Official UK procurement notice
Heat Network Project (Secondary side works)
Authority: University of Exeter (Central government)
What is being bought
Published requirement descriptionThe University has concluded a procurement to source a single Contractor to undertake University side heating system works to ready four buildings for connection to a district heating network.
- How the procedure runs: The University is undertaking a two stage Competitive Flexible procedure under the Procurement Act 2023 to source a single Contractor to undertake University side heating system works to ready itself for connection to a district heating network. Full details of the Competitive Flexible process are contained within the Invitation to Participate document. PLEASE NOTE - the submission date is 19/09/25 (12noon) for stage 1 submissions not the 25/11/25 as stated in the notice, this is an error with our eSender currently being worked on.
CPV: District heating · Heat-exchange units · Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Heating pipes · Heating works · Heating-plant repair and maintenance work · Water heaters and heating for buildings; plumbing equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£6,000,000
- Economic & financial standing
Details contained in the procurement pack
- Technical & professional ability
Details contained in the procurement pack
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 40%
- Commercial - Pricing: 55%
- Commercial - Contract mark up: 5%
Published award criteria (3)
- Commercial - Pricing
- Commercial - Contract mark up
- Technical
- Economic & financial standing
Details contained in the procurement pack
- Technical & professional ability
Details contained in the procurement pack
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Jun 2025, 11:06 BST
- Last source update
- 26 Feb 2026, 15:55 GMT
- Award evaluation window
- Submission end – 10 Dec 2025
- Authority reference
UOE/2024/009a- FTS notice number
2025/S 000-050758- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0554ddFind a Tender
- How it runs
The University is undertaking a two stage Competitive Flexible procedure under the Procurement Act 2023 to source a single Contractor to undertake University side heating system works to ready itself for connection to a district heating network. Full details of the Competitive Flexible process are contained within the Invitation to Participate document. PLEASE NOTE - the submission date is 19/09/25 (12noon) for stage 1 submissions not the 25/11/25 as stated in the notice, this is an error with our eSender currently being worked on.
How it was run
Official notice- Submission deadline
- 25 Nov 2025, 12:00 GMT
- Clarification deadline
- 5 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
27 Jun 2025 → 9 Mar 2026 · 11 dates- Planning notice published27 Jun 2025, 11:06 BST
- Market engagement17 Jul 2025, 00:59 BST
Interested parties are asked to review the document provided and submit a response to the questions set out within. The questionnaire should be submitted by the 16th July 2025. This process does not form part of the formal tender procedure to follow and no bidders shall be disadvantages by either taking part or not taking part in this process. uk.eu-supply.com/app/rfq/rwlentrance_… ↗
- Tender notice published22 Aug 2025, 10:28 BST
- Next notice expected3 Sept 2025, 00:59 BST
- Clarification questions by5 Sept 2025, 12:00 BST
- Submission deadline334 days ago25 Nov 2025, 12:00 GMT
- Award decision expected by318 days ago10 Dec 2025, 23:59 GMT
- Contract starts296 days ago2 Jan 2026
- Assessment summaries sent242 days ago25 Feb 2026
- Latest notice published240 days ago26 Feb 2026, 15:55 GMT
- Standstill ends229 days ago9 Mar 2026, 23:59 GMT
Notice history
9 events · 3 releases on Find a Tender · since 27 Jun 2025- Preliminary market engagement notice published27 Jun 2025, 11:06 BSTUK2
- Tender notice published22 Aug 2025, 10:28 BSTUK4
- Published value updated to £6,000,00022 Aug 2025, 10:28 BSTwas £8,000,000
- Status changed to active22 Aug 2025, 10:28 BST
- Procurement method changed22 Aug 2025, 10:28 BST
- Deadline published: 25 Nov 2025, 12:00 GMT22 Aug 2025, 10:28 BST
- Contract award notice published26 Feb 2026, 15:55 GMTUK6
- Status changed to complete26 Feb 2026, 15:55 GMT
- Contract signature expected20 Mar 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Intoheat LtdSMEDistrict Heating Secondary side works1 Apr 2026 – 31 Jul 2028 · up to 31 Jul 2029Extensions: Extension to cover full delivery programme should UOE not be able to deliver buildings by the 31/07/28 · Options: The contract can be modified to allow for: 1. Secondary side works to accept heat from a district heat network 2. secondary side works and installation of ASHP to provide a on site UOE owned heat network. | £5,453,000 | 20 Feb 2026standstill to 9 Mar 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 2 at stage one | 1 | 0 | — |
Who bid
- wonIntoheat LimitedSME · South West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Intoheat LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender