Official UK procurement notice
Hire of component cleaning systems, andprovision of environmental waste removalservices for the above period, including waste collections.
Authority: Wales & West Utilities Limited (Public body)
What is being bought
Published requirement descriptionWWU has a requirement for the hire of component cleaning systems for an indefinite time period, and provision of environmental waste removal services, which must include cleaning solution removal, cleaning solution disposal, and replacement of cleaning solutions.
The machines are used daily to clean the majority of WWU owned tools and equipment that the Workshops department maintains. These machines are used roughly between 10 and 20 times a day in our busier workshops which deems the equipment quite critical to the level of service workshops provide.
A few examples of equipment cleaned below;
- Pavement saws / individual parts.
- Road breaker internal components.
- Rockdrill internal components.
- Flow stop / drilling equipment.
- Pneumatic window cutters.
- Trench rammer components.
CPV: Cleaning services of transport equipment
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Below threshold
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Sept 2025, 12:01 BST
- Last source update
- 6 Jan 2026, 11:46 GMT
- Authority reference
WWU1519- FTS notice number
2026/S 000-000613- Latest notice
- Transparency notice (UK5)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059134Find a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement
- Published justification
a) A change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works.
We currently have a supplier who offers the servicing of the machines and waste collection as a package. In my experience, there isn't any other suppliers that can offer these two options as a package, this meaning we would need to have two separate suppliers (servicing and waste). The current provider serves WWU well, and this is always highlighted when we have environmental (internal and external) audits. Moving away from this service would be a backward step for the business.
b) The difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.
There would be a significant difference or incompatibility in disproportionate technical difficulties in operation or maintenance due to the above comments. E.g., other suppliers would only service the machines. This would mean workshop staff then having to safely store the waste product, then arranging testing the waste for contaminates, then arranging a collection with a separate waste company. Then have to include COSHH training / assessments for workshop managers and staff, where this is all being managed by the current provider.
How it was run
Official notice- Submission deadline
- —
Timeline
1 Sept 2025 → 6 Jan 2026 · 4 dates- Planning notice published1 Sept 2025, 12:01 BST
- Market engagement12 Sept 2025, 23:59 BST
WWU is undertaking market engagement to ascertain whether there are alternative suppliers that can provide both the hire of aqua wash cleaning machines and environmental services to dispose of the waste liquid.
- Contract starts367 days ago20 Oct 2025, 00:00 BST
- Latest notice published288 days ago6 Jan 2026, 11:46 GMT
Notice history
5 events · 2 releases on Find a Tender · since 1 Sept 2025- Preliminary market engagement notice published1 Sept 2025, 12:01 BSTUK2
- Transparency notice published6 Jan 2026, 11:46 GMTUK5
- Status changed to complete6 Jan 2026, 11:46 GMT
- Procurement method changed6 Jan 2026, 11:46 GMT
- Contract signature expected30 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Safety-kleen U.K. Limited31 Jan 2026 – 30 Jan 2030 · up to 30 Jan 2036Extensions: Four Years (4) with the option to extend by three (3) consecutive 24-month periods (10 years total possible term). | £343,847 | — | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- SAFETY-KLEEN U.K. LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender