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Published 4 Apr 2022, 12:38 BST

Official UK procurement notice

Intruder Alarms, CCTV Installations & Door Access Control Systems (Servicing, Maintenance & Repairs)

Official notice

Authority: Southampton City Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Sectors: Security, fire-fighting, police and defence equipment (35)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: South East (UKJ32)
Published estimate£275,000exc. VAT16.3% above published estimate
Submissions closed 4 May 2022awarded 20 Oct 2022
Awarded to Kestral Guards Limited

What is being bought

Published requirement description

This bidding opportunity was for delivering a servicing and preventative maintenance service,

undertaking repairs where necessary and carrying out upgrading works where required to

existing intruder alarm systems, CCTV installations and door access control systems in and

around c.87 No sites (initially comprising 29 No schools and 58 No public buildings), owned

and/or managed by Southampton City Council; to include associated electrical works.

A more detailed description of the service required was provided within the suite of supporting

bidding document

CPV: Engineering work for security installations · Repair and maintenance services of security and defence materials · Repair and maintenance services of security equipment · Security cameras · Security equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£275,000
Delivery: South East
Variant bids: not allowed
35121000 Security equipment35125300 Security cameras45222300 Engineering work for security installations50610000 Repair and maintenance services of security equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 50%Social value: 5%
Published award criteria (3)
  • Quality: 45
  • Social Value: 5
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Apr 2022, 12:38 BST
Last source update
23 Nov 2022, 15:48 GMT
Award evaluation window
4 May 2022 – …
Authority reference
SCC-SMS-0075
FTS notice number
2022/S 000-033274
Classification (CPV)
Engineering work for security installationsRepair and maintenance services of security and defence materialsRepair and maintenance services of security equipmentSecurity camerasSecurity equipment
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-0329a2 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
4 May 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
4 May 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

4 May 2022 → 23 Nov 2022 · 3 dates
  1. Submission deadline
    4 May 2022, 12:00 BST
  2. Bids opened
    4 May 2022, 12:00 BST
  3. Notice published
    23 Nov 2022, 15:48 GMT

Notice history

2 events · 2 releases on Find a Tender · since 23 Nov 2022
  1. Status changed to complete
    23 Nov 2022, 15:48 GMT
  2. Buyer details updated
    23 Nov 2022, 15:48 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £319,7121 contract exc. VAT
Bids received 1111 from SMEs
Contracts signed 1latest 20 Oct 2022
Awarded toValueDateStatus
Kestral Guards LimitedSME£319,712 †—Awarded

Contracts

  • Intruder Alarms, CCTV Installations & Door Access Control Systems (Servicing, Maintenance & Repairs) · Kestral Guards LimitedSME

    Signed
    20 Oct 2022
    Value
    £319,712
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11bids · 11 electronic · 11 from abroad11——

Contracting authority & participating public bodies

2 public bodies on the notice

Southampton City Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenitiesGeneral public services Southampton, South EastContact email

Dispute resolution & review bodies

  • Cabinet OfficeMediation body London
  • High Court of Justice of England and WalesReview body LondonContact phone
  • Procurement Review BodyReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria