework Agreement to provide an effective procurement route for the maintenance, management and development of all of Hampshire's green and outdoor spaces, for the immediate and long term benefit of Hampshire and surrounding Counties residents, and its visitors.
HCC and other Contracting Authorities will have access to a carefully selected group of providers on the framework who will have been assessed during the procurement process for their financial stability, experience, technical and professional ability.
The overriding objectives of the Framework Agreement are:
- provide value for money,
- consistent quality of service and workmanship,
- reduce waste,
- streamline processes,
- identify and effectively manage risk,
- use of KPI's to achieve continuous improvement,
- collaborative working.
The works will typically be undertaken in but not limited to:
- country parks,
- farms,
- sites of historic interest,
- schools,
- social care centres,
- care homes.
CPV: Agricultural buildings construction work · Architectural, engineering and planning services · Assembly and erection of prefabricated structures · Barn construction work · Construction work for bridges and tunnels, shafts and subways · Construction work for sports facilities · Cowsheds construction work · Cycle path construction work · Drainage and surface works · Drainage construction works · Drainage works · Fencing, railing and safety equipment installation work · +26 more
How this framework works
From the published notice- Places
- up to 23 suppliers · 14 bids on the busiest of 6 lots (0.6 per place) · 16 appointed
Lots and requirements (6)Procurement structure
6 lots · no lot values published · a supplier may bid for at most 5 and win at most 5 of them · same evaluation weights on every lotLot #1Small General WorksAwarded
Small General works, low value up to £20,000, comprising smaller hard landscape projects such as resurfacing, paving, retaining walls, soft landscape works to include tree and shrub planting, turfing and grass seeding, fencing and gates, including repairs to fences and smaller fencing installations, drainage solutions, damage remediation, tank installations and replacements such as waste and water tanks, minor alterations to external sites, site clearance and general grounds works.
Lot #2Large General WorksAwarded
Large General works, higher value over £20,000, comprising larger hard landscape projects such as resurfacing, paving, retaining walls, soft landscape works to include tree and shrub planting, turfing and grass seeding, fencing and gates, including repairs to fences and smaller fencing installations, drainage solutions, damage remediation, tank installations and replacements such as waste and water tanks, minor alterations to external sites, site clearance and general grounds works.
Lot #3Bridges, Structures and PathwaysAwarded
Bridges, Structures and Pathways - comprises vehicular, livestock, and pedestrian access improvements (ramps, steps, cattle grids, stiles etc), bridge build and repair, resurfacing and repair of tow paths, coastal walkways, etc, supply and installation of waterbody structures (moorings, weirs, etc), ditch and culvert installation and maintenance, supply and installation of seating/benches, supply and installation and maintenance of small structures, for example bird hides, etc..
Lot #4Habitat and RecreationAwarded
Habitat and Recreation - comprising the management of habitat and recreational amenity grassland, works to include mire and scrub clearance, habitat and grassland maintenance (clearance, mowing, planting etc), hedge planting and maintenance, seasonal management of vegetation, waterbody management (canal, pond, lake, river), arboriculture works, invasive species control, animal pest control, and land, arboriculture, and habitat surveys.
Lot #5Agricultural BuildingsAwarded
Agricultural Buildings - comprising the design, installation and maintenance of small agricultural buildings (500m2 and less than 12m high), to include livestock buildings (cattle barns, milking parlours, stables, sheep pens, etc.) hay barns, agricultural workshops and sheds, timber and metal construction.
Lot #6Sports and Play FacilitiesAwarded
Sports and Play Facilities - comprising the installation, maintenance, and refurbishment, typically of multi-use games areas (MUGAs), rubberised play surfaces, natural turf pitches, synthetic turf pitches (STP's), synthetic play area, resurfacing synthetic surfaces, hard court painting and line marking, installation of lighting, suitable fencing, gates and ball stops for sports and play areas.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Management Structure and Resources: 20%
- Quality Control: 30%
- Health and Safety: 20%
- Overheads and Profit: 30%
Published award criteria (4)
- Management Structure and Resources: 20
- Quality Control: 30
- Health and Safety: 20
- Overheads and Profit: 30
- Suitability
Organisations are advised it is a condition of the framework that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with the UK legislation.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Landscape and External Works” is a framework: the contest is a place on its panel, up to 23 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Apr 2023, 16:20 BST
- Last source update
- 24 Apr 2024, 14:43 BST
- Award evaluation window
- 5 Dec 2023 – …
- Authority reference
CC19799- FTS notice number
2024/S 000-013316- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03be29Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Organisations are advised it is a condition of the framework that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with the UK legislation.
Publisher note: The framework agreement will also be available for use by the following participating public sector and local authority organisations within Hampshire and Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and Wales. • Local Authorities • County Councils • Unitary Authorities • City Councils • District and Borough Councils • Town & Parish Councils • Government Departments • Universities, Further & Higher Education establishments • National Park Authorities • Housing Associations • Police Authorities, Fire and Rescue Services and all other Emergency Service organisations • Health Services, NHS Trusts and Foundation Trusts • All Schools within the State education system, including Maintained & Federated schools, Academies, Multi-Academy Trusts and Free schools, all Faith/Diocese schools • Nursery schools maintained by a local Authority • Ministry of Defence establishments • HCC Activity Centres in the Brecon Beacons in Wales It further includes successors to those that currently exist.
How it was run
Official notice- Appointment period ends
- 4 Dec 2023, 14:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 5 Dec 2023, 10:00 GMT
Timeline
1 Jun 2023 → 24 Apr 2024 · 4 dates- Next notice expected1 Jun 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown4 Dec 2023, 14:00 GMT
- Bids opened5 Dec 2023, 10:00 GMT
- Notice published24 Apr 2024, 14:43 BST
Notice history
5 events · 3 releases on Find a Tender · since 30 Oct 2023- Status changed to active30 Oct 2023, 10:33 GMT
- Procurement method changed30 Oct 2023, 10:33 GMT
- Deadline published: 4 Dec 2023, 14:00 GMT30 Oct 2023, 10:33 GMT
- Buyer details updated30 Oct 2023, 10:33 GMT
- Status changed to complete24 Apr 2024, 14:43 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £3,380,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Small General Works
- Signed
- 26 Mar 2024
- Value
- £3,640,000
- Status
- active
Large General Works
- Signed
- 26 Mar 2024
- Value
- £10,400,000
- Status
- active
Bridges, Structures and Pathways
- Signed
- 26 Mar 2024
- Value
- ceiling above
- Status
- active
Habitat and Recreation
- Signed
- 26 Mar 2024
- Value
- ceiling above
- Status
- active
Agricultural Buildings
- Signed
- 26 Mar 2024
- Value
- £2,600,000
- Status
- active
Sports and Play Facilities
- Signed
- 26 Mar 2024
- Value
- £2,600,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Small General Works | 6bids · 6 electronic | 6 | — | — |
| 2 · Large General Works | 12bids · 12 electronic | 10 | — | — |
| 3 · Bridges, Structures and Pathways | 14bids · 14 electronic | 12 | — | — |
| 4 · Habitat and Recreation | 12bids · 12 electronic | 11 | — | — |
| 5 · Agricultural Buildings | 1bids · 1 electronic | 1 | — | — |
| 6 · Sports and Play Facilities | 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
16 commercial parties on the notice- 3 Counties Civil Engineering LtdFramework contractor
- AMS Contracting LtdFramework contractor
- Aquascience LtdFramework contractor
- B & M McHugh LtdFramework contractor
- Fieldform LtdFramework contractor
- General Farming & Contracting LtdFramework contractor
- JDB Contractors & Son LtdFramework contractor
- Leaves Building & Maintenance Contractors LimitedFramework contractor
- Maydencroft LtdFramework contractor
- Morton Pattison LtdFramework contractor
Show 6 more suppliers
- Northport Construction Services LtdFramework contractor
- Phelan Williams Construction LtdFramework contractor
- Pro Landscape MDX LtdFramework contractor
- Rocon Contractors LtdFramework contractor
- SGC Projects LtdFramework contractor
- Scandor Landscape Contractors LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria