Official UK procurement notice
HH118-25-HB Maintenance of Fire Fighting Equipment
Authority: NHS Highland (NHS & healthcare)
What is being bought4 lots · detail below
Published requirement descriptionNHS Highland requires a service for the maintenance of fire-fighting equipment, ensuring full compliance with all applicable statutory requirements across all NHS Highland sites.
- Recurrence: Estimated timing for the next notice is 2030, subject to no contract extensions
CPV: Fire blankets · Fire-extinguisher agents · Fire-extinguisher powder · Fire-protection devices · Firefighting, rescue and safety equipment · Installation services of fire protection equipment · Repair and maintenance services of firefighting equipment · Safety equipment · Site-safety equipment
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Inverness (Maintenance of Fire Fighting Equipment )AwardedRenewal
NHS Highland requires the provision of Maintenance of Fire Fighting Equipment Services, ensuring compliance with all relevant statutory requirements across NHS Highland sites
Lot #2Argyll and Bute (Maintenance of Fire Fighting Equipment )AwardedRenewal
NHS Highland requires the provision of Maintenance of Fire Fighting Equipment Services, ensuring compliance with all relevant statutory requirements across NHS Highland sites
Lot #3Skye and Lochaber (Maintenance of Fire Fighting Equipment )AwardedRenewal
NHS Highland requires the provision of Maintenance of Fire Fighting Equipment Services, ensuring compliance with all relevant statutory requirements across NHS Highland sites
Lot #4Caithness (Maintenance of Fire Fighting Equipment )AwardedRenewal
NHS Highland requires the provision of Maintenance of Fire Fighting Equipment Services, ensuring compliance with all relevant statutory requirements across NHS Highland sites
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality criterion: 60%
- price: 40%
Published award criteria (2)
- Quality criterion: 60
- Price: 40
- Economic & financial standing
Award shall be subject to a satisfactory financial evaluation having been carried out by NHS Highland which may include credit checks and accounts analysis.
a) A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the last year end. An additional question has been provided below to enable you to upload your second set of accounts.
or
b) A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed, the same information for the period applicable. NOTE: if this information is not available in an audited format, please provide an end of period balance sheet or make the response specified in option (c) below.
or
c) If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.
For example, provide a statement explaining why the organisation was not in net profit after tax in either of the reported financial years.
Minimum: It is a requirement of this Contract that bidders hold, or can commit to obtain prior to commencement of any subsequently awarded Contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP Public Liability Insurance = … - Technical & professional ability
Bidders are required to provide a minimum of 2 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
Bidders are required to confirm that they and/or the service provider have the relevant educational and professional qualifications.
Quality Management Procedures
1.The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
Or,
- The bidder must have the following:
a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
Health and Safety Procedures
- The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, succes…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Estimated timing for the next notice is 2030, subject to no contract extensions
- First published
- 2 Mar 2026, 09:36 GMT
- Last source update
- 23 Sept 2026, 13:29 BST
- Award evaluation window
- 1 Apr 2026 – …
- Authority reference
13981- FTS notice number
2026/S 000-090130- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065f00Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30792. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:843761)
How it was run
Official notice- Submission deadline
- 1 Apr 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 1 Apr 2026, 12:00 BST
Timeline
1 Apr 2026 → 23 Sept 2026 · 3 dates- Submission deadline204 days ago1 Apr 2026, 12:00 BST
- Bids opened204 days ago1 Apr 2026, 12:00 BST
- Notice published29 days ago23 Sept 2026, 13:29 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete23 Sept 2026, 13:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Inverness (Maintenance of Fire Fighting Equipment )1 award | |||
| Realm Fire & SecuritySME | £48,612 † | — | Awarded |
| Lot 2 · Argyll and Bute (Maintenance of Fire Fighting Equipment )1 award | |||
| Allsaved LtdSME | £29,925 † | — | Awarded |
| Lot 3 · Skye and Lochaber (Maintenance of Fire Fighting Equipment )1 award | |||
| Logic Alarms LtdSME | £22,833 † | — | Awarded |
| Lot 4 · Caithness (Maintenance of Fire Fighting Equipment )1 award | |||
| Logic Alarms LtdSME | £18,290 † | — | Awarded |
Contracts
Lot 1 Inverness (Maintenance of Fire Fighting Equipment ) · Realm Fire & SecuritySME
- Signed
- 5 Aug 2026
- Value
- £48,612
- Status
- active
Lot 2 Argyll and Bute (Maintenance of Fire Fighting Equipment ) · Allsaved LtdSME
- Signed
- 5 Aug 2026
- Value
- £29,925
- Status
- active
Lot 3 Skye and Lochaber (Maintenance of Fire Fighting Equipment ) · Logic Alarms LtdSME
- Signed
- 5 Aug 2026
- Value
- £22,833
- Status
- active
Lot 4 Caithness (Maintenance of Fire Fighting Equipment ) · Logic Alarms LtdSME
- Signed
- 5 Aug 2026
- Value
- £18,290
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Inverness (Maintenance of Fire Fighting Equipment ) | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 2 · Argyll and Bute (Maintenance of Fire Fighting Equipment ) | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 3 · Skye and Lochaber (Maintenance of Fire Fighting Equipment ) | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 4 · Caithness (Maintenance of Fire Fighting Equipment ) | 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Justice CentreReview body
Bidders & participating suppliers
3 commercial parties on the notice- Allsaved LtdAwarded supplier
- Logic Alarms LtdAwarded supplier
- Realm Fire & SecurityAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.