Find a TenderCancelledProcurement termination notice

Published 21 Jan 2026, 14:05 GMT

Official UK procurement notice

ITT for the Provision of HVAC (heating, ventilation and air conditioning) and PPM (Planned Preventative Maintenance) Services to York St John University

Authority: York St John University (Education)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Industrial machinery (42)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE21)London (UKI)

Published estimate£115,000≈ £38k / year · £115,000 inc. VAT

Submissions closed 27 Feb 2026

Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2033 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The University is seeking to appoint a suitably qualified supplier to undertake the provision of a three-year Planned Preventative Maintenance (PPM) programme to York St John University for all designated Heating, Ventilation and Air Conditioning (HVAC) units as per the York St John University asset list at York and London sites.

For more information about this opportunity, please visit the Delta eSourcing portal at:

neupc.delta-esourcing.com/tenders/UK-UK-York:-… ↗

To respond to this opportunity, please click here:

neupc.delta-esourcing.com/respond/7644SWD38U ↗

CPV: HVAC packages · Heating, ventilation and air-conditioning installation work · Repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1CancelledRenewal 3 yrsSMEVCSEPublished value£115,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2033 with extensionsValue: £115,000 exc. VAT · £115,000 inc. VAT

Delivery: Yorkshire & Humber, LondonEligibility: SME eligibleVCSE eligible

Extensions: A possible additional 2 x 2-year extensions on provision of excellent service.

42512300 HVAC packages 45331000 Heating, ventilation and air-conditioning installation work 50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 40%Social value: 20%

Published sub-criteria (4)

Account Management and Personnel: 10%
Proposal and Evidence of Capability: 30%
Pricing and overall value for money: 40%
Social and Environmental Impact of the Business: 20%

Published award criteria (4)

Account Management and Personnel
Proposal and Evidence of Capability
Social and Environmental Impact of the Business
Pricing and overall value for money

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 21 Jan 2026, 14:05 GMT
Last source update: 17 Feb 2026, 12:06 GMT
Authority reference: TEN034
FTS notice number: 2026/S 000-005328
Latest notice: Procurement termination notice (UK12)
Classification (CPV): HVAC packagesHeating, ventilation and air-conditioning installation workRepair and maintenance services
Delivery area: Yorkshire & Humber (UKE21)London (UKI)
Official registry OCID: ocds-h6vhtk-060b2b Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowed

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 27 Feb 2026, 10:00 GMT
Clarification deadline: 18 Feb 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

neupc.delta-esourcing.com ↗

Timeline

21 Jan 2026 → 1 Apr 2026 · 5 dates

Tender notice published281 days ago
21 Jan 2026, 14:05 GMT
Latest notice published254 days ago
17 Feb 2026, 12:06 GMT
Clarification questions by253 days ago
18 Feb 2026, 12:00 GMT
Submission deadline244 days ago
27 Feb 2026, 10:00 GMT
Contract starts211 days ago
1 Apr 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 21 Jan 2026

Tender notice published
21 Jan 2026, 14:05 GMT
UK4
Procurement termination notice published
17 Feb 2026, 12:06 GMT
UK12
Status changed to cancelled
17 Feb 2026, 12:06 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded to	Value	Date	Status
supplier not published	—	17 Feb 2026	CancelledDue to a fundamental change to the requirement it would not be suitable to continue with the tender at this time.

Contracting authority & participating public bodies

York St John University

Contracting authorityPublic authority - sub-central government GB-PPON: PGRG-9322-VXQG York St. John University, Lord Mayors Walk, York, Yorkshire & Humber, YO31 7EXContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender17 Feb 2026, 12:06 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Jan 2026, 14:05 GMT