Official UK procurement notice
IWM/2627/Exh/3511: IWM Exhibitions Build Framework Agreement
Authority: Imperial War Museum (Central government)
What is being bought2 lots · detail below
Published requirement descriptionImperial War Museums (IWM) is inviting Potential Providers to participate in the Procurement Specific Questionnaire (PSQ) stage for an Exhibitions Build Framework. The framework is intended to establish a panel of suitably experienced exhibition build contractors who can deliver high-quality, safe, reliable and cost-effective exhibition works across IWM’s estate. Potential Providers shortlisted following the PSQ stage will be invited to submit a full tender response.
The framework will be divided into two Lots, based on the anticipated value and scale of individual projects:
•Projects valued at under £200,000 (Lot 1)
•Projects valued at over £200,000 (Lot 2)
Potential Providers may bid for one or both Lots, subject to demonstrating that they have the appropriate capacity, capability, technical expertise and experience to deliver the relevant services. Each lot will be evaluated and awarded separately.
At this stage, IWM is undertaking the Procurement Specific Questionnaire (PSQ) stage only. Tender documents will be issued to shortlisted Potential Providers in accordance with the procurement timetable published alongside the PSQ document.
IWM is advertising a three-year framework agreement, with the option to extend by a further one-year period. Please note that the advertised value of each Lot anticipates that IWM will choose to use the extension.
Access Code: 3GC8GAUTZN
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
- How the procedure runs: Stage One: Procurement Specific Questionnaire Stage Two: Tender Bid Evaluation
CPV: Construction work for buildings relating to exhibitions · Exhibition equipment · Museum construction work · Museum-exhibition services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 3 yrs · up to 4 yrs from 1 Mar 2027
Published description of the framework
a) Mini Competition
b) Direct Award
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1Projects valued at under £200,000RenewalPublished value£1,000,000
Lot 1 will cover exhibition build services for projects with an anticipated value of under £200,000. Services are expected to include the fabrication, construction, installation, modification, refurbishment and removal of exhibition elements, together with associated project planning, technical coordination, health and safety management, programme management and site delivery requirements, and may occasionally include acting as Principal Contractor under CDM Regulations. This may include, but is not limited to, setworks, display cases, plinths, graphics, scenic finishes, props, replicas, AV housings, minor electrical and data cabling coordination, demolition of existing exhibition structures and redecoration of gallery spaces. Providers appointed to this Lot should be capable of delivering smaller-scale or discrete exhibition works efficiently, safely and to an appropriate museum-quality standard.
- Economic & financial standing
If awarded the contract, Potential Providers must ensure that they hold the required insurances before any work can be undertaken:
- Employers' Liability Insurance of not less than £10 million for any one occurrence;
- Public Liability Insurance of not less than £20 million for any one occurrence;
- Professional Indemnity Insurance of not less than £5 million for any one occurrence;
- Any other insurance required under the Contract or applicable law.
Lot #2Projects valued at over £200,000RenewalPublished value£2,000,000
Lot 2 will cover exhibition build services for projects with an anticipated value of over £200,000. Services are expected to include the delivery of more complex, higher-value exhibition build projects, including full exhibition construction, fabrication, installation, coordination of specialist trades, technical development, build programming, construction drawings, site management, health and safety compliance and, where required, acting as Principal Contractor under CDM Regulations. This may include, but is not limited to, setworks, display cases, graphics, scenic and specialist finishes, props, replicas, metal fabrication, AV housings, electrical and data cabling coordination, enabling works, demolition of previous exhibition structures and redecoration of gallery spaces. Providers appointed to this Lot should be able to manage larger, more complex programmes of work, coordinate multiple stakeholders and subcontractors, and deliver to the standards required within a public museum environment.
- Economic & financial standing
If awarded the contract, Potential Providers must ensure that they hold the required insurances before any work can be undertaken:
- Employers' Liability Insurance of not less than £10 million for any one occurrence;
- Public Liability Insurance of not less than £20 million for any one occurrence;
- Professional Indemnity Insurance of not less than £5 million for any one occurrence;
- Any other insurance required under the Contract or applicable law.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Qualitative Evaluation: 70%
- Financial Submission: 20%
- Social Value Evaluation: 10%
Published award criteria (3)
- Qualitative Evaluation
- Social Value Evaluation
- Financial Submission
- Economic & financial standing
If awarded the contract, Potential Providers must ensure that they hold the required insurances before any work can be undertaken:
- Employers' Liability Insurance of not less than £10 million for any one occurrence;
- Public Liability Insurance of not less than £20 million for any one occurrence;
- Professional Indemnity Insurance of not less than £5 million for any one occurrence;
- Any other insurance required under the Contract or applicable law.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “IWM/2627/Exh/3511: IWM Exhibitions Build Framework Agreement” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Aug 2026, 15:32 BST
- Last source update
- 21 Aug 2026, 15:32 BST
- Award evaluation window
- Submission end – 12 Feb 2027
- Authority reference
3511- FTS notice number
2026/S 000-080030- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e9d1Find a Tender
- How it runs
Stage One: Procurement Specific Questionnaire
Stage Two: Tender Bid Evaluation
How it was run
Official notice- Appointment period ends
- 23 Sept 2026, 12:00 BST
- Clarification deadline
- 16 Sept 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 Aug 2026 → 1 Mar 2027 · 5 dates- Tender notice published66 days ago21 Aug 2026, 15:32 BST
- Clarification questions by40 days ago16 Sept 2026, 23:59 BST
- Admission / appointment period ends33 days ago · period end, not a bid countdown23 Sept 2026, 12:00 BST
- Today26 Oct 2026
- Award decision expected byin 109 days12 Feb 2027, 23:59 GMT
- Contract startsin 125 days1 Mar 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Aug 2026, 15:32 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender